Construction Program Management and Inspection Guide
Construction Program Management and Inspection Guide
Construction Program Management and Inspection Guide
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SAMPLE<br />
Summary of Duties<br />
Process Review <strong>Program</strong> Coordinator<br />
▼ Responsible for the overall management of the<br />
IDOT/FWHA joint process review program<br />
▼ Sends notice to IDOT <strong>and</strong> FHWA to begin identifying<br />
review topics for upcoming year<br />
▼ Assembles all proposed process review briefing papers<br />
<strong>and</strong> distribute to IDOT/FHWA management<br />
▼ Schedules <strong>and</strong> leads the annual topic selection meeting<br />
▼ Prepares/Distributes minutes from topic selection<br />
meeting<br />
▼ Drafts letter to IDOT <strong>and</strong> FHWA outlining the<br />
upcoming process review program<br />
▼ Coordinates selection of team members<br />
▼ Recommends individual process review coordinators<br />
▼ Suggests advisors for reviews as necessary<br />
▼ Oversees development of “Purpose <strong>and</strong> Scope”<br />
statements<br />
▼ Briefs management on purpose <strong>and</strong> scope development<br />
<strong>and</strong> preliminary observations <strong>and</strong> recommendations for<br />
“breakfast meeting” discussions<br />
▼ Reviews <strong>and</strong> comments on process review guidelines<br />
▼ Coordinates selection of districts to be reviewed to<br />
ensure adequate distribution of reviews among the<br />
teams<br />
▼ Continually monitors timeliness of the steps in the<br />
process review program<br />
Appendix C: Process Review/Product Evaluation <strong>Guide</strong>lines<br />
CONSTRUCTION PROGRAM MANAGEMENT AND INSPECTION GUIDE (5/01/04)<br />
▼ Attends reviews occasionally<br />
▼ Reviews <strong>and</strong> comments on all process review reports<br />
▼ Coordinates review activities for programs which cross<br />
organizational lines<br />
▼ Attends statewide close-out meetings<br />
▼ Conducts meeting with all this year’s process review<br />
coordinators to discuss successes <strong>and</strong> problems of the<br />
review program. Significant observations should be<br />
presented to management at the annual topic selection<br />
meeting<br />
▼ Maintains process review tracking system<br />
▼ Coordinates <strong>and</strong> ensures follow-up to process review<br />
recommendations<br />
▼ Prepares end-of-year report to IDOT Director of<br />
Highways <strong>and</strong> FHWA Division Administrator<br />
summarizing the major results of all process reviews<br />
▼ FHWA process review program coordinator should<br />
work closely with IDOT process review program<br />
coordinator in all these efforts to ensure the intent of<br />
“joint process reviews”<br />
▼ Prepares process review summary presentations for use<br />
in IDOT annual meetings, annual District meetings,<br />
County Engineer’s meetings, <strong>and</strong> other meetings as<br />
appropriate<br />
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