CONTENTS - Central Public Works Department

78 SECTION 12
(ii) The actual expenditure on travelling allowances of the Senior Engineers and Architects visiting
the work abroad periodically will be incurred in the first instance under the head “2059 Public
Work - Direction and Administration”, but intimation of expenditure incurred shall be sent by
the concurred Officer or the Superintending Engineer or the Director General (Works) (Cash
Section) as the case may be, to the Divisional Officer executing the work so that necessary
adjustment may be made by him by debiting the amount to the work concerned and by affording
credit under the head “2059 Public Works - Direction and Administration recovered from other
Government Department etc.”
(iii) 3% to the building cost as “Direction Charges” to cover the service of Architects and Designers
and of higher level supervision. Adjustment on this account shall be made on the basis of work
expenditure directly by the Divisional Officer executing the work by debit to the account of the
work and credit to the head “2059 Public Works - Direction and Administration recovered from
other Government Department etc.”.
(b) In other cases where CPWD is associated with the work to assist and advise the local Architects
in respect of the items mentioned in para 12.4(b), adjustment will appear in the accounts of F.O. to
Director General (Works) if expenditure is incurred in respect of staff of the office of the
Superintending Engineer or of the Director General (Works). In case, a Superintending Engineer,
not attached to the Central Office, visits abroad, he should report the expenditure incurred to the
F.O. to Director General (Works) (Cash Section) for further necessary action. Necessary debit
on account of expenditure incurred on staff or on the travelling allowance of Senior Engineers and
Architects charged to “2059 Public Works” should be raised against the Ministry of External Affairs
and credit adjusted under the “Establishment charges recovered from other Government
Department etc.” It will be the responsibility of the office other than the Divisional Office from
where the above Officer proceeds on tour for the purpose to report to the F.O. to Director General
(Works) (Cash Section) for necessary action.
12.4.3 Expenditure on preliminary plans and estimates
(1) 1% of the estimated cost shall be recovered for preparation of preliminary sketches and estimates,
for which necessary adjustment will appear in the accounts of the F.O. to Director General (Works)
by debiting to the grant of the Ministry of External Affairs and crediting to head “2059 Public Works
- Direction and Administration recovered from other Government Department etc.” In this connection
the Works Section concerned with the estimates etc. shall keep a register and raise the debits
against the Ministry of External Affairs under intimation to the F.O. to the Director General (Works),
who will watch acceptance and carry out the adjustment in his accounts.
(2) If any expenditure under these items is incurred by any of the Divisional Officers in the Central
PWD, such expenditure will be debited by him in the first instance to “2059 Public Works”, and
later on corresponding debit raised against the External Affairs Ministry’s grant and credit adjusted
under “Establishment charges recovered from other Government Department etc.”
12.4.4 Recoveries of over payments
All recoveries of over payments, irrespective of the year in which they are affected, should be treated
as deduction from expenditure. Transfer of amounts from “2059 Public Works Establishment” to the work/
head concerned should be made monthly by Director General (Works) /F.O. to the Director General
(Works) as the case may be, so that the accounts of the work take cognizance of the expenditure at the
earliest opportunity.
12.5 Departmental charges for Fair Rent Certificate
(1) The Central PWD may charge fees for issuing certificates of reasonableness of rent on buildings
hired by the State Government at the same rates as are charged by the State Govt. P.W.
Department for giving such certificates to the Central Government in respect of building taken on
hire by the latter.