Finance and Administration Manager at the FEDEC (M/F) Finance ...
Finance and Administration Manager at the FEDEC (M/F) Finance ...
Finance and Administration Manager at the FEDEC (M/F) Finance ...
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<strong>Finance</strong> <strong>and</strong> <strong>Administr<strong>at</strong>ion</strong> <strong>Manager</strong> <strong>at</strong> <strong>the</strong> <strong>FEDEC</strong> (M/F)<br />
Employer<br />
European Feder<strong>at</strong>ion of Professional Circus Schools (<strong>FEDEC</strong>)<br />
Activity sector<br />
Educ<strong>at</strong>ion/Culture/ Arts/Network/Europe<br />
Network of higher educ<strong>at</strong>ion <strong>and</strong> voc<strong>at</strong>ional training circus arts schools <strong>and</strong> organis<strong>at</strong>ions<br />
Description<br />
Founded in 1998, <strong>the</strong> European Feder<strong>at</strong>ion of Professional Circus Schools (<strong>FEDEC</strong>) is a network of 55<br />
members: 42 professional circus schools <strong>and</strong> 13 circus arts organis<strong>at</strong>ions loc<strong>at</strong>ed in 26 different countries.<br />
<strong>FEDEC</strong>'s main voc<strong>at</strong>ion is to support <strong>the</strong> development <strong>and</strong> evolution of pedagogy <strong>and</strong> cre<strong>at</strong>ion in <strong>the</strong> field<br />
of circus arts educ<strong>at</strong>ion.<br />
The <strong>FEDEC</strong> team is comprised of a full-time General Coordin<strong>at</strong>or, a full-time Project Coordin<strong>at</strong>or, a parttime<br />
Project Assistant <strong>and</strong> Communic<strong>at</strong>ion Officer <strong>and</strong> a part-time Administr<strong>at</strong>ive <strong>and</strong> <strong>Finance</strong> Officer.<br />
The <strong>FEDEC</strong> team is a highly dynamic group of individuals, combining professionalism <strong>and</strong> passion with a<br />
rigorous <strong>and</strong> analytic approach to work, oriented toward results th<strong>at</strong> are useful to <strong>the</strong> network members <strong>and</strong><br />
<strong>the</strong>ir partners. The <strong>FEDEC</strong> culture is one of mutual support <strong>and</strong> dynamism.<br />
Contacts<br />
<strong>FEDEC</strong><br />
Campus du Ceria<br />
Avenue E. Gryzon, 1,<br />
bâtiment 4A 1er étage<br />
1070 Anderlecht/ Bruxelles-Belgique<br />
offices : same loc<strong>at</strong>ion<br />
website : http://www.fedec.eu<br />
Phone. : +32 2 678 09 97, before <strong>the</strong> 31st of May, after, please call <strong>the</strong> +32 2 526 70 15<br />
Position<br />
<strong>Finance</strong> <strong>and</strong> <strong>Administr<strong>at</strong>ion</strong> <strong>Manager</strong> <strong>at</strong> <strong>the</strong> <strong>FEDEC</strong> (M/F)<br />
Description<br />
Working in <strong>the</strong> <strong>FEDEC</strong> aisbl offices in Brussels you will be in charge of <strong>the</strong> following tasks:<br />
16 Place Sainte-C<strong>at</strong>herine T +32 2 678 09 98 info@fedec.eu<br />
B-1000 Brussels – Belgium F +32 2 678 09 99 www.fedec.eu
Management of finance <strong>and</strong> accountancy<br />
• Budget <strong>and</strong> bookkeeping: making budgets, cash flow plan, regular following of <strong>the</strong> budget, producing financial<br />
reports <strong>and</strong> reviews in EU <strong>and</strong> Belgian form<strong>at</strong> for <strong>the</strong> Managing Board meetings <strong>and</strong> for <strong>the</strong> General Assembly,<br />
budget review, <strong>and</strong> annual reports, analysis of <strong>the</strong> financial d<strong>at</strong>a <strong>and</strong> present<strong>at</strong>ion to <strong>the</strong> team <strong>and</strong> <strong>the</strong> Managing<br />
