FileMaker Pro 4.1 Mac User's Guide

3-58 FileMaker Pro User’s Guide
Adding merge fields
Select a field to use
as a merge field
You can add a merge field (a placeholder for a field’s value) to a layout
to display or print a field’s data when you browse and print records. Use
merge fields for documents like letters, envelopes, contracts, and so
forth. For example, when you add the merge field to the
right of the text Dear, FileMaker Pro displays Dear Leon, when the First
Name field contains “Leon”.
FileMaker Pro collapses unused lines, such as an empty
field.
1. In Layout mode, click where you want the merge field to appear.
2. Choose Paste Special from the Edit menu, and then choose Merge Field.
3. In the Specify Field dialog box, double-click the name of a field to
use as a merge field.
Choose from the
relationship pop-up menu,
if necessary
Keep these points in mind:
1 You can also add a merge field by typing the field name surrounded
by angle brackets (>) on the layout. (Be sure that the field name
exists in the database and that you type it correctly.)
1 If you use a text field as a merge field, the merge field picks up the
text attributes (like style, color, and size) set for the data in Browse
mode.
1 Add symbols, like commas, and spaces where needed among merge
fields on the layout.