Construction Program Management and Inspection Guide

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The goal is for FHWA field engineers and STA field personnel to reach agreement on appropriate action to address findings of concern; in rare situations, more aggressive action is required. Consult with the FHWA division office management when these situations occur. Selection of Project or Phase of Operations Select the particular projects and phases of operations for an IID in consultation with your supervisor and construction management program. Base the selection on defined objectives. Schedule the inspection of any individual phase when that particular phase is actively under way on the project. Evaluate new construction techniques whenever possible and prepare a summary report for posting on the FHWA headquarters Construction Web page (www.fhwa. dot.gov/construction/reviews.htm). Frequency of Inspections-in-Depth The number and frequency of IIDs will vary according to the need for such reviews and according to the availability of personnel to make them. Inspections-in-depth are preferred to more general contact reviews. Contact reviews typically do not provide adequate knowledge of the substantive operations underway. Contact reviews do provide an opportunity to review project time and cost status, as well as to maintain rapport with the project team. Within each division, there will be certain areas of the State that will warrant more emphasis than others; similarly, there will be certain phases of operations that will require more concentration of effort. Time Required for Inspection The time required for each inspection will depend upon the extent of inquiry and investigation considered warranted by the circumstances encountered and the number of construction operations involved. Ensure that sufficient time is available to thoroughly investigate the phases of the operations that are the objective of the inspection. Adequate review of paving operations on a major project, for example, may require about three days at the project site. Contract Documents Prior to visiting the site of the project selected for inspection, study the plans and specifications governing the work to assure familiarity with all phases of the project. Place special emphasis on the features that are anticipated to be the focal points of concern during the inspection. In States where the contractor is required to develop a project-specific quality control plan, ensure that the plan is an integral part of any IID that involves material or product acceptance. State Construction and Materials Manuals Appendix D: Inspections-in-Depth CONSTRUCTION PROGRAM MANAGEMENT AND INSPECTION GUIDE (5/01/04) Prior to visiting the site of the project selected for inspection, review the STA’s construction and materials manuals for applicability to the work. These documents set forth the basic operating instruction to STA field personnel and generally define inspection and acceptance procedures. Quality Assurance Requirements 23 CFR 637 sets forth the policies, procedures, and guidelines to assure the quality of materials and construction on Federal-aid highway NHS projects. Become familiar with the requirements within this regulation and ensure that they are being properly administered on the project. Focus specific attention on these processes: ▼ Random quality control sampling and testing performed by qualified personnel employed by the contractor or vendor. ▼ Random verification sampling and testing by qualified testing personnel employed by the STA or its designated agent, excluding the contractor or vendor (split samples not acceptable). ▼ Optional use of contractor’s quality control for the acceptance decision when properly verified by the owner. ▼ Use of qualified laboratories for all testing of materials as a basis of acceptance. ▼ Independent assurance sampling and testing by qualified personnel employed by the STA or its designated agent, excluding the contractor or vendor. D–3
D–4 Appendix D: Inspections-in-Depth CONSTRUCTION PROGRAM MANAGEMENT AND INSPECTION GUIDE (5/01/04) Evaluation of Project Personnel Evaluate the STA and contractor personnel assigned to the project for adequacy as to number, knowledge, skills, and abilities. Consider findings made on previous inspections on the same project or other projects that may be reoccurring. Obtain information by general and technical discussion of the work and by reviewing diaries and project records. Strive for open communication and to develop an atmosphere of trust. Avoid focusing on minor issues of very low risk. Observe the attentiveness and effectiveness demonstrated by the project personnel at the site. The on-site review quite often provides a better basis for evaluation than the specifics of an individual’s education or on-the-job experience as documented in personnel records. Include comments on the attentiveness and effectiveness of the project personnel in the report. Adequate and assertive responses to questions are good indications of proper experience. Comment on education and experience data only when it appears that certain individuals are not adequately performing their duties and their performance is believed to result from lack of training and experience. Adequacy of Delegated Authority Evaluate the extent of the authority that has been delegated to project engineering personnel; verify that delegation of authority is adequate to permit conducting the work effectively. Ascertain whether inspectors and other engineering personnel below the level of the project engineer have been given sufficient instruction to have adequate understanding of their authority and responsibilities. Verify that project personnel understand and have an appropriate number of contract documents and other guidance material. Preconstruction Conference Determine if a preconstruction conference was held and, if so, who participated, whether an agenda was used, and if minutes were developed. Read the minutes to familiarize yourself with the project. Confirm that issues raised during the preconstruction conference have been properly resolved.
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Construction Program Management and
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Notice This publication is dissemin
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iv Contents CONSTRUCTION PROGRAM MA
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List of Acronyms AASHTO American As
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1. Introduction The Federal Highway
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2-2 Background CONSTRUCTION PROGRAM
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3-2 Construction Program Management
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5. Summary ▼ Construction program
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A-2 AppendixA: Policy Memoranda Reg
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SAMPLE Appendix B: Quality Assuranc
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SAMPLE Appendix B: Quality Assuranc
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SAMPLE Outline of Contractor Qualit
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SAMPLE below). This does not includ
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SAMPLE Contractor Evaluation The pe
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SAMPLE Continued from previous page
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SAMPLE A Model Quality Control Plan
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SAMPLE Submitted By: Approved By: S
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SAMPLE ▼ Rock Excavate - Earthwor
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SAMPLE 2.2 - Qualified Off-Site Pro
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SAMPLE 3.0 Quality Control Laborato
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SAMPLE 4.1.2 - Roadway Embankment M
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SAMPLE Material Source Characteriza
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SAMPLE 4.2.2 - Mix Designs Earthwor
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Page 78 and 79: SAMPLE 6.0 Production Facility Mana
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Page 82 and 83: SAMPLE Earthwork Item Placement Equ
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Page 102 and 103: SAMPLE V. Overview of the Program R
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Page 154 and 155: Construction Operations and Feature
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Page 162: Evaluation of Design and Potential
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Construction Program Management and Inspection Guide

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