CONTENTS - Central Public Works Department

SECTION 53
53.13 Calendar of returns
(1) To enable the functioning of Core Wing as well as the Quality Assurance teams at the Circle level,
the information as detailed below is to be furnished by the Divisions and the Circles:
(a) To be submitted by the Divisions to the Circle office
(i) Quarterly statement of works in progress in respect of all works under the tender acceptance
power of Chief Engineer and above level officers, as on 31st March, 30th June, 30th
September, and 31st December every year as per proforma at Annexure VI.
(ii) Quarterly statement of works under the tender acceptance power of Superintending
Engineer as per proforma at Annexure VI.
(b) To be submitted by Circle Office to the Core Wing/Regional QA Unit Quarterly statement
showing the progress of original works under the tender acceptance power of Chief Engineer
and above level officers, as on 31st March, 30th June, 30th September and 31st December,
every year as per proforma at Annexure VI.
53.14 Issue of Inspection Reports by Core Wing/Regional TLCQA units and follow-up action
(1) During the inspection, the QA unit will prepare the necessary observations based on the proforma
as Annexure VlI.
(2) The emphasis of QA inspection should be more on enforcing the required quality of work rather
than on fault finding. The QA cell should also consider itself to be a part of the team with the field
units to achieve the quality, and at the same time retain its independent status to ensure the
required quality standards in the work. The QA inspections should, therefore, focus on ways and
means to give the desired results in terms of quality of work. The report shall be prepared carefully,
avoiding tendency to report shortcomings of minor/ routine nature possibly covered by the QA unit
of the Circle Office. Defects/deficiency in the Quality Assurance system at the field unit level,
lapses in the implementation of the Quality Assurance Plan should be indicated for corrective
action. The inspection report should consequently be broadly in two parts-the first, being corrective
in nature, and the second, mandatory.
(i) The first part should be on the shortcomings that are noticed, with necessary directions, and
where necessary with necessary ways/methods, to rectify them. The field units should
immediately act upon them, and report compliance to the QA cell.
(ii) The sec6nd part should cover serious shortcomings that affect the structural safety or life of
the structure or installation. These may be due to oversight, carelessness, inadvertent
miscalculation, or deliberate action of a functionary or functionaries in the field formation. Such
observations shall require immediate remedial measures that could include rejection of the
item of work or supply and re-doing the same, or reduction in payment, or in additional safety/
corrective measures. The inspection report should indicate the action to be taken by the field
units. Where such shortcomings are due to, or are suspected to be due to deliberate and/or
malafide motives, the QA cell shall refer the case to the Chief Engineer for action to be taken
against the erring officer(s) and/or official(s).
(iii) While mentioning the shortcomings noticed under 2(i) and 2(ii) above, corrective steps/
methodology to be taken up against each observation is to be indicated in the inspection
report. EE/SE/CE may give their opinion on such corrective steps as suggested which
should be considered by QA unit and final decision to be conveyed to field units with
minimum delay. (Added vide OM /MAN/233)
(3) After finalization of the report, the Executive Engineer (QA) shall sign and send the report to the
concerned Executive Engineer, simultaneously enclosing copies to the concerned Chief Engineer
and the Superintending Engineer. A copy of the report will also be endorsed to the Additional
Director General of Region by the Regional TLCQA unit, and to the Chief Engineer (CSQ) by the
Core Wing.
(4) Any point considered serious enough to be brought to the specific notice of the concerned
Superintending Engineer/Chief Engineer will be intimated by the Superintending Engineer (QA) of
the Region/Chief Engineer (CSQ) through a separate letter by name in addition to the normal report.
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