FileMaker Pro 4.1 Mac User's Guide

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Indexed values in a field ? Working with information in records 4-11 2. Choose Paste Special from the Edit menu, and then choose From Index. 3. In the View Index dialog box, to view each word instead of each value, select Show individual words. 4. Double-click a value to paste. Note In a text field, the first 60 characters of the text are pasted. Choose FileMaker Help Index from the or Help menu, and then type: E index Inserting the current date, time, or user name You can insert the current date, time, or user name into a field in Browse mode or into fields in a find request. Insert the current date into a date, number, or text field. Insert the current time into a time, number, or text field. Insert the current user name into a text or number field. 1. Select the field to insert information into. 2. Choose Paste Special from the Edit menu, and then choose Current Date, Current Time, or Current User Name.
4-12 FileMaker Pro User’s Guide ? Keep these points in mind: 1 After you insert the current date or time into a field, that value doesn’t change. To display the current date or time, place a date or time symbol on the layout. See “Displaying special information” on page 3-83. 1 You can use a script to insert information into a find request (for example, have a script enter the current user name to find all records specific to the current user). For more information, see “Displaying customized layouts” on page 5-32. Choose FileMaker Help Index from the or Help menu, and then type: E entering data Copying and moving values and records You can copy values from any field type, including fields that are formatted as radio buttons, checkboxes, pop-up lists, and pop-up menus. To Do this Copy or move a value from one field to another Copy or move a value from a field in one record to a field in another Copy a value from the last record you modified Copy values in a record to another application, like word processing Copy the found set of records Duplicate data from another record in the current record Select the field contents and choose Copy or Cut from the Edit menu. Select the field to hold the data, and then choose Paste from the Edit menu. Select the field contents and choose Copy or Cut from the Edit menu. Display the other record (see “Moving through records” on page 4-18). Select the field to hold the data, and then choose Paste from the Edit menu. Select the field to hold the data. Choose Paste Special from the Edit menu, and then choose From Last Record. With no field selected, choose Copy from the Edit menu. In the other application, paste the record that’s in the Clipboard. See “Copying the found set” on page 4-29. See “Adding and duplicating records” on page 4-3.
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FOR MAC OS ©1990, 1992, 1995, 1997
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Chapter 1: FileMaker Pro basics Und
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Records in a Clients file ? What’
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Records One record contains all the
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Working with modes FileMaker Pro ba
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Managing files Creating and opening
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Closing files ? ? Saving a copy of
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Leaving FileMaker Pro ? Checking yo
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? To select, ignore, or create a sp
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? FileMaker Pro basics 1-19 3. When
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Page 185 and 186: Chapter 5: Using ScriptMaker and bu
Page 187 and 188: ? Using ScriptMaker and buttons 5-3
Page 189 and 190: Control steps ? Use this step To Pe
Page 191 and 192: Editing steps Fields steps ? ? Use
Page 193 and 194: Windows steps Files steps ? ? Use t
Page 195 and 196: Miscellaneous steps Planning script
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Page 205 and 206: Defining buttons Button tool Using
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? Examples of ScriptMaker scripts ?
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Finding data Using ScriptMaker and
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Using ScriptMaker and buttons 5-33
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Example step 4: Store settings Stor
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Using ScriptMaker and buttons 5-37
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Chapter 6: Previewing and printing
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Layout showing margins Layout not s
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? Previewing and printing informati
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? Previewing and printing informati
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Previewing and printing information
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Printing layouts with subsummaries
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Choose the data to print Previewing
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Chapter 7: Networking and access pr
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Opening files as the host To host a
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? Networking and access privileges
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? Networking and access privileges
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? Protecting your files Networking
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? Human Resources can’t see this
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Blank password Passwords defined in
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Deleting or changing passwords ? To
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Groups defined in the file Type a n
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Deleting or changing groups ? Netwo
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Chapter 10: Using data from related
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Understanding lookups This term Mea
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Lookup destination field for first
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. Related fields in a portal Relate
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Understanding relationships Match f
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Defining lookups between files Usin
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Defining a relationship for a looku
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Planning a relational database Usin
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Using data from related files 10-17
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? Client file Route file Trip file
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Related fields in Layout mode Relat
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4. Select options for the portal, a
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Choosing a different relationship f
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? Define a calculation formula in t
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Match field Related records from th
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? Employee ID Name Item ID Item Com
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Example step 1: Plan the system Usi
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One record per order Agents type th
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2. Define these fields in the Produ
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Using data from related files 10-43
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? Recovering damaged files A-2 Keep
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Appendix C: Summary of functions Un
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Text functions ? Summary of functio
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Date functions ? Syntax Definition
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Syntax Definition Max (field) Max (
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Example 1 Single input parameter Ex
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? Summary of functions C-11 This co
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Financial functions ? Trigonometric
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SYNTAX: Summary of functions C-15 T
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Syntax Definition Summary of functi
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Syntax Definition RelationInfo (dat
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Index Symbols ! 4-20 - 2-3 - 2-17 "
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fields between fields 4-12, 8-4 bet
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Fields See also Calculation fields;
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Grouping objects 3-47 Groups access
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Master file described 10-2 planning
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Predefined layouts described 3-5 su
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S Sample data in fields 3-57 Saving
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Syntax formulas 2-14 related field
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