CONTENTS - Central Public Works Department

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64 SECTION 9 SECTION 9 PREPARATION AND PASSING BILLS FOR PAYMENTS 9.1 Preparation and passing of bill (1) The contractor is required to prepare the bill in one of the forms prescribed, as applicable in each case, for the work done by him and submit the same to the Sub- Divisional Officer. (2) Wherever Computerised Measurement Books have been stipulated for use, the contractor shall submit Computerised Bills for all his claims, and thereafter these bills shall be processed in the usual manner. (3) Before the bill of a contractor/supplier is passed, the entries in the Measurement Book relating to the description and quantities of work/supplies should be scrutinized by the Assistant Engineer, and calculations of “Contents or Area” should be checked arithmetically under his supervision. The bill should then be checked, passed and paid in the office of the Executive Engineer from the Measurement Book entries. 9.2 Payment of bill (1) Part rates Full rates, as per agreement/supply order should be allowed only if the work or supply has been accepted as of required quality and specification. If the contract is determined, or an on account payment is to be made when the contract is to run, a part rate as considered reasonable shall be allowed with due regard to the work remaining to be done and general terms of the agreement, and after getting the part rate statement approved from the bill passing authority. (2) Payment for supply In case of supplies, the payment is not permissible until the stores have been received, examined and accepted. In case payment has been permitted on production of despatch documents etc. the payment should be treated as advance against the final settlement on receipt, examination and acceptance of the stores. (3) Recoveries for stipulated issue of materials In case of contract for completed items of work with stipulation of supply of materials of specified description, necessary recoveries on account of the cost of the materials supplied to him from Government stores, and actually measured (including wastage wherever applicable) and billed, shall be effected from each bill at the recovery rates fixed for the purpose. 9.3 Forms of Bill for payment and vouchers The authorised forms of bills to be used for payment of contractors/ suppliers and their utility are described below: (a) First and Final Bill Form CPWA 24 It should be used for making payments both to contractors for work and to suppliers, when a single payment is made for a job or contract on its completion. A single form may be used for making payments to several payees, if they relate to the same work/section of work, or to the same head of account in the case of suppliers and re-billed for at the same time. (b) Running Account Bill Form CPWA 26 This form should be used for all running and final payments to contractors and suppliers (other than those relating to lump sum contracts for which Forms CPWA 27A and 27B are prescribed), including cases where advance payments are proposed to be made or are already outstanding in respect of the same work against the contractor. In case where secured advances are to be made or already outstanding in respect of the same work against the contractor, Account of Secured Advances Form CPWA 26A should be attached to the bill.
SECTION 9 (c) Hand Receipt Form CPWA 28: (i) This is a simple form of voucher intended to be used for all miscellaneous payments and advances for which none of the special forms mentioned above is suitable. (ii) This form is not to be used for refund of lapsed deposits for which Form TR 62 is to be used. 9.4 Authorities to pass the bills The statement summarizing the authorities empowered to prepare, examine or verify and pass the bills after observing the required test check and other formalities are given in Appendix 11. 9.5 Payment for work done Payment for work done or supplies made on running account should be made periodically on submission of the bill by the contractor/supplier. 65
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GOVERNMENT OF INDIA CENTRAL PUBLIC
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FOREWORD It gives me great satisfac
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CONTENTS VII CONTENTS CHAPTER I WOR
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CONTENTS IX 7.10 Test checking of m
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CONTENTS XI SECTION 17 : PUBLICITY
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CONTENTS XIII SECTION 26 : ISSUE OF
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CONTENTS XV 35.20 Judgment in Court
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CONTENTS XVII CHAPTER VI QUALITY OF
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CONTENTS XIX Appendix 13 Register o
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SECTION 1 CHAPTER I WORKS SECTION 1
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SECTION 1 Annexure (Refer Para 1.2)
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SECTION 1 Rule 134. Review of Proje
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SECTION 2 Urgent Works:- The urgent
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SECTION 2 2.5.1 Accord of technical
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SECTION 2 Outlay on Housing” will
Page 33 and 34: SECTION 2 2.7.1.4 Horticulture work
