CONTENTS - Central Public Works Department

34 SECTION 5
aggregate, proper grading of coarse aggregate in relation to the grade of cement used, and an
appropriate water-cement ratio depending on the temperature at which the concrete is laid, laying
and curing, to obtain the designed or desired strength of concrete.
(3) Paras 53.4 and 53.17 of this Manual may also be seen in this regard.
5.3 Deviations from architectural drawings
Any change from the provisions in the drawings issued by the Senior Architect that becomes necessary
during the execution of the work due to any practical difficulty, shall be brought to the notice of the Technical
Sanctioning authority and Senior Architect, and their approval obtained.
5.4 Critical situations
5.4.1 Situations for calling spot quotations – competent authority
(1) Wherever a work is to be taken up, or a material is to be procured under critical situations, such as
in the case of a break-down of an essential service, or works which brooks no delay, spot quotations
may be collected from reputed and established agencies dealing with the work or supply of material,
and the work awarded or supply order placed immediately.
(2) In case of a situation where there is a shortage of a critical material that is required to be arranged
departmentally for the execution of a work, and its rate is not stable, and there is a wide day-to-day
fluctuation in its rate in the market, spot quotations may be collected from reputed and established
agencies dealing with the material, and supply order may be placed immediately for such quantities
of material that are immediately required, and as are available with the agency. Spot quotations
should be collected by EE or AE only
(3) Prior approval of such authority should be obtained, in oral if not in writing, before awarding the
work or placing the supply order. Reference thereof should be mentioned while forwarding the
case for obtaining the written approval of this authority, and the same should be sought at the
earliest possible opportunity but not later than 10 days.
5.5 Progress reports – submission by the contractor
(1) Apart from the progress reports which are being compiled and submitted to higher authorities from
various levels in the department, there should be a stipulation in the contract for large value works,
say, Rs.15 crores and above, or as may be decided by the NIT approving authority, for the contractor
to submit monthly progress report of the work in a computerised form. The progress report shall
contain the following, apart from whatever else may be required as specified:
(i) Project information, giving the broad features of the contract.
(ii) Introduction, giving a brief scope of the work under the contract, and the broad structural or
other details.
(iii) Construction schedule of the various components of the work through a bar chart for the next
three quarters (or as may be specified), showing the milestones, targeted tasks and upto
date progress.
(iv) Progress chart of the various components of the work that are planned and achieved, for the
month as well as cumulative upto the month, with reasons for deviations, if any, in a tabular
format.
(v) Plant and machinery statement, indicating those deployed in the work, and their working
status.
(vi) Man-power statement, indicating individually the names of all the staff deployed in the work,
along with their designations.
(vii) Financial statement, indicating the broad details of all the running account payments received
upto date, such as gross value of work done, advances taken, recoveries effected, amounts
withheld, net payments, details of cheque payments received, etc.