FileMaker Pro 4.1 Mac User's Guide

More documents

Recommendations

Info

5-2 FileMaker Pro User’s Guide Understanding scripts Click to continue the script—FileMaker Pro prints the letter, and then returns to the Client Entry layout in Browse mode A script is a command that tells FileMaker Pro to carry out one action or a sequence of actions. You perform a script to carry out its actions. For example, when you click the Letter button on the Client Entry layout, a script displays the Letter layout. Then the script switches to Preview mode and pauses so you can see what the letter looks like when it prints. Buttons on a layout When you click the Letter button, FileMaker Pro performs the Print Letter script
? Using ScriptMaker and buttons 5-3 Scripts help you do a job the same way every time. They carry out simple steps, like changing the printing orientation for envelopes, or complex tasks, like preparing a large mailing. You can perform additional scripts, called subscripts, within a script. Subscripts make it easy to break a complex task into small tasks. For example, you can find customers with a balance due with one script, and then print form letters requesting payment with another script. The first script contains a command that performs the second script (the subscript). If a subscript is in a different file, it’s called an external script. With FileMaker Pro, you can: 1 define a script that pauses to let you do unscripted tasks, like entering data. When you resume the script, FileMaker Pro performs the remaining script commands. 1 save settings, like find requests and sort orders, in a script. 1 print the commands and settings that make up a script. (See chapter 6, “Previewing and printing information.”) 1 define passwords that prevent other users from defining or changing scripts. (See “Protecting your files” on page 7-9.) 1 perform a startup script, a script that runs when you open a FileMaker Pro file. For example, a startup script can switch to a data entry layout whenever you open a customer order database. FileMaker Pro can also perform a shutdown script every time you close a file. (See “Setting document preferences” on page 9-7.) 1 send Internet mail using a separate email client (this requires an email account). 1 launch Web browser software and have it display a specified URL (Web address—this requires an account with an Internet service provider). Choose FileMaker Help Index from the or Help menu, and then type: E scripts, overview
Page 1 and 2:
FOR MAC OS ©1990, 1992, 1995, 1997
Page 3 and 4:
IV FileMaker Pro User’s Guide Def
Page 5 and 6:
VI FileMaker Pro User’s Guide Cop
Page 7 and 8:
VIII FileMaker Pro User’s Guide U
Page 9 and 10:
X FileMaker Pro User’s Guide Web
Page 11 and 12:
XIV FileMaker Pro User’s Guide Us
Page 13 and 14:
XVI FileMaker Pro User’s Guide Us
Page 15 and 16:
XVIII FileMaker Pro User’s Guide
Page 17 and 18:
Chapter 1: FileMaker Pro basics Und
Page 19 and 20:
Records in a Clients file ? What’
Page 21 and 22:
Records One record contains all the
Page 23 and 24:
Working with modes FileMaker Pro ba
Page 25 and 26:
Managing files Creating and opening
Page 27 and 28:
Closing files ? ? Saving a copy of
Page 29 and 30:
Leaving FileMaker Pro ? Checking yo
Page 31 and 32:
? 4. When all questionable words ar
Page 33 and 34:
? To select, ignore, or create a sp
Page 35 and 36:
? FileMaker Pro basics 1-19 3. When
Page 37 and 38:
2-2 FileMaker Pro User’s Guide Fo
Page 39 and 40:
2-4 FileMaker Pro User’s Guide Fi
