FileMaker Pro 4.1 Mac User's Guide

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7-2 FileMaker Pro User’s Guide ? The first person to open a shared file is the host. Any user who opens a shared file after the host is a guest. The host opens the file Guests open connections to the file Keep these points in mind: 1 You can share FileMaker Pro files between a computer running Windows and a computer running the Mac OS just as you share files among networked computers on the same platform. For example, you can host a file on a Mac OS–based computer, and then guests on Windows computers or Mac OS–based computers can connect to the same file. When you share files between platforms, you may see differences in font mapping, alignment of layout objects, and character set mapping. 1 For enhanced file sharing capabilities, use the FileMaker Pro Server application to host files. 1 You don’t have to turn on File Sharing (in the Sharing Setup control panel) to share FileMaker Pro files on a network. 1 To change network connections, see “Setting general application preferences” on page 9-2. Choose FileMaker Help Index from the or Help menu, and then type: E sharing files
Opening files as the host To host a file, you must be the first user to open it. 1. Choose Open from the File menu. Networking and access privileges 7-3 2. In the Open File dialog box, select a file, and then click Open. 3. Choose Sharing from the File menu. In the File Sharing dialog box, select Multi-User. Note If Multi-User is dimmed in the File Sharing dialog box, FileMaker Pro is unable to access the network. An explanation appears below the Multi-User button. You can also get an explanation by choosing Open from the File menu, then clicking Hosts. To open the File Sharing dialog box, you must open the file using a password that provides the Export records access privilege. 4. If the file uses information from other FileMaker Pro files (like related databases, external scripts, or value lists), repeat steps 1 through 3 to open the files and set them to Multi-User. Tip Group the files in a single folder to make it easy to locate them. Adding an underscore character _ to the end of a database filename (before the .FP3 extension, if any) prevents that database from being listed in the Hosts dialog box. It also prevents the database from being listed on the default home page if you are using FileMaker Pro Web Companion Instant Web Publishing. You can broadcast messages to guests who are using your database. In the File Sharing dialog box, click Send Message. Type the message, then click OK. Your guest(s) see the message in a dialog box. They can dismiss the dialog box by clicking Cancel—or the dialog box dismisses itself 30 seconds after appearing. Keep the file open to make it available to guests. For the best performance: 1 When you host a file, open it first on the computer that is directly connected to the hard disk on which the file is stored, rather than on another computer using Mac OS personal file sharing. 1 If you use a file sharing system (like AppleShare or the Mac OS personal file sharing), host the file from your hard disk instead of hosting it from a file server.
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FOR MAC OS ©1990, 1992, 1995, 1997
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Chapter 1: FileMaker Pro basics Und
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Records in a Clients file ? What’
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Records One record contains all the
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Working with modes FileMaker Pro ba
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Managing files Creating and opening
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Closing files ? ? Saving a copy of
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Leaving FileMaker Pro ? Checking yo
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Chapter 5: Using ScriptMaker and bu
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Page 189 and 190: Control steps ? Use this step To Pe
Page 191 and 192: Editing steps Fields steps ? ? Use
Page 193 and 194: Windows steps Files steps ? ? Use t
Page 195 and 196: Miscellaneous steps Planning script
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Page 199 and 200: ? 7. Click Done. Storing settings f
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Page 205 and 206: Defining buttons Button tool Using
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Page 215 and 216: Finding data Using ScriptMaker and
Page 217 and 218: Using ScriptMaker and buttons 5-33
Page 219 and 220: Example step 4: Store settings Stor
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Page 223 and 224: Chapter 6: Previewing and printing
Page 225 and 226: Layout showing margins Layout not s
Page 227 and 228: ? Previewing and printing informati
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Page 231 and 232: Previewing and printing information
Page 233 and 234: Printing layouts with subsummaries
Page 235 and 236: Choose the data to print Previewing
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Page 241 and 242: ? Networking and access privileges
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Page 245 and 246: ? Protecting your files Networking
Page 247 and 248: ? Human Resources can’t see this
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Page 279 and 280: Chapter 10: Using data from related
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Defining lookups between files Usin
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Defining a relationship for a looku
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Planning a relational database Usin
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Using data from related files 10-17
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? Client file Route file Trip file
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Related fields in Layout mode Relat
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Choosing a different relationship f
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Match field Related records from th
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? Employee ID Name Item ID Item Com
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Example step 1: Plan the system Usi
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One record per order Agents type th
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Using data from related files 10-43
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? Recovering damaged files A-2 Keep
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Appendix C: Summary of functions Un
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Text functions ? Summary of functio
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Date functions ? Syntax Definition
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Syntax Definition Max (field) Max (
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? Summary of functions C-11 This co
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Financial functions ? Trigonometric
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SYNTAX: Summary of functions C-15 T
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Syntax Definition Summary of functi
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Syntax Definition RelationInfo (dat
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Index Symbols ! 4-20 - 2-3 - 2-17 "
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fields between fields 4-12, 8-4 bet
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Fields See also Calculation fields;
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Grouping objects 3-47 Groups access
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Master file described 10-2 planning
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S Sample data in fields 3-57 Saving
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Syntax formulas 2-14 related field
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