Board<br />
•Daily bookkeeping of <strong>the</strong> associ<strong>at</strong>ion (including reimbursements, depts, settling payments, issuing invoices,<br />
payment of staff salaries <strong>and</strong> allowances, cash…) accounting , coding <strong>and</strong> recording (purchase invoices, sales,<br />
credit r<strong>at</strong>ing), <strong>and</strong> coding <strong>the</strong> expenses both according to <strong>the</strong> Belgian accounting system <strong>and</strong> <strong>the</strong> analytical<br />
accounting system (EU subsidies)<br />
• Encoding in <strong>the</strong> bookkeeping software Popsy <strong>and</strong> complementary of ingoing <strong>and</strong> outgoing invoices prepar<strong>at</strong>ion,<br />
verific<strong>at</strong>ion of payments, reminders, sending receipts, follow-up,<br />
• Budget <strong>and</strong> cash flow (financial reports <strong>and</strong> reviews)<br />
• Follow-up of EU <strong>and</strong> local grants (review <strong>and</strong> upd<strong>at</strong>e of expenditure ...)<br />
• Liaise with <strong>the</strong> bank <strong>and</strong> with accounting <strong>and</strong> auditing services for <strong>the</strong> end of <strong>the</strong> fiscal year<br />
Financial management <strong>and</strong> reports of EU grant<br />
• Budgets <strong>and</strong> writing of <strong>the</strong> financial part of <strong>the</strong> EU grant applic<strong>at</strong>ion (in collabor<strong>at</strong>ion with <strong>the</strong> General<br />
Coordin<strong>at</strong>or)<br />
• Follow up <strong>and</strong> control of all d<strong>at</strong>a to ensure th<strong>at</strong> <strong>the</strong> budget is respecting <strong>the</strong> financial guidelines, <strong>and</strong> management<br />
of possible amendments to <strong>the</strong> contract<br />
• Closure of annual accounts <strong>and</strong> liaise with <strong>the</strong> auditing services for <strong>the</strong> end of <strong>the</strong> fiscal year/valid<strong>at</strong>ion of <strong>the</strong><br />
accounts by <strong>the</strong> auditing services<br />
• Liaise with funding bodies regarding <strong>the</strong> financial questions<br />
Administr<strong>at</strong>ive management of <strong>the</strong> staff<br />
• Prepar<strong>at</strong>ion of all contracts (for permanent staff or SMART contracts)<br />
• Liaise with <strong>the</strong> payroll services (employee files, payroll salaries <strong>and</strong> allowances, follow-up of vac<strong>at</strong>ion…)<br />
• Ordering <strong>and</strong> distributing of <strong>the</strong> meal vouchers<br />
• Verific<strong>at</strong>ion <strong>and</strong> refunding of <strong>the</strong> transport fees<br />
• Prepar<strong>at</strong>ion <strong>and</strong> sending of all official documents (st<strong>at</strong>utes changes, etc)<br />
• Follow-up of <strong>the</strong> assurances to be paid by <strong>the</strong> employer<br />
Secretarial <strong>and</strong> administr<strong>at</strong>ive assistance to <strong>the</strong> associ<strong>at</strong>ion <strong>and</strong> coordin<strong>at</strong>ion:<br />
• daily administr<strong>at</strong>ion <strong>and</strong> secretari<strong>at</strong> to <strong>the</strong> associ<strong>at</strong>ion (mail, archiving, reminders, layout, editing, sending of <strong>the</strong><br />
invit<strong>at</strong>ion to <strong>the</strong> General assembly, prepar<strong>at</strong>ion of specific files)<br />
Required Qualific<strong>at</strong>ions<br />
Professionnal experience<br />
• Experience in financial management of European grants<br />