Page 41 and 42:
2-6 FileMaker Pro User’s Guide ?
Page 43 and 44:
2-8 FileMaker Pro User’s Guide Se
Page 45 and 46:
2-10 FileMaker Pro User’s Guide C
Page 47 and 48:
2-12 FileMaker Pro User’s Guide I
Page 49 and 50:
2-14 FileMaker Pro User’s Guide U
Page 51 and 52:
2-16 FileMaker Pro User’s Guide F
Page 53 and 54:
Page 55 and 56:
2-20 FileMaker Pro User’s Guide S
Page 57 and 58:
Page 59 and 60:
2-24 FileMaker Pro User’s Guide 5
Page 61 and 62:
Page 63 and 64:
3-2 FileMaker Pro User’s Guide Da
Page 65 and 66:
3-4 FileMaker Pro User’s Guide La
Page 67 and 68:
3-6 FileMaker Pro User’s Guide To
Page 69 and 70:
3-8 FileMaker Pro User’s Guide St
Page 71 and 72:
3-10 FileMaker Pro User’s Guide A
Page 73 and 74:
3-12 FileMaker Pro User’s Guide T
Page 75 and 76:
Page 77 and 78:
Page 79 and 80:
3-18 FileMaker Pro User’s Guide U
Page 81 and 82:
Page 83 and 84:
3-22 FileMaker Pro User’s Guide K
Page 85 and 86:
3-24 FileMaker Pro User’s Guide W
Page 87 and 88:
Page 89 and 90:
3-28 FileMaker Pro User’s Guide L
Page 91 and 92:
3-30 FileMaker Pro User’s Guide P
Page 93 and 94:
Page 95 and 96:
Page 97 and 98:
3-36 FileMaker Pro User’s Guide R
Page 99 and 100:
3-38 FileMaker Pro User’s Guide W
Page 101 and 102:
3-40 FileMaker Pro User’s Guide G
Page 103 and 104:
Page 105 and 106:
Page 107 and 108:
Page 109 and 110:
Page 111 and 112:
Page 113 and 114:
Page 115 and 116:
Page 117 and 118:
Page 119 and 120:
Page 121 and 122:
Page 123 and 124:
Page 125 and 126:
Page 127 and 128:
Page 129 and 130:
3-68 FileMaker Pro User’s Guide D
Page 131 and 132:
Page 133 and 134:
Page 135 and 136: 3-74 FileMaker Pro User’s Guide O
Page 137 and 138: 3-76 FileMaker Pro User’s Guide N
Page 139 and 140: 3-78 FileMaker Pro User’s Guide 1
Page 141 and 142: 3-80 FileMaker Pro User’s Guide T
Page 143 and 144: 3-82 FileMaker Pro User’s Guide S
Page 145 and 146: 3-84 FileMaker Pro User’s Guide ?
Page 147 and 148: 3-86 FileMaker Pro User’s Guide C
Page 153 and 154: 4-2 FileMaker Pro User’s Guide La
Page 157 and 158: 4-6 FileMaker Pro User’s Guide Wo
Page 169 and 170: 4-18 FileMaker Pro User’s Guide M
Page 171 and 172: 4-20 FileMaker Pro User’s Guide Y
Page 181 and 182: 4-30 FileMaker Pro User’s Guide S
Page 185: Chapter 5: Using ScriptMaker and bu
Page 189 and 190: Control steps ? Use this step To Pe
Page 191 and 192: Editing steps Fields steps ? ? Use
Page 193 and 194: Windows steps Files steps ? ? Use t
Page 195 and 196: Miscellaneous steps Planning script
Page 197 and 198: Scripts with checkmarks appear in t
Page 199 and 200: ? 7. Click Done. Storing settings f
Page 201 and 202: ? Using ScriptMaker and buttons 5-1
Page 203 and 204: Performing, resuming, or stopping s
Page 205 and 206: Defining buttons Button tool Using
Page 207 and 208: Copying, changing, or deleting butt
Page 213 and 214: ? Examples of ScriptMaker scripts ?
Page 215 and 216: Finding data Using ScriptMaker and
Page 217 and 218: Using ScriptMaker and buttons 5-33
Page 219 and 220: Example step 4: Store settings Stor
Page 221 and 222: Using ScriptMaker and buttons 5-37
Page 223 and 224: Chapter 6: Previewing and printing
Page 225 and 226: Layout showing margins Layout not s
Page 227 and 228: ? Previewing and printing informati
Page 229 and 230: ? Previewing and printing informati
Page 231 and 232: Previewing and printing information
Page 233 and 234: Printing layouts with subsummaries
Page 235 and 236: Choose the data to print Previewing
Page 237 and 238:
Chapter 7: Networking and access pr
Page 239 and 240:
Opening files as the host To host a
