FileMaker Pro 4.1 Mac User's Guide

More documents

Recommendations

Info

? To Select the field, and then Working with information in records 4-5 Type in a time field Type the time as hours and minutes or as hours, minutes, and seconds in the format used when the file was created or the current system format for time (if Use System Formats is set), separated by a nonnumeric character like : (colon). Use 24- or 12-hour format, with or without AM or PM. (AM is assumed for a time less than 12:00.) You can type a negative 24-hour time (like –08:40:00). For information about system formats, see appendix B, “Working with international files.” Insert a tab character in a field Press Option-Tab. Add data to a container field See “Working with container fields” on page 4-6. Delete a character Place the insertion point to the right of the character, and then press Delete. Or place the insertion point to the left of the character, and then press Del. Edit data quickly, using commands in a pop-up menu See “Editing objects and data quickly using the context menu” on page 3-42. Replace text Select the text, and then type the replacement. Click twice to select a word, three times to select a line, four times to select a paragraph, and five times to select the entire field contents. Keep these points in mind: 1 You can add a vertical scroll bar to a field. A scroll bar lets you see all the field’s contents without changing the field’s boundaries. See “Adding scroll bars to fields” on page 3-71. 1 In a date field, if you don’t type a year, FileMaker Pro enters the current year for you. 1 There are many other ways of entering data in a field, like inserting, or copying it from another source, using a lookup, or having FileMaker Pro automatically enter the data each time you create a record. See the appropriate sections in this chapter; chapter 8, “Importing and exporting data;” “Choosing data entry options” on page 2-6; and “Looking up and displaying data from other files” on page 10-1. Choose FileMaker Help Index from the or Help menu, and then type: E entering data
4-6 FileMaker Pro User’s Guide Working with container fields Select a file Choose a file type ? A container field can store a graphic, a sound, or a QuickTime movie. Note Sounds and QuickTime movies are not supported in FileMaker Pro Web Companion Instant Web Publishing. Importing graphics 1. Select the container field to import into. 2. Choose Import/Export from the File menu, and then choose Import Picture. 3. In the Import Picture dialog box, choose options for the graphic, and then click Open. To Do this Choose the file to import Select the name of the file (switch to a different folder if needed). Store a reference to the graphic file in the field Importing QuickTime movies 1. Select the container field to import into. Select Store file reference. (This keeps the file size down. However, if the file is moved or deleted, FileMaker Pro can’t display the graphic.) To store the graphic in the file, deselect Store file reference. Choose FileMaker Help Index from the or Help menu, and then type: E importing data Select to store a reference to the graphic file in the field
Page 1 and 2:
FOR MAC OS ©1990, 1992, 1995, 1997
Page 3 and 4:
IV FileMaker Pro User’s Guide Def
Page 5 and 6:
VI FileMaker Pro User’s Guide Cop
Page 7 and 8:
VIII FileMaker Pro User’s Guide U
Page 9 and 10:
X FileMaker Pro User’s Guide Web
Page 11 and 12:
XIV FileMaker Pro User’s Guide Us
Page 13 and 14:
XVI FileMaker Pro User’s Guide Us
Page 15 and 16:
XVIII FileMaker Pro User’s Guide
Page 17 and 18:
Chapter 1: FileMaker Pro basics Und
Page 19 and 20:
Records in a Clients file ? What’
Page 21 and 22:
Records One record contains all the
Page 23 and 24:
