Construction Program Management and Inspection Guide

F–2
Appendix F: Examples of Reporting Practices
CONSTRUCTION PROGRAM MANAGEMENT AND INSPECTION GUIDE (5/01/04)
Examples of Reporting Practices
The following items were extracted from actual construction inspection reports. Included with them are comments regarding the
appropriateness and significance of each of these items. The included items represent a variety of topics that could be covered in
construction inspection reports. Although they relate to specific items, the treatment of these items could be applicable to other
items as well.
Inspection Coverage
Report Item
The primary purpose of this stage inspection was to determine
the adequacy of the State’s construction inspection processes
for bituminous pavement.
Scope of inspection: review traffic control and placement of
asphalt concrete pavement.
The purpose of this inspection was to get information for the
bridge deck quality construction. At the same time, a joint
inspection of concrete bridge deck placement was conducted
with the State’s contract administration staff.
With the best intentions, a major phase (IID) of concrete
paving operations was scheduled to be performed on this
project on July 20, 2002. Just prior to reaching the plant site, a
power outage at the plant and a major rain downpour on the
grade resulted in the operations being shut down for the day.
However, we were provided with a detailed briefing of the
plant’s operation. (This item was followed with over a full page
of text on the review and six pages of photographs.)
This is an experimental project that consists of installing a
“Tensar” polymer grid fabric wall. The project was inspected
to observe the forming system and the overall appearance of
the wall.
Comments
This statement covers the type of inspection, phase of work,
and how the review will be focused. It gives the reader an idea
of what to expect.
This is a brief way of covering the purpose statement. The
type of review phase (e.g., initial, inspection-in-depth (IID),
etc.) should be identified.
In addition to providing the type of information in the above
statements, this example demonstrates conservation of
resources by performing a dual-purpose review. It also clarifies
the State’s role in the review.
This is a good explanation of why an intended inspection
could not be carried out. It explains what was done in lieu of
the originally planned review. The field engineer could have
also considered a review of materials test reports, stockpiling
operations, materials payment records, or other required
project documentation as an alternative. Another aspect that
could have been reviewed would have been on the contractor’s
quality test control results and charts.
This report contains an up-front identification of a special
feature of the project as well as the purpose of the inspection.