FileMaker Pro 4.1 Mac User's Guide

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Finding different sets of criteria ? Working with information in records 4-25 You can find all the records in a file (for example, after you’ve created a found set), find records that match more than one set of criteria (logical AND search), or find records that match either one set of criteria or another (logical OR search). To find Do this All the records in a file Choose Find All from the Select menu. A group of records that match a specific set of criteria Records that match one criterion or another Repeating, editing, and deleting find requests In one request, enter criteria into as many fields as needed to make your request specific (creating a logical AND search), and then click Find (or choose Perform Find from the Select menu). For example, type Johnson and Personnel to find all people named Johnson who work in Personnel. Choose New Request from the Mode menu. (Or use the bookmark to display the request to duplicate, and then choose Duplicate Request from the Mode menu.) Enter or edit the criteria, continue adding new or modified requests for each set of criteria (creating a logical OR search), and then click Find (or choose Perform Find from the Select menu). For example, type New York in the first request and Paris in the second request to find all records that contain either New York or Paris. Choose FileMaker Help Index from the or Help menu, and then type: E records, finding You can repeat the most recent find request to find records that match the same criteria. If you add or delete records after defining the first request, the result is a different set of found records. You may also edit your requests before finding records again.
4-26 FileMaker Pro User’s Guide ? You can delete requests as long as you keep at least one. To Do this Repeat a request Switch to the layout you want. Choose Modify Last Find from the Select menu, and then click Find. Edit a request Switch to the layout you want. Chose Modify Last Find from the Select menu, make changes to the request as needed, and then click Find (or choose Perform Find from the Select menu). Delete a request Choose Modify Last Find from the Select menu. Use the bookmark to display the request to delete, and then choose Delete Request from the Mode menu. Note Performing a find retrieves records from all the records in the file, not just from those previously found. Choose FileMaker Help Index from the or Help menu, and then type: E copying records Omitting records When you don’t want to include all records in a particular group, you can omit the records to exclude, to make them temporarily unavailable. Omitting a record doesn’t remove it from the file; the record is removed only from the current found set. Omitted records aren’t included in summaries, and they aren’t sorted, printed, or exported to another file. You can also mix requests to find some records and omit others. FileMaker Pro works through multiple requests in order, so you first define the criteria for finding records and then the criteria for omitting records. In addition, you can find records that don’t match the request. For example, to work with all the sales records except those for the city of London, you can specify London in the find request and then omit those records. It’s often easier to omit the records you don’t want than to search for all the records you do want.
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FOR MAC OS ©1990, 1992, 1995, 1997
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Chapter 1: FileMaker Pro basics Und
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Records in a Clients file ? What’
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Records One record contains all the
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Working with modes FileMaker Pro ba
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Managing files Creating and opening
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Closing files ? ? Saving a copy of
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Leaving FileMaker Pro ? Checking yo
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Page 185 and 186: Chapter 5: Using ScriptMaker and bu
Page 187 and 188: ? Using ScriptMaker and buttons 5-3
Page 189 and 190: Control steps ? Use this step To Pe
Page 191 and 192: Editing steps Fields steps ? ? Use
Page 193 and 194: Windows steps Files steps ? ? Use t
Page 195 and 196: Miscellaneous steps Planning script
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Page 205 and 206: Defining buttons Button tool Using
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Page 215 and 216: Finding data Using ScriptMaker and
Page 217 and 218: Using ScriptMaker and buttons 5-33
Page 219 and 220: Example step 4: Store settings Stor
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Page 223 and 224: Chapter 6: Previewing and printing
Page 225 and 226: Layout showing margins Layout not s
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? Previewing and printing informati
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? Previewing and printing informati
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Previewing and printing information
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Printing layouts with subsummaries
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Choose the data to print Previewing
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Chapter 7: Networking and access pr
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Opening files as the host To host a
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? Networking and access privileges
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? Networking and access privileges
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? Protecting your files Networking
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? Human Resources can’t see this
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Blank password Passwords defined in
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Deleting or changing passwords ? To
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Groups defined in the file Type a n
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Deleting or changing groups ? Netwo
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Chapter 10: Using data from related
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Understanding lookups This term Mea
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Lookup destination field for first
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. Related fields in a portal Relate
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Understanding relationships Match f
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Defining lookups between files Usin
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Defining a relationship for a looku
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Planning a relational database Usin
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Using data from related files 10-17
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? Client file Route file Trip file
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Related fields in Layout mode Relat
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4. Select options for the portal, a
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Choosing a different relationship f
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? Define a calculation formula in t
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Match field Related records from th
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? Employee ID Name Item ID Item Com
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Example step 1: Plan the system Usi
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One record per order Agents type th
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2. Define these fields in the Produ
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Using data from related files 10-43
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? Recovering damaged files A-2 Keep
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Appendix C: Summary of functions Un
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Text functions ? Summary of functio
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Date functions ? Syntax Definition
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Syntax Definition Max (field) Max (
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Example 1 Single input parameter Ex
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? Summary of functions C-11 This co
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Financial functions ? Trigonometric
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SYNTAX: Summary of functions C-15 T
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Syntax Definition Summary of functi
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Syntax Definition RelationInfo (dat
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Index Symbols ! 4-20 - 2-3 - 2-17 "
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fields between fields 4-12, 8-4 bet
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Fields See also Calculation fields;
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Grouping objects 3-47 Groups access
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Master file described 10-2 planning
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Predefined layouts described 3-5 su
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S Sample data in fields 3-57 Saving
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Syntax formulas 2-14 related field
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