CONTENTS - Central Public Works Department

68 SECTION 10
10.4.3 Annual verification of balances
Unused balances of materials charged direct to work should be verified at least once a year, and a
report of verification of the materials should be sent by the Assistant Engineer in Form CPWA 37 to the
Executive Engineer.
10.4.4 Maintenance of account
(1) In order to control the quantum of the materials both in receipt and issues, a numerical account of
the principal items should be maintained. This should be maintained in respect of works costing
more than Rs. 1,00,000/-.
(2) A simple numerical account may, however, be maintained for the minor works and departmental
repair works at the discretion of the Executive Engineer, if there is an accumulation of materials
for a number of works.
(3) Where the materials are issued to a work done departmentally or through a contract on labour
rates only, the Material at Site Account should be maintained only if the estimated cost of the work
is more than Rs.50,000/-
10.5 Cement Registers
(1) The Assistant Engineer/Executive Engineer should check the registers maintained for accounting
of cement at different work sites.
(2) In case of works costing above Rs. 1,00,000/- situated outside their headquarters, they should
inspect the registers and stores during their respective visits and inspection of the works.
(3) In case of works where Ready Mixed Concrete (RMC) is stipulated to be used from an approved
source/manufacturer, such registers need not be maintained. However, the computerised despatch
slips that are sent with each despatch of RMC shall be kept on record.
10.6 Hire charges of Plant and Machinery
(1) When so specified, the contractor may be allowed use of Plant and Machinery of the Department
at fixed hire rates. The hire charges of such Plant and Machinery will count from the date these are
taken out from the Departmental Workshop or a specific place till the date of their return.
(2) The rates of hire charges are fixed from time to time. The hire charges are for each day of 8 hours
(including one hour lunch break) or part thereof.
(3) The hire charges shall include the idle days except for a major break down necessitating its return
to the workshop. In case of any dispute, the decision of the Superintending Engineer shall be final.
Para 28.3 also be referred to.
(4) These hire charges shall include services of operating staff and maintenance staff as also the
materials required for normal maintenance and repairs. Para 28.3 may also be referred to.
10.7 Dismantled materials account
10.7.1 Dismantled materials arising out of dismantlement through departmental works
(1) The serviceable materials obtained from dismantlement of a building or structure wherever not
sold by tender or auction, should be recorded without value in the Measurement Book for record
purpose. On the basis of these measurements, these should be taken in the Register of Dismantled
Materials in the form at Appendix-13. After the entries are made in the Register, and duly attested
by the Assistant Engineer, the entries in the Measurement Book should be crossed by diagonal
red ink line with a suitable note that these materials have been entered in the Register.
(2) A separate folio or set of folios should be kept apart for keeping the accounts of dismantled materials
pertaining to each work.
(3) The serviceable materials obtained from dismantlement should be used in the works as far as possible
and shall be shown as issued to works accordingly in the Register. The unserviceable materials
should be disposed of in the manner indicated in provisions under section 45 of this Manual.