• Experience in management <strong>and</strong> accountancy in associ<strong>at</strong>ions under Belgian law<br />
• Good knowledge in accountancy <strong>and</strong> particularly of Popsy –accountancy software<br />
• Experience <strong>and</strong> practice in <strong>the</strong> human resources field (managing of permanent or short-term, Belgian or<br />
• intern<strong>at</strong>ional contracts)<br />
• Common languages <strong>at</strong> work: French <strong>and</strong> English. Good knowledge of English applied to <strong>the</strong> financial<br />
• Management<br />
• Very good knowledge of Office tools: Excel, Word, Access<br />
• Basic knowledge of <strong>the</strong> following programmes: Photoshop, internet…<br />
Professionnal experience<br />
• Experience in financial management of European grants<br />
16 Place Sainte-C<strong>at</strong>herine T +32 2 678 09 98 info@fedec.eu<br />
B-1000 Brussels – Belgium F +32 2 678 09 99 www.fedec.eu
• Experience in management <strong>and</strong> accountancy in associ<strong>at</strong>ions under Belgian law<br />
• Good knowledge in accountancy <strong>and</strong> particularly of Popsy –accountancy software<br />
• Experience <strong>and</strong> practice in <strong>the</strong> human resources field (managing of permanent or short-term, Belgian or<br />
intern<strong>at</strong>ional contracts)<br />
• Common languages <strong>at</strong> work: French <strong>and</strong> English. Good knowledge of English applied to <strong>the</strong> financial<br />
management<br />
• Very good knowledge of Office tools: Excel, Word, Access<br />
Basic knowledge of <strong>the</strong> following programmes: Photoshop, internet<br />
Personal qualities<br />
• Analytical, autonomous, very rigorous, very methodical, reliable <strong>and</strong> conscientious<br />
• Experience of work within a small team <strong>and</strong> to communic<strong>at</strong>e with Managing Board members working in<br />
different countries in Europe, <strong>and</strong> an intern<strong>at</strong>ional network<br />
• Interest for <strong>the</strong> networking <strong>and</strong> <strong>the</strong> circus arts educ<strong>at</strong>ion sector<br />
Diploma<br />
Financial management diploma/accountancy or experience in <strong>the</strong> field<br />
Experiences<br />
Experienced financial manager with professional experience in a similar position, preferably in <strong>the</strong> EU<br />
subsidized non-profit sector.<br />
Conditions<br />
Terms of contract<br />
Employee<br />
CDI – Fixed term contract with a prob<strong>at</strong>ion period of 6 months - 19h/week -Gross salary 1250,00 EU<br />
O<strong>the</strong>r benefits: Meal Vouchers /Transports<br />
Applic<strong>at</strong>ion procedure<br />
Required Documents<br />
Curriculum Vitae <strong>and</strong> cover letter both in French <strong>and</strong> English<br />
Recrutement Calendar<br />
Applic<strong>at</strong>ion deadline 07.06.2012 / 12 : 00 AM – Brussels time<br />
Announcement to selected c<strong>and</strong>id<strong>at</strong>es 08.06.2012<br />
Job interviews Friday, 15.06. 2012, in <strong>FEDEC</strong> new offices<br />
Immedi<strong>at</strong>ely available, starting d<strong>at</strong>e 02.07.2012<br />
More info<br />
Please contact :<br />
Danijela JOVIC<br />
<strong>FEDEC</strong>- danijela.jovic@fedec.eu<br />
Phone : +32 2 678 09 97 until 31.05.2012, after this d<strong>at</strong>e, please contact us on +32 2 526 70 15<br />
16 Place Sainte-C<strong>at</strong>herine T +32 2 678 09 98 info@fedec.eu<br />
B-1000 Brussels – Belgium F +32 2 678 09 99 www.fedec.eu
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