CONTENTS - Central Public Works Department

APPENDIX 37
4. Bid amount
(a) At the fall of hammer the highest bidder will be required to deposit in cash bid amount @ 25% of his
bid money. Balance of the sale value shall be paid by the buyer to the Executive Engineer or his
accredited representative after the acceptance of the bid within the time limits mentioned below:
(i) In case bids which do not exceed Rs. 10000/-, within 24 hours of the receipt of notice of the
acceptance of the bid.
(ii) In case of bids which exceed Rs.10000/-, within three days of receipt of notice of the acceptance
of the bid.
(b) The supervising Officer shall have the discretion to demand more than 25% of the bid money upto
full amount of the bid, if considered necessary by him.
(c) In case of bidder’s failure to deposit the full bid money in time, the earnest money deposited by the
bidder shall stand forfeited, the materials shall be re-auctioned. The name of defaulting bidders
shall be intimated to Chief Engineer’s office for circulation to other Divisions, so that such bidders
are debarred from bidding in future.
5. Acceptance of bid
(a) The acceptance of the bid by the competent authority must be conveyed in writing (Registered
AD) to the bidder as far as possible within five days from the date of auction. In case, the bid is to
be accepted by Superintending Engineer, it shall be conveyed within ten days.
(b) It is not incumbent on officers of CPWD to out-right accept the highest bid, which can be rejected
without assigning any reason to the bidder concerned, but he must record in writing his reasons
for not accepting the same.
6. Removal of auctioned materials
(a) As far as possible, auctioned materials must be removed by the bidder within 3 days from the date
of acceptance of bid. However, the materials will be allowed to be removed only after payment of
bid money, which will be accepted in cash or amount deposited by the bidder in branch of RBI/SBI
and challan made over to CPWD. No cheques will be accepted under any circumstance.
(b) As soon as the full amount of the bid money is made good by the prospective buyer, he would
acquire his lien on the auctioned stores etc. and it will be his duty/responsibility to any damage
done by way of pilferage, fire, or any other unforeseen calamity, and no claim on this account shall
be entertained.
(c) The bidder will leave storage place of the material quite clean.
(d) The materials will be removed from site in presence of the bidder himself or agent duly authorised
by him in writing in this behalf.
(e) If the bidder does not vacate the site within three days, EE may confiscate the balance materials
lying at the site. (such Provisions may be kept in Auction Documents)
7. Records of bids
(a) The officer who supervised the conduct of auction, will maintain in his own handwriting, a complete
record of all the bids offered by different bidders.
(b) The scroll of bids will indicate the full description of the materials, reserve price, site, date and time
of auction and will be signed by the Supervising Officer and at least two witnesses at the conclusion
of the auction.
(c) The bid sheet in triplicate should be signed simultaneously by the purchaser and the Supervising
Officer.
(d) The Supervising Officer should send an immediate report about the auction to the next higher
authority.
8. Power to accept the bid
Bids should be accepted by the Executive Engineer concerned. In case of bids below the reserve
price, the bids will be accepted by the next higher authority.
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