FileMaker Pro 4.1 Mac User's Guide

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Chapter 4: Working with information in records Working in Browse mode After you create a database and define fields, you can enter and work with data in the file. This chapter explains how to: 1 add and edit data in a database 1 view records in a database 1 find groups of records to work with 1 delete records 1 sort records For information on adding, editing, viewing, searching for, deleting, and sorting records on the Web, see chapter 11, “Publishing files on the Web.” Important Before you read this chapter, be sure you know how to use FileMaker Pro Help, as explained in the preface, “Getting help.” When you finish defining fields for a new file, FileMaker Pro moves to Browse mode, where you enter data into the file. (You also work in Browse mode after you open a file or when you choose Browse from the Mode menu.) In Browse mode you work with the contents of a file rather than the appearance and layout. When you work with a new database in Browse mode, you start with a Standard layout. You can modify this layout and create additional layouts in Layout mode (see chapter 3, “Laying out and arranging information”). If the database you’re using has several layouts, you can choose a different layout from the layout pop-up menu at the top of the status area. In Browse mode, you also view, change, find, omit, sort, copy, and delete records. You can work with all the records in a file or a group of records, in sorted order or the order in which you added them to the file. When you choose a group of records to browse, you temporarily separate those records from the others in the file so you can work with them.
4-2 FileMaker Pro User’s Guide Layout pop-up menu Book Number of records in the file Current sort status of records Status area ? Adding data to a file Each file has one current record at a time, which is the record on the screen if you’re viewing individual records, or the record marked with a solid bar if you’re viewing records in a list. Status area control Zoom controls Mode pop-up menu Choose FileMaker Help Index from the or Help menu, and then type: E records, overview Add data to a file by typing, pasting, or copying data into blank fields of a record. FileMaker Pro saves the file as you work. The following sections describe how to add data to a file.
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FOR MAC OS ©1990, 1992, 1995, 1997
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Chapter 1: FileMaker Pro basics Und
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Records in a Clients file ? What’
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Records One record contains all the
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Working with modes FileMaker Pro ba
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Managing files Creating and opening
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Closing files ? ? Saving a copy of
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Leaving FileMaker Pro ? Checking yo
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Page 189 and 190: Control steps ? Use this step To Pe
Page 191 and 192: Editing steps Fields steps ? ? Use
Page 193 and 194: Windows steps Files steps ? ? Use t
Page 195 and 196: Miscellaneous steps Planning script
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Performing, resuming, or stopping s
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Defining buttons Button tool Using
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Copying, changing, or deleting butt
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? Using ScriptMaker and buttons 5-2
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? Using ScriptMaker and buttons 5-2
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? Examples of ScriptMaker scripts ?
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Finding data Using ScriptMaker and
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Using ScriptMaker and buttons 5-33
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Example step 4: Store settings Stor
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Using ScriptMaker and buttons 5-37
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Chapter 6: Previewing and printing
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Layout showing margins Layout not s
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? Previewing and printing informati
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? Previewing and printing informati
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Previewing and printing information
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Printing layouts with subsummaries
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Choose the data to print Previewing
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Chapter 7: Networking and access pr
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Opening files as the host To host a
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? Networking and access privileges
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? Networking and access privileges
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? Protecting your files Networking
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? Human Resources can’t see this
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Blank password Passwords defined in
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Deleting or changing passwords ? To
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Groups defined in the file Type a n
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Deleting or changing groups ? Netwo
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Chapter 10: Using data from related
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Understanding lookups This term Mea
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Lookup destination field for first
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. Related fields in a portal Relate
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Understanding relationships Match f
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Defining lookups between files Usin
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Defining a relationship for a looku
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Planning a relational database Usin
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Using data from related files 10-17
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? Client file Route file Trip file
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Related fields in Layout mode Relat
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? 6. Select options for the relatio
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4. Select options for the portal, a
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? 3. Double-click the name of a rel
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Choosing a different relationship f
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? Define a calculation formula in t
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Match field Related records from th
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? Employee ID Name Item ID Item Com
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Example step 1: Plan the system Usi
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One record per order Agents type th
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2. Define these fields in the Produ
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Using data from related files 10-43
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? Recovering damaged files A-2 Keep
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Appendix C: Summary of functions Un
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Text functions ? Summary of functio
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Date functions ? Syntax Definition
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Syntax Definition Max (field) Max (
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Example 1 Single input parameter Ex
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? Summary of functions C-11 This co
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Financial functions ? Trigonometric
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SYNTAX: Summary of functions C-15 T
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Syntax Definition Summary of functi
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Syntax Definition RelationInfo (dat
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Index Symbols ! 4-20 - 2-3 - 2-17 "
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fields between fields 4-12, 8-4 bet
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Fields See also Calculation fields;
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Grouping objects 3-47 Groups access
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Master file described 10-2 planning
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Predefined layouts described 3-5 su
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S Sample data in fields 3-57 Saving
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Syntax formulas 2-14 related field
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