FileMaker Pro 4.1 Mac User's Guide

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Contents Preface: Getting help Customer support and registration XIII Using Help and the user’s guide together XIII Using FileMaker Pro Help XIV Opening FileMaker Pro Help XIV Managing FileMaker Pro Help XIV Using the Help contents XV Using the Help window XVI Using the Help index XVI Using Find XVIII Getting additional help XVIII Using the FileMaker Pro documentation XIX Chapter 1: FileMaker Pro basics Understanding FileMaker Pro 1-1 What’s a database? 1-1 What’s a FileMaker Pro database file? 1-3 Fields and field definitions 1-4 Records 1-5 Access privileges and passwords 1-6 Using relationships in a database 1-6 Working with modes 1-7 Managing files 1-9 Creating and opening files 1-9 Closing files 1-11 Saving a copy of a file 1-11 Leaving FileMaker Pro 1-13 Checking your spelling 1-13 Checking your spelling in a file 1-13 Checking your spelling as you type 1-15 Working with spelling dictionaries 1-16 Selecting a spelling dictionary 1-16 Making changes to a user dictionary 1-17 Chapter 2: Creating a database file Planning a database file 2-1 III
IV FileMaker Pro User’s Guide Defining database fields 2-3 Assigning a field type 2-5 Choosing data entry options 2-6 Defining global fields 2-9 Defining repeating fields 2-11 Indexing fields 2-12 Understanding formulas 2-13 Expressions 2-15 Constants 2-15 Field references 2-16 Operators 2-16 Stored and unstored calculation results 2-20 Functions 2-20 Writing formulas for calculation fields 2-20 Defining summary fields 2-23 Changing field definitions 2-25 Chapter 3: Laying out and arranging information Understanding layouts 3-1 Working with predefined layout types 3-5 Using Standard, Single-page form, and Blank layouts 3-7 Using Columnar report and Extended columnar layouts 3-9 Using Labels layouts 3-11 Using Envelope layouts 3-18 Arranging records in columns 3-20 Managing layouts 3-23 Working with layout parts 3-24 Adding layout parts 3-27 Adding objects to a layout part 3-29 About summary layout parts 3-29 Adding a summary part 3-31 Paginating a layout 3-32 Changing layout parts 3-35 Reordering parts 3-35 Resizing parts 3-36 Changing part types and options 3-36 Deleting layout parts 3-36 Working with all object types 3-37 Working with the drawing tools 3-38
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Page 19 and 20: Records in a Clients file ? What’
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Chapter 5: Using ScriptMaker and bu
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? Using ScriptMaker and buttons 5-3
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Control steps ? Use this step To Pe
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Editing steps Fields steps ? ? Use
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Windows steps Files steps ? ? Use t
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Miscellaneous steps Planning script
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Scripts with checkmarks appear in t
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? 7. Click Done. Storing settings f
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Performing, resuming, or stopping s
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Defining buttons Button tool Using
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Copying, changing, or deleting butt
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? Examples of ScriptMaker scripts ?
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Finding data Using ScriptMaker and
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Using ScriptMaker and buttons 5-33
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Example step 4: Store settings Stor
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Using ScriptMaker and buttons 5-37
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Chapter 6: Previewing and printing
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Layout showing margins Layout not s
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? Previewing and printing informati
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? Previewing and printing informati
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Previewing and printing information
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Printing layouts with subsummaries
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Choose the data to print Previewing
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Chapter 7: Networking and access pr
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Opening files as the host To host a
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? Networking and access privileges
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? Networking and access privileges
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? Protecting your files Networking
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? Human Resources can’t see this
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Blank password Passwords defined in
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Deleting or changing passwords ? To
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Groups defined in the file Type a n
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Deleting or changing groups ? Netwo
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Chapter 10: Using data from related
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Understanding lookups This term Mea
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Lookup destination field for first
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. Related fields in a portal Relate
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Understanding relationships Match f
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Defining lookups between files Usin
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Defining a relationship for a looku
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Planning a relational database Usin
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Using data from related files 10-17
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? Client file Route file Trip file
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Related fields in Layout mode Relat
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? 6. Select options for the relatio
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4. Select options for the portal, a
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? 3. Double-click the name of a rel
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Choosing a different relationship f
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? Define a calculation formula in t
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Match field Related records from th
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? Employee ID Name Item ID Item Com
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Example step 1: Plan the system Usi
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One record per order Agents type th
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2. Define these fields in the Produ
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Using data from related files 10-43
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? Recovering damaged files A-2 Keep
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Appendix C: Summary of functions Un
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Text functions ? Summary of functio
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Date functions ? Syntax Definition
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Syntax Definition Max (field) Max (
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Example 1 Single input parameter Ex
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? Summary of functions C-11 This co
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Financial functions ? Trigonometric
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SYNTAX: Summary of functions C-15 T
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Syntax Definition Summary of functi
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Syntax Definition RelationInfo (dat
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Index Symbols ! 4-20 - 2-3 - 2-17 "
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fields between fields 4-12, 8-4 bet
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Fields See also Calculation fields;
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Grouping objects 3-47 Groups access
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Master file described 10-2 planning
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Predefined layouts described 3-5 su
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S Sample data in fields 3-57 Saving
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Syntax formulas 2-14 related field
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FileMaker Pro 4.1 Mac User's Guide

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