CONTENTS - Central Public Works Department

SECTION 46
SECTION 46
STOCK TAKING
46.1 Physical verification of stores
(1) The Executive Engineers are to have stock taken through out their Divisions at least once a year.
It is not necessary that all the stocks of a Division or even of a Sub-Division should be checked
and counted at the same time, but the date on which articles are taken stock of should be entered
in the stores returns. The stores should be counted by an officer not below the rank of Assistant
Engineer, who is not the custodian, the ledger keeper or the accountant of the stores.
(2) Physical verification should be made in the presence of the authority responsible for the custody
of the stores or of a person deputed by him. If such an authority fails to be present during physical
checking of stores or fails to depute a person, the verification should be carried out in the presence
of another officer who is not in-charge of the stores.
(3) The results of verification of stock should be reported to the Divisional Officer for orders, but as
soon as a discrepancy is noticed, the book balance must be set right by the verifying officer,
treating surplus as a receipt and a deficit as an issue, with a suitable remark.
(4) The shortages and damages, as well as unserviceable stores, should be reported immediately to
the authority competent to write-off the loss.
(5) The verification of road metal and materials charged direct to works will also be done in the manner
prescribed above.
46.2 Physical verification of MAS account and dismantled materials account
Apart from the stock, dismantled materials stores and materials at site account are also to be checked
in the same manner every year and certificates recorded in the registers.
46.3 Physical verification of T&P
In case of Tools and Plants, the stocktaking should be done every 6 months ending 31st March and
30th September in the same manner as stated above, and certificates of physical verification recorded
thereon.
46.4 Report on physical verification
The report about the required stocktaking and physical verification and certification thereof should be
reported immediately to the Superintending Engineer.
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