Working with modes FileMaker Pro ba
Page 25 and 26:
Managing files Creating and opening
Page 27 and 28:
Closing files ? ? Saving a copy of
Page 29 and 30:
Leaving FileMaker Pro ? Checking yo
Page 31 and 32:
? 4. When all questionable words ar
Page 33 and 34:
? To select, ignore, or create a sp
Page 35 and 36:
? FileMaker Pro basics 1-19 3. When
Page 37 and 38:
2-2 FileMaker Pro User’s Guide Fo
Page 39 and 40:
2-4 FileMaker Pro User’s Guide Fi
Page 41 and 42:
2-6 FileMaker Pro User’s Guide ?
Page 43 and 44:
2-8 FileMaker Pro User’s Guide Se
Page 45 and 46:
2-10 FileMaker Pro User’s Guide C
Page 47 and 48:
2-12 FileMaker Pro User’s Guide I
Page 49 and 50:
2-14 FileMaker Pro User’s Guide U
Page 51 and 52:
2-16 FileMaker Pro User’s Guide F
Page 53 and 54:
Page 55 and 56:
2-20 FileMaker Pro User’s Guide S
Page 57 and 58:
Page 59 and 60:
2-24 FileMaker Pro User’s Guide 5
Page 61 and 62:
Page 63 and 64:
3-2 FileMaker Pro User’s Guide Da
Page 65 and 66:
3-4 FileMaker Pro User’s Guide La
Page 67 and 68:
3-6 FileMaker Pro User’s Guide To
Page 69 and 70:
3-8 FileMaker Pro User’s Guide St
Page 71 and 72:
3-10 FileMaker Pro User’s Guide A
Page 73 and 74:
3-12 FileMaker Pro User’s Guide T
Page 75 and 76:
Page 77 and 78:
Page 79 and 80:
3-18 FileMaker Pro User’s Guide U
Page 81 and 82:
Page 83 and 84:
3-22 FileMaker Pro User’s Guide K
Page 85 and 86:
3-24 FileMaker Pro User’s Guide W
Page 87 and 88:
Page 89 and 90:
3-28 FileMaker Pro User’s Guide L
Page 91 and 92:
3-30 FileMaker Pro User’s Guide P
Page 93 and 94:
Page 95 and 96:
Page 97 and 98:
3-36 FileMaker Pro User’s Guide R
Page 99 and 100:
3-38 FileMaker Pro User’s Guide W
Page 101 and 102:
3-40 FileMaker Pro User’s Guide G
Page 103 and 104:
3-42 FileMaker Pro User’s Guide C
Page 105 and 106: 3-44 FileMaker Pro User’s Guide A
Page 107 and 108: 3-46 FileMaker Pro User’s Guide S
Page 111 and 112: 3-50 FileMaker Pro User’s Guide ?
Page 123 and 124: 3-62 FileMaker Pro User’s Guide C
Page 129 and 130: 3-68 FileMaker Pro User’s Guide D
Page 131 and 132: 3-70 FileMaker Pro User’s Guide 2
Page 135 and 136: 3-74 FileMaker Pro User’s Guide O
Page 137 and 138: 3-76 FileMaker Pro User’s Guide N
Page 139 and 140: 3-78 FileMaker Pro User’s Guide 1
Page 141 and 142: 3-80 FileMaker Pro User’s Guide T
Page 153 and 154: 4-2 FileMaker Pro User’s Guide La
Page 155: 4-4 FileMaker Pro User’s Guide ?
Page 169 and 170: 4-18 FileMaker Pro User’s Guide M
Page 171 and 172: 4-20 FileMaker Pro User’s Guide Y
Page 185 and 186: Chapter 5: Using ScriptMaker and bu
Page 187 and 188: ? Using ScriptMaker and buttons 5-3
Page 189 and 190: Control steps ? Use this step To Pe
Page 191 and 192: Editing steps Fields steps ? ? Use
Page 193 and 194: Windows steps Files steps ? ? Use t
Page 195 and 196: Miscellaneous steps Planning script
Page 197 and 198: Scripts with checkmarks appear in t
Page 199 and 200: ? 7. Click Done. Storing settings f
Page 201 and 202: ? Using ScriptMaker and buttons 5-1
Page 203 and 204: Performing, resuming, or stopping s
Page 205 and 206: Defining buttons Button tool Using
Page 207 and 208:
Copying, changing, or deleting butt
Page 209 and 210:
? Using ScriptMaker and buttons 5-2
Page 211 and 212:
? Using ScriptMaker and buttons 5-2
Page 213 and 214:
? Examples of ScriptMaker scripts ?
Page 215 and 216:
Finding data Using ScriptMaker and
Page 217 and 218:
Using ScriptMaker and buttons 5-33
Page 219 and 220:
Example step 4: Store settings Stor
Page 221 and 222:
Using ScriptMaker and buttons 5-37
Page 223 and 224:
Chapter 6: Previewing and printing
Page 225 and 226:
Layout showing margins Layout not s
Page 227 and 228:
? Previewing and printing informati
Page 229 and 230:
? Previewing and printing informati
Page 231 and 232:
Previewing and printing information