Page 35 and 36: SECTION 3 preliminary estimates. In
Page 37 and 38: SECTION 4 SECTION 4 PREPARATION OF
Page 39 and 40: SECTION 4 4.1.5 Provision for conti
Page 41 and 42: SECTION 4 4.3 Schedule of Rates (1)
Page 43 and 44: SECTION 4 4.10 Estimates for furnit
Page 45 and 46: SECTION 4 Annexure- I (Refer Para 4
Page 47 and 48: SECTION 4 (vi) Where the buildings
Page 49 and 50: SECTION 4 prescribed by this Direct
Page 51 and 52: SECTION 4 Annexure-IA Model Format
Page 53 and 54: SECTION 5 SECTION 5 EXECUTION OF OR
Page 55 and 56: SECTION 5 (viii) A statement showin
Page 57 and 58: SECTION 6 (3) The Divisional Office
Page 59 and 60: SECTION 6 6.13.1 Engagement of Priv
Page 61 and 62: SECTION 6A standard works document
Page 63 and 64: SECTION 6A 2.1 Water Criterion 10:
Page 65 and 66: SECTION 6A Criterion 30: Tobacco an
Page 67 and 68: SECTION 6A PACKAGE PROJECT GREEN PA
Page 69 and 70: SECTION 6A PACKAGE PROJECT GREEN PA
Page 71 and 72: SECTION 7 CHAPTER II WORK ACCOUNTS
Page 73 and 74: SECTION 7 (5) Recording of date of
Page 75 and 76: SECTION 7 (ii) On standard sectiona
Page 77 and 78: SECTION 7 (ii) Permitted variation
Page 79 and 80: SECTION 7 7.12 Computerised Measure
Page 81 and 82: SECTION 7 7.14 Loss of Measurement
Page 83: SECTION 8 (a) Soon after the close
Page 87 and 88: SECTION 10 (2) There are two forms
Page 89 and 90: SECTION 10 (4) The undisposed balan
Page 91 and 92: SECTION 10 to the appropriate autho
Page 93 and 94: SECTION 11 credit is afforded by th
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Page 97 and 98: SECTION 12 purposes only, copies of
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Page 101 and 102: SECTION 13 work, estimated cost put
Page 103 and 104: SECTION 13 (4) Drawing and design b
Page 105 and 106: SECTION 14 SECTION 14 AWARD OF WORK
Page 107 and 108: SECTION 15 SECTION 15 PREPARATION O
Page 109 and 110: SECTION 15 15.2.2 Tenders for works
Page 111 and 112: SECTION 15 (6) Running payment for
Page 113 and 114: SECTION 15 Envelope-1 of all tender
Page 115 and 116: SECTION 15 Annexure Register of NIT
Page 117 and 118: SECTION 16 (5) In case number of an
Page 119 and 120: SECTION 16 Note: (a) However for sp
Page 121 and 122: SECTION 16 16.8 Tenders for Special
Page 123 and 124: SECTION 16 16.11.3.5 Non performanc
Page 125 and 126: SECTION 16 (42) Stainless steel Wat
Page 127 and 128: SECTION 16 (39) Repair and Maintana
Page 129 and 130: SECTION 16 Annexure IV (Reference p
Page 131 and 132: SECTION 17 17.4 Duty of Head Clerk
Page 133 and 134: SECTION 18 18.2.3 Tendering limit w
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SECTION 19 SECTION 19 EARNEST MONEY
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SECTION 19 to any other right or re
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SECTION 20 20.1.3 Procedure for dea
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SECTION 20 the work is large and th
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SECTION 20 20.4.3.1 Justification o
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SECTION 20 are required in the case
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SECTION 20 Annexure-I Sample letter
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SECTION 20A SECTION 20A (New Sectio
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SECTION 20A 3. The list of document
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SECTION 20A (c) Website address www
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SECTION 20A 4. Procedure for dealin
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SECTION 20A 16. Contractor must ens
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SECTION 20A To become eligible for
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SECTION 20A 13. The competent autho
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SECTION 20A Annexure - 20A.13.1 (Ne
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SECTION 20A Annexure-20A.13.2 (New
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SECTION 20A 20A.14 Guidelines/clari
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SECTION 20A 11. The specimen Press
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SECTION 20A As per existing provisi
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SECTION 20A 27 Whether cost of bid
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SECTION 21 21.3 Forms of Security D
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SECTION 21 (vii) Cheques/drafts iss
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SECTION 21 Annexure Form of Perform
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SECTION 22 (3) There is no need to
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SECTION 23 (ii) However, the Sub-Di
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SECTION 23 (2) The authority compet
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SECTION 24 SECTION 24 EXTRA SUBSTIT
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SECTION 24 24.5 Rates for extra ite
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SECTION 25 25.2 Maintenance of Insp
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SECTION 26 SECTION 26 ISSUE OF MATE
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SECTION 26 the rate quoted for that
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SECTION 26 (3) Maintenance of accou
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SECTION 27 SECTION 27 MATERIALS ARR
