FileMaker Pro 4.1 Mac User's Guide

4-4 FileMaker Pro User’s Guide
?
Duplicate an existing record to quickly add a record with the same or
similar data. When you add or duplicate records, each new record is
placed at the end of the file. When you browse a group of records you
found (called the found set), new records appear at the end of the group
(until you sort them).
To Do this
Add a record Choose New Record from the Mode menu. (You see a blank
record with one field selected.) Type data into the fields. (See
the next section, “Entering and changing data in fields.”)
Duplicate a record Select the record to duplicate. Choose Duplicate Record from
the Mode menu. You can change data as needed. (See the
next section, “Entering and changing data in fields.”)
Note To return the current record to the way it was before you began
adding or changing data, choose Revert Record from the Mode menu
before you select a different record or leave the current one.
Choose FileMaker Help Index from the or Help menu, and then type:
E entering data
Entering and changing data in fields
You can enter information up to the limit for the field type (for example,
255 characters in a number field), but you can see and print only as much
data as fits within the field boundaries. (You can change the boundaries
in Layout mode. See “Resizing objects” on page 3-50.)
To Select the field, and then
Type in a text field Type the text (up to 64,000 characters).
Type in a number field Type the data.
Type in a date field Type one date on one line in each field. Type the day,
month, and year as numbers (for example, 2/3/98) in the
format used when the file was created or the current
system format for dates (if Use System Formats is set),
separated by a nonnumeric character like – (minus) or /
(forward slash). Type a two-, three-, or four-digit year.
Don’t mix dates with other types of data.
For information about system formats, see appendix B,
“Working with international files.”