CONTENTS - Central Public Works Department

292 SECTION 53
(5) Where some observation paras have been brought to the notice of the Superintending Engineer/
Chief Engineer, they should send their comments/replies after personal inspection in case the
work is located at the same station/headquarter. For outside works, the Superintending Engineer/
Chief Engineer can take the assistance of the Assistant Engineer(QA)/Superintending Engineer
(P&A) in order to ensure that the replies are sent within 4 weeks from the date of receipt of the
Inspection Reports/letters from the Superintending Engineer (QA)/Chief Engineer (CSQ).
(6) Notwithstanding the above, serious irregularities/defaults, over-payments, shortages, frauds like
wrong certification, or wrong report of rectification of defects etc. may be referred to the Chief
Engineer (Vig/CVO) immediately by the Chief Engineer (CSQ).
53.15 Action in Divisions on the Inspection Report of Core Wing/Regional QA unit
Proper attention by the field units to the concept of Quality Assurance as dealt in para 53.1 above and
a continuous check over process control should as a matter of fact give no opportunity to the Core Wing
to bring out any shortcoming in quality related aspects of the work. Following action shall be taken by the
Executive Engineer on receipt of the Inspection Report from the Core Wing/Regional QA unit:
(i) It should be immediately brought to the notice of the Assistant Engineer and the Junior Engineer in
charge of the work.
(ii) The following further action should be taken:
(a) The various observations involving the contractor’s work or any other obligation of the contractor
shall be brought to the notice of the contractor through the Site Order Book.
(b) The work should be checked up for defects similar to the ones observed at other locations,
and all such findings also brought to the notice of the contractor suitably as above. It should be
ensured that similar defects do not recur in further work.
(c) Wherever the defects are rectifiable, action should be taken for their rectification, simultaneously
ensuring that such works are not placed in a position beyond rectification. No further work
shall be done at that location till the defects are rectified. Also to investigate why such defects
were not arrested by process control quality assurance set-up in the Divisional Office in the
first instance.
(d) For items of observations not involving the contractor’s work/obligations, the Executive Engineer
shall ensure that due action is taken in time.
(e) Wherever any para is referred to the Superintending Engineer/Chief Engineer, the Executive
Engineer should send an action taken report to the Superintending Engineer on priority.
(f) The Executive Engineer concerned shall take action on the observations, and send compliance
report on rectification of defects/deficiencies to the QA Unit within a period of 4 weeks from the
date of receipt of the Inspection Report.
(iii) There should be concerted efforts on the part of the field units as well as the QA cell to comply with
the observations of the QA cell, and finally settle all the paras during the progress of the work itself
so that the bill for the work is finalised in time. Such observations should not be allowed to linger on
indefinitely.
53.16 Action in Circle Office on Inspection Reports of QA units
Following action shall be taken by the Superintending Engineer on receipt of the Inspection Report
from the Core Wing/Regional QA unit:
(1) To analyze the reason for occurrence of the reported defects/shortcomings as to how the QA setup
in Divisional and Circle levels failed to arrest them in the first instance, and taking action including
seeking explanation from the concerned field officers.
(2) Watching the compliance of the observations by the Executive Engineer and his Assistant
Engineers/Junior Engineers, and to ensure that replies to the Inspection Reports of the Core Wing
are sent expeditiously.
(3) On paras referred to the Superintending Engineer/Chief Engineer by the QA Wing, they shall not
endorse the reply of the Executive Engineer as it is. They shall duly satisfy themselves about the
same before sending their comments/reply to the QA unit.