CONTENTS - Central Public Works Department

426 APPENDIX 37
APPENDIX - 37
(Reference para 44.3)
Rules for conducting departmental auction
The following rules shall be observed by the departmental officers while conducting departmental
auction for disposal of surplus stores and unserviceable materials:
1. Publicity
(a) Wide publicity shall be given in all cases of auction of unserviceable materials and surplus
stores. The notice should be displayed in the CPWD web site irrespective of the value of stores
(Reserve Price) to be auctioned. In cases of auction of stores valued at Rs.25,000/- or more
(Reserve Price) publicity should invariably be given in the local English and vernacular Press.
In the important cases, auction notices should be published at least seven days ahead of the
scheduled date of auction.
(b) For all cases of auction, registered notices shall be given to be local Registered Kabari Associations.
These should be sent at least seven days in advance of the date of auction. In addition, the notice
of auction may be endorsed to certain individuals, at the discretion of Executive Engineer, if it is
felt by him that it would be in the interest of the Government to do so.
(c) Auction notices should invariably be endorsed to Sub-Divisions under the Divisions concerned
and local Divisions for prominent display on the Notice Boards and also pasted on the Notice
Board of the Division concerned as well as at the prominent place at the site of auction. In case
auction is proposed to be conducted at stations other than Divisional Headquarters, notice for
auction shall be sent to all Sub-Divisions as well as Offices of the State Departments for display
on Notice Board. Record of notices sent to the Associations, individuals and offices, shall be
properly maintained. Record of the dates on which they are pasted on the Notice Board of the
Division etc. and the days they remain on the Notice board will also be kept. It will be the
personal responsibility of the Head Clerk to watch that they remain on the Notice Boards till the
date of auction.
(d) Auction Notice should clearly indicate the particulars such as value of materials proposed to be
disposed off by auction, conditions of auction, earnest money to be deposited and the time and
date fixed for auction. It is also necessary to draw a set of detailed additional conditions depending
on the materials proposed to be disposed off and also the locality in which the same is stored so
that bidders may not prefer any claim due to misunderstanding or incorrect wordings provided in
the contract documents.
2. Inspection
The materials to be auctioned should be properly stored and clearly stacked to enable proper
inspection by the prospective bidders.
3. Supervision
Auctions shall be conducted in the presence of the Assistant Engineer-in-charge. The Junior
Engineer under whose supervision the materials have remained under custody will render all
possible help to the Assistant Engineer in discharging his duties and he will attend the auction.
In case of auctions of stores the reserve price of which is more than Rs.1,00,000/- the auction
will be supervised by the Executive Engineer concerned. In the case of auctions held at a
place outside the Sub-Divisional Head Quarter, the auction may be attended and final bids
recorded by the Junior Engineer, provided the book value of the materials auctioned is not
more than Rs.2500/-.