Page 233 and 234:
Printing layouts with subsummaries
Page 235 and 236:
Choose the data to print Previewing
Page 237 and 238:
Chapter 7: Networking and access pr
Page 239 and 240:
Opening files as the host To host a
Page 241 and 242:
? Networking and access privileges
Page 243 and 244:
? Networking and access privileges
Page 245 and 246:
? Protecting your files Networking
Page 247 and 248:
? Human Resources can’t see this
Page 249 and 250:
Blank password Passwords defined in
Page 251 and 252:
Deleting or changing passwords ? To
Page 253 and 254:
Groups defined in the file Type a n
Page 255 and 256:
Deleting or changing groups ? Netwo
Page 257 and 258:
Page 259 and 260:
Page 261 and 262:
8-6 FileMaker Pro User’s Guide Im
Page 263 and 264:
Page 265 and 266:
Page 267 and 268:
8-12 FileMaker Pro User’s Guide E
Page 269 and 270:
8-14 FileMaker Pro User’s Guide E
Page 271 and 272:
Page 273 and 274:
Page 275 and 276:
9-6 FileMaker Pro User’s Guide Th
Page 277 and 278:
9-8 FileMaker Pro User’s Guide Ch
Page 279 and 280:
Chapter 10: Using data from related
Page 281 and 282:
Understanding lookups This term Mea
Page 283 and 284:
Lookup destination field for first
Page 285 and 286:
. Related fields in a portal Relate
Page 287 and 288:
Understanding relationships Match f
Page 289 and 290:
Defining lookups between files Usin
Page 291 and 292:
Defining a relationship for a looku
Page 293 and 294:
Planning a relational database Usin
Page 295 and 296:
Using data from related files 10-17
Page 297 and 298:
? Client file Route file Trip file
Page 299 and 300:
Related fields in Layout mode Relat
Page 301 and 302:
? 6. Select options for the relatio
Page 303 and 304:
4. Select options for the portal, a
Page 305 and 306:
? 3. Double-click the name of a rel
Page 307 and 308:
Choosing a different relationship f
Page 309 and 310:
? Define a calculation formula in t
Page 311 and 312:
Match field Related records from th
Page 313 and 314:
? Employee ID Name Item ID Item Com
Page 315 and 316:
Example step 1: Plan the system Usi
Page 317 and 318:
One record per order Agents type th
Page 319 and 320:
2. Define these fields in the Produ
Page 321 and 322:
Using data from related files 10-43
Page 323 and 324:
Page 325 and 326:
11-4 FileMaker Pro User’s Guide 4
Page 327 and 328:
11-6 FileMaker Pro User’s Guide I
Page 329 and 330:
Page 331 and 332:
11-10 FileMaker Pro User’s Guide
Page 333 and 334:
Page 335 and 336:
Page 337 and 338:
Page 339 and 340:
Page 341 and 342:
Page 343 and 344:
Page 345 and 346:
Page 347 and 348:
Page 349 and 350:
Page 351 and 352:
? Recovering damaged files A-2 Keep
Page 353 and 354:
B-2 FileMaker Pro User’s Guide Us
Page 355 and 356:
Appendix C: Summary of functions Un
Page 357 and 358:
Text functions ? Summary of functio
Page 359 and 360:
Date functions ? Syntax Definition
Page 361 and 362:
Syntax Definition Max (field) Max (
Page 363 and 364:
Example 1 Single input parameter Ex
Page 365 and 366:
? Summary of functions C-11 This co
Page 367 and 368:
Financial functions ? Trigonometric
Page 369 and 370:
SYNTAX: Summary of functions C-15 T
Page 371 and 372:
Syntax Definition Summary of functi
Page 373 and 374:
Syntax Definition RelationInfo (dat
Page 375 and 376:
Index Symbols ! 4-20 - 2-3 - 2-17 "
Page 377 and 378:
fields between fields 4-12, 8-4 bet
Page 379 and 380:
Fields See also Calculation fields;
Page 381 and 382:
Grouping objects 3-47 Groups access
Page 383 and 384:
Master file described 10-2 planning
Page 385 and 386:
Predefined layouts described 3-5 su
Page 387 and 388:
S Sample data in fields 3-57 Saving
Page 389 and 390:
Syntax formulas 2-14 related field
show all

FileMaker Pro 4.1 Mac User's Guide

Create successful ePaper yourself

Delete template?

Save as template?