Construction Program Management and Inspection Guide

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Appendix F: Examples of Reporting Practices CONSTRUCTION PROGRAM MANAGEMENT AND INSPECTION GUIDE (5/01/04) Changes, Extra Work, and Time Extensions Report Items The final contract cost is expected to exceed the contract bid amount by 26 percent. The final project cost will be approximately $700,000—an overrun of about 10 percent. Major items making up the overrun are: (list followed) The final project cost overran the original authorization by approximately 22 percent. The majority of this overrun was due to encountering a very wet subgrade that required a considerable amount of subexcavation and importing of embankment materials. Overruns also occurred in temporary striping, stripe removal, cement-treated base and asphalt paving. Several change order documents were discussed and found satisfactory. There have been three COs to date on this project. CO No. 1 was reviewed in detail. The file contained adequate justification for making changes on the project as directed by CO No. 1. The slide area mentioned in a previous report has moved enough to cause displacement of the new pavement surface. If movement continues, stabilization work may be required. Any corrective work could best be handled separately from this contract. The material had to be removed from the deck surface. This requirement had not been specifically noted in the plans or special provisions. The contractor may request extra compensation for this work. The contractor has submitted a request for a time extension, which is currently being reviewed. Comments Since early notice of the overrun will probably not be used for fiscal control, this comment is of little value without more explanation. Specific comments such as this are more of value than the general comment noted above. If possible at this time, the FHWA position regarding the overruns should be reported. This comment goes a step further and identifies the reason for the major overrun as well as the items involved. This level of detail is desirable. This discussion may have been of value at the time, but the failure to be specific makes the comment meaningless to anyone other than the principals involved. This specific comment is much more appropriate than the one above. An anticipated future problem has been identified. This note, which serves to alert readers of the possible need for action, also contains FHWA’s suggestion for contracting the work. The possible need for change orders or claims on work, which has already been accomplished, should also be noted. This comment concerning a time extension is of little value without additional information. Since the discussion is appropriate, it should have been expanded. F–11
F–12 Appendix F: Examples of Reporting Practices CONSTRUCTION PROGRAM MANAGEMENT AND INSPECTION GUIDE (5/01/04) Environmental Commitments Report Items Material source cleanup will be coordinated with the Fish and Game Commission, as a small stream passes through the source area. There was one location at Sta 13+90 on the north side of the new roadway near Kincaid Lake with an excessive amount of silt accumulation. It is recommended that a floating boom be installed on the south side of the roadway to keep any silt from entering the lake. There was also quite a bit of silt in the pond area on the north side of the roadway at Sta 51+55. A large amount of silt was exiting the side slope and entering the pond. It is recommended that a large rock dam/sediment basin be constructed along with a rock ditch at the toe of the slope to prevent this situation from reoccurring. During this final inspection, wetland plantings were visually observed to be healthy and well maintained. The types of plants and spacing matched the requirements committed to in the project’s environmental assessment. Comments Environmental sensitivity and mitigation efforts have been properly noted without being limited to items included in the applicable environmental document. The inspecting engineer should make sure that bodies of water receiving direct runoff be adequately protected. Structural controls are often used as a second or third line of defense to capture sediment as it leaves the site. A continuing effort is needed to address environmental concerns. Construction inspection reports should acknowledge these efforts. It is important that the inspecting engineer know about all prior environmental commitments and document that all measures were carried out.
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Construction Program Management and
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Notice This publication is dissemin
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iv Contents CONSTRUCTION PROGRAM MA
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List of Acronyms AASHTO American As
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1. Introduction The Federal Highway
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2-2 Background CONSTRUCTION PROGRAM
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3-2 Construction Program Management
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5. Summary ▼ Construction program
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A-2 AppendixA: Policy Memoranda Reg
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SAMPLE Appendix B: Quality Assuranc
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SAMPLE Appendix B: Quality Assuranc
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SAMPLE Outline of Contractor Qualit
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SAMPLE below). This does not includ
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SAMPLE Contractor Evaluation The pe
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SAMPLE Continued from previous page
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SAMPLE A Model Quality Control Plan
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SAMPLE Submitted By: Approved By: S
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SAMPLE ▼ Rock Excavate - Earthwor
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SAMPLE 2.2 - Qualified Off-Site Pro
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SAMPLE 3.0 Quality Control Laborato
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SAMPLE 4.1.2 - Roadway Embankment M
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SAMPLE Material Source Characteriza
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SAMPLE 4.2.2 - Mix Designs Earthwor
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SAMPLE 5.4 - QC Sampling and Testin
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SAMPLE 5.4.3 - Embankment Material
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SAMPLE 5.4.5 - Backfill Material fo
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SAMPLE 6.0 Production Facility Mana
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SAMPLE 6.4 - Production Facility Co
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SAMPLE Earthwork Item Placement Equ
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SAMPLE Step J. - If the PWL for Con
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SAMPLE 7.5 - Placement Control Char
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SAMPLE ▼ Once the cause of the fa
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SAMPLE 8.6 - Application of Enginee
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SAMPLE Appendix C: Process Review/P
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SAMPLE V. Overview of the Program R
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SAMPLE Special Emphasis Areas Desig
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SAMPLE Criteria Assessment Review F
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Page 146 and 147: Shallow Foundations (training cours
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Page 150 and 151: Progress and Quality of Work Report
Page 152 and 153: Materials and Quality Control Repor
Page 154 and 155: Construction Operations and Feature
Page 156 and 157: Subcontracting Report Item Names of
Page 160 and 161: Staffing and Project Control Report
Page 162: Evaluation of Design and Potential
Page 165 and 166: G-2 Appendix G: Project Implementat
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Construction Program Management and Inspection Guide

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