Construction Program Management and Inspection Guide

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SAMPLE cases where there is no specific specialist (i.e., plan quality, etc.) for the process review topic, the follow-up responsibility should be assigned by the FHWA process review program coordinator in consultation with FHWA management. The assigned individual should, at a minimum, perform follow-up activities at three months, six months, and one year after the statewide close-out meeting. Follow-up after one year should be left to the individual responsible for follow-up of that review. The tracking system should keep a process review status open until all the agreed activities have been addressed and/or accomplished. Because of continual staff turnover, the FHWA process review program coordinator should monitor the followup/tracking system and establish contingency plans if a team leader or assigned specialist in charge of specific follow-up activities leaves the office or is reassigned to a different position. This contingency plan could require another team member from that particular review to be responsible for additional follow-up. A common problem frequently identified was that many people are not informed of the proposed changes resulting from the process reviews. This is particularly true for District Office personnel. They are familiar with the review conducted in their District, but are often excluded in the distribution of all the final statewide reports. Communication of process review resolutions is extremely critical. The resolutions of process reviews should be discussed at appropriate IDOT annual meetings. This would include the annual Construction Engineer’s Meeting, the Materials Engineer’s Meeting, and the Program Development Engineer’s Meeting. Process review resolutions should also be discussed at District Engineer/Bureau Chiefs Meetings, District Resident Engineers Meetings, Illinois Road Builders Association Meetings, and other management meetings. For those reviews which have major issues and warrant special Appendix C: Process Review/Product Evaluation Guidelines CONSTRUCTION PROGRAM MANAGEMENT AND INSPECTION GUIDE (5/01/04) emphasis, members from the process review team should offer their services in visiting the Districts to discuss the review. For those observations which result in significant changes to specifications, policies, or procedures, the changes should be incorporated into IDOT’s specific task training program, if applicable. Another good practice for ensuring that process review resolutions are disseminated is to provide copies of all construction-related process review reports to all Resident Engineers. When changes are made at the Central Office level (i.e., specification changes, new policies, etc.) as a result of a process review, the FHWA Transportation Engineer should follow up at the District level to ensure they are incorporating the recommended changes. If the Districts are reluctant to make changes, reasons should be brought to the attention of the FHWA specialist and the appropriate Central Office staff for discussion. It is also important to note that follow-up to positive observations is critical. This follow-up is necessary in order to ensure that “best practices” are shared and considered by others for adoption. Follow-up procedures for best practices would be similar to those provided in the discussion above. A final step in the follow-up process is the development of an annual summary report of all the process reviews. This summary report should be produced by the FHWA and IDOT process review program coordinators and should be limited to two pages or less in length. It should concisely state the purpose and scope of the reviews along with the significant observations, recommendations, and the status of implementation of resolutions. Appropriate IDOT and FHWA staff should be involved in the review of this document. This annual report should be sent to the IDOT Director of Highways and to the FHWA Division Administrator. The report should be targeted for completion by January 15 of each year. C–15
C–16 Appendix C: Process Review/Product Evaluation Guidelines CONSTRUCTION PROGRAM MANAGEMENT AND INSPECTION GUIDE (5/01/04) US Department of Transportation Federal Highway Administration Illinois Division IDOT/FHWA Joint Process Review Program STATEWIDE SUMMARY REPORT NATIONAL BRIDGE INSPECTION STANDARDS (NBIS) AND BRIDGE MAINTENANCE REVIEW (1997) DATE OF REPORT: July 21, 1998 PURPOSE OF REVIEW: The purpose of this review was to assess the Illinois Department of Transportation’s (IDOT’s) compliance with the requirements and procedures of 23 CFR 650, Subpart C - NBIS. SCOPE OF REVIEW: This review focused on the NBIS programs in IDOT Districts 8 and 9. The District Bridge Maintenance Engineers and staff were interviewed to evaluate whether the District’s procedures, policies, inspector’s qualifications, and documentation were adequate to satisfy the NBIS requirements.... REVIEW PERSONNEL: Dan Brydl FHWA Division Bridge Engineer Tim Souther IDOT Bureau of Bridges and Structures Nick Sovell IDOT Bureau of Bridges and Structures This review consisted of ...... EXECUTIVE SUMMARY: OBSERVATIONS AND RECOMMENDATIONS: 1. Observation: All of the Districts reviewed had ... Discussion: The Code of Federal Regulations (CFR), 23 Highways - PART 650, Subpart C, contains language that ... Recommendation: IDOT should revise .... Resolution: 2. Observation: In two out of three Districts reviewed ..... Discussion: Recommendation: Resolution: 3. CONCLUSION: SAMPLE
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Construction Program Management and
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Notice This publication is dissemin
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iv Contents CONSTRUCTION PROGRAM MA
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List of Acronyms AASHTO American As
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1. Introduction The Federal Highway
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2-2 Background CONSTRUCTION PROGRAM
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3-2 Construction Program Management
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5. Summary ▼ Construction program
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A-2 AppendixA: Policy Memoranda Reg
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SAMPLE Appendix B: Quality Assuranc
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SAMPLE Appendix B: Quality Assuranc
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SAMPLE Outline of Contractor Qualit
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SAMPLE below). This does not includ
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SAMPLE Contractor Evaluation The pe
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SAMPLE Continued from previous page
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SAMPLE A Model Quality Control Plan
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SAMPLE Submitted By: Approved By: S
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SAMPLE ▼ Rock Excavate - Earthwor
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SAMPLE 2.2 - Qualified Off-Site Pro
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Page 102 and 103: SAMPLE V. Overview of the Program R
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G-2 Appendix G: Project Implementat
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