Page 241 and 242:
? Networking and access privileges
Page 243 and 244:
? Networking and access privileges
Page 245 and 246:
? Protecting your files Networking
Page 247 and 248:
? Human Resources can’t see this
Page 249 and 250:
Blank password Passwords defined in
Page 251 and 252:
Deleting or changing passwords ? To
Page 253 and 254:
Groups defined in the file Type a n
Page 255 and 256:
Deleting or changing groups ? Netwo
Page 257 and 258:
Page 259 and 260:
Page 261 and 262:
8-6 FileMaker Pro User’s Guide Im
Page 263 and 264:
Page 265 and 266:
Page 267 and 268:
8-12 FileMaker Pro User’s Guide E
Page 269 and 270:
8-14 FileMaker Pro User’s Guide E
Page 271 and 272:
Page 273 and 274:
Page 275 and 276:
9-6 FileMaker Pro User’s Guide Th
Page 277 and 278:
9-8 FileMaker Pro User’s Guide Ch
Page 279 and 280:
Chapter 10: Using data from related
Page 281 and 282:
Understanding lookups This term Mea
Page 283 and 284:
Lookup destination field for first
Page 285 and 286:
. Related fields in a portal Relate
Page 287 and 288:
Understanding relationships Match f
Page 289 and 290:
Defining lookups between files Usin
Page 291 and 292:
Defining a relationship for a looku
Page 293 and 294:
Planning a relational database Usin
Page 295 and 296:
Using data from related files 10-17
Page 297 and 298:
? Client file Route file Trip file
Page 299 and 300:
Related fields in Layout mode Relat
Page 301 and 302:
? 6. Select options for the relatio
Page 303 and 304:
4. Select options for the portal, a
Page 305 and 306:
? 3. Double-click the name of a rel
Page 307 and 308:
Choosing a different relationship f
Page 309 and 310:
? Define a calculation formula in t
Page 311 and 312:
Match field Related records from th
Page 313 and 314:
? Employee ID Name Item ID Item Com
Page 315 and 316:
Example step 1: Plan the system Usi
Page 317 and 318:
One record per order Agents type th
Page 319 and 320:
2. Define these fields in the Produ
Page 321 and 322:
Using data from related files 10-43
Page 323 and 324:
Page 325 and 326:
Page 327 and 328:
11-6 FileMaker Pro User’s Guide I
Page 329 and 330:
Page 331 and 332:
11-10 FileMaker Pro User’s Guide
Page 333 and 334:
Page 335 and 336:
Page 337 and 338:
Page 339 and 340:
Page 341 and 342:
Page 343 and 344:
Page 345 and 346:
Page 347 and 348:
Page 349 and 350:
Page 351 and 352:
? Recovering damaged files A-2 Keep
Page 353 and 354:
B-2 FileMaker Pro User’s Guide Us
Page 355 and 356:
Appendix C: Summary of functions Un
Page 357 and 358:
Text functions ? Summary of functio
Page 359 and 360:
Date functions ? Syntax Definition
Page 361 and 362:
Syntax Definition Max (field) Max (
Page 363 and 364:
Example 1 Single input parameter Ex
Page 365 and 366:
? Summary of functions C-11 This co
Page 367 and 368:
Financial functions ? Trigonometric
Page 369 and 370:
SYNTAX: Summary of functions C-15 T
Page 371 and 372:
Syntax Definition Summary of functi
Page 373 and 374:
Syntax Definition RelationInfo (dat
Page 375 and 376:
Index Symbols ! 4-20 - 2-3 - 2-17 "
Page 377 and 378:
fields between fields 4-12, 8-4 bet
Page 379 and 380:
Fields See also Calculation fields;
Page 381 and 382:
Grouping objects 3-47 Groups access
Page 383 and 384:
Master file described 10-2 planning
Page 385 and 386:
Predefined layouts described 3-5 su
Page 387 and 388:
S Sample data in fields 3-57 Saving
Page 389 and 390:
Syntax formulas 2-14 related field
show all

FileMaker Pro 4.1 Mac User's Guide

Create successful ePaper yourself

Delete template?

Save as template?