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SECTION 27 (7) The contractor shall
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SECTION 28 (ii) In case where T&P i
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SECTION 29 such extension of time i
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SECTION 29 Annexure Proforma For Hi
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SECTION 30 30.1.2 Objections raised
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SECTION 30 (4) Completion certifica
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SECTION 31 of the competent authori
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SECTION 31 To Sir, ................
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SECTION 32 (e) When an advance paym
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SECTION 32 32.6.3 Insurance of equi
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SECTION 33 33.1.2 Recovery of compe
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SECTION 33 33.5.4 Finality of decis
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SECTION 33 get measured and accepte
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SECTION 33 33.10 Clause 10(CC) of F
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SECTION 33 unskilled male mazdoor
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SECTION 33 [Form no. CPWD 9, 10, 11
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SECTION 33 33.15.2 Validity of reco
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SECTION 34 (5) Normally, working ho
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SECTION 35 SECTION 35 ARBITRATION A
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SECTION 35 (2) If the work has been
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SECTION 35 (4) All the documentary
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SECTION 35 35.15 Acceptance/Challen
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SECTION 35 the date on which his ap
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SECTION 35 (5) In all court cases c
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SECTION 35 (8) Before a dispute is
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SECTION 35 Annexure - II Specimen f
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SECTION 35 Annexure - IV Quarterly
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SECTION 36 (7) In case certain mate
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SECTION 37 the reasonableness of ra
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SECTION 37 (2) The indenting office
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SECTION 37 37.15 Advance Payments O
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SECTION 38 (iii) The amount of adva
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SECTION 39 (4) In the case of both
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SECTION 40 (3) Specimen draft condi
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SECTION 40 Annexure Draft specimen
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SECTION 42 SECTION 42 SAFE CUSTODY
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SECTION 43 (6) The authorisation le
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SECTION 44 SECTION 44 DISPOSAL OF S
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SECTION 45 SECTION 45 LOSSES ON STO
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SECTION 46 SECTION 46 STOCK TAKING
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SECTION 47 47.2.6 Appropriation Bil
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SECTION 47 47 47.3.2. Other Heads (
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SECTION 47 47.4.8 New construction
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SECTION 47 47 (3) For “Minor Work
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SECTION 47 47 Annexure - I [Referen
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SECTION 48 SECTION 48 SAVINGS, EXCE
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SECTION 48 (3) The transfer or re-a
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SECTION 49 SECTION 49 DISTRIBUTION
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SECTION 50 SECTION 50 RECONCILIATIO
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SECTION 51 SECTION 51 REGULARISATIO
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SECTION 52 (2) The inspection repor
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SECTION 52 Annexure - III List of d
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SECTION 53 (ii) All Samples of mate
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SECTION 53 (f) Door/window fittings
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SECTION 53 (ii) Construction works
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SECTION 53 53.13 Calendar of return
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SECTION 53 (4) Further, action on s
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SECTION 53 12. Constant temperature
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SECTION 53 Annexure -III Proforma F
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SECTION 53 5. Whether structural dr
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SECTION 53 PART — E CHECK LIST FO
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SECTION 53 5.2 Testing 5.2.1 Are al
