CONTENTS - Central Public Works Department

SECTION 44
SECTION 44
DISPOSAL OF SURPLUS STORES
44.1 Excessive stocking of stores
(1) The Divisional Officers should not store for long the materials which are likely to deteriorate
within a short time. Some of the materials which are likely to deteriorate within a short time are
mentioned below:
(i) Cement
(ii) Timber and plywood
(iii) Tars and bitumen
(iv) Paints
(v) Distempers
(vi) Oils
(vii) Spirit
(viii) Caustic soda
(ix) Bleaching powder
(x) Disinfectants
(2) If such materials are indented for or ordered, these should be used on work as early as possible,
and surplus quantity, if any, may be disposed off under the orders of the competent authority as
per powers delegated in Appendix-I.
44.2 Transfer to other Divisions/Departments
All articles of stock (excluding tools and plants) that are not likely to be required during the following 12
months, should be reported to the Divisional Officer, who will, if necessary, take the Superintending
Engineer’s order as to their disposal. Since the materials which are surplus are liable to deterioration if
kept unnecessarily, and also involve an avoidable expense on chowkidars, etc. and locking up of capital,
it is therefore essential that such materials should be disposed off either by sale or transfer to other
Divisions/Departments where these are required.
44.3 Disposal of surplus stores
(1) The Superintending Engineers in CPWD have full powers to issue orders regarding the manner in
which particular stores which have already been declared surplus or unserviceable by the
competent authority are to be disposed off. This disposal can be either by public auction or through
sealed quotations. The question as to who should supervise or conduct the auction will be decided
by the Superintending Engineer.
(2) The commission, which should ordinarily not exceed 5%, may be allowed to the auctioneer, not
being departmental officer, but no commission can be allowed on private sales. In all such cases
recovery should be effected in cash in advance.
(3) No public stores should be sold otherwise than by public auction, without the permission of the
Superintending Engineer.
(4) Rules for departmental auction of surplus and unserviceable stores are contained in Appendix 37.
(5) When stores are sold by auction, a responsible officer not below the rank of Assistant
Engineer should attend and record the final bids in order to enable the sale account rendered
by the auctioneer to be checked. The proforma in which this record is to be maintained is
given at Appendix 38.
255