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SECTION 53 Annexure - VI Quarterly
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SECTION 53 4.0 Process control aspe
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SECTION 53 1. Civil Work Annexure -
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SECTION 53 3. Horticulture Works It
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SECTION 54 (c) He will arrange for
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SECTION 54 (3) The Accountant Gener
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SECTION 54 (iii) The Register shoul
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SECTION 54 detail by the Internal A
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SECTION 54 Note 3: The list of paym
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SECTION 55 CHAPTER VIII SECTION 55
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SECTION 55 (4) In so far as the Cen
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SECTION 55 (g) As regards the Actio
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APPENDIX 1 Sl No. Nature of Power D
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APPENDIX 1 9 Accord of sanction to
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APPENDIX 1 SE/DOH (i) Under his own
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APPENDIX 1 SE/DOH Where sanctioned
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APPENDIX 1 23 (a) To accept highest
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APPENDIX 1 29 Powers to modify cont
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APPENDIX 1 36 (a) Local purchase of
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APPENDIX 2 APPENDIX - 2 [Reference
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APPENDIX 2 Part II - Materials 19.
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APPENDIX 2 (d) Do the invert levels
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APPENDIX 2 22. Tools and Plants Sl.
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APPENDIX 2 roads with a width of
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APPENDIX 3 To APPENDIX - 3 [Referen
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APPENDIX 4 APPENDIX - 4 [Reference
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APPENDIX 4 S. Status of incumbent N
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APPENDIX 4 S. No 1. Visitors room 2
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APPENDIX 4 ANNEXURE - B 3 OF PROFOR
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APPENDIX 4 PROFORMA 3-A OF APPENDIX
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APPENDIX 4 7. Information about the
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APPENDIX 4 7. Any other information
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APPENDIX 4 PROFORMA 3-E OF APPENDIX
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APPENDIX 5 4. In case of type I, II
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APPENDIX 7 Name of Work…………
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APPENDIX 9 375 CPWD-4 ABSTRACT OF O
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APPENDIX 11 APPENDIX - 11 (Referenc
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APPENDIX 17 APPENDIX - 17 [Referenc
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APPENDIX 18 5. Requirement of techn
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APPENDIX 19B APPENDIX - 19B (Refere
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APPENDIX 20 APPENDIX - 20 (MODIFIED
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APPENDIX 20 ANNEXURE-I OF APPENDIX
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APPENDIX 20 3. Bid documents consis
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APPENDIX 20 4.0 Final decision maki
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APPENDIX 20 9.0 Financial informati
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APPENDIX 20 FORM ‘A’ FINANCIAL
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APPENDIX 20 FORM ‘E’ PERFORMANC
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APPENDIX 20 S.No. Name of equipment
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APPENDIX 22 APPENDIX - 22 [Referenc
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APPENDIX 24 (x) Status of services
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APPENDIX 28 APPENDIX-28 [Reference
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APPENDIX 29 APPLICATION FOR EXTENSI
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APPENDIX 30A To APPENDIX - 30A (Ref
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APPENDIX 31A To APPENDIX - 31A (Ref
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APPENDIX 32 To ....................
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APPENDIX 34 APPENDIX- 34 (Reference
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APPENDIX 37 4. Bid amount (a) At th
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APPENDIX 39 DEMAND No.…………
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APPENDIX 41 APPENDIX -41 (Reference
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APPENDIX 43 APPENDIX - 43 FORM GFR7
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APPENDIX 46 44. Register of Contrac
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