CONTENTS - Central Public Works Department

SECTION 43
(6) The authorisation letter with identity cards, duly signed and attested, should be sent through the authorised
Junior Engineer of the Division in a closed cover in the name of the Executive Engineer, Central Stores
Division so that there may be no change or tampering with the original identity card, etc.
(7) The indent shall be presented at the Central Stores within 15 days of the Executive Engineer
signing the same.
(8) The Executive Engineer shall have the option to send advance payment for every indent or a lump
sum advance for 2-3 months.
43.2.2 Action on the indents in the Central Stores
(1) The Assistant Engineer (Indents) in the Central Stores Division, New Delhi exercises the following
checks before giving issue order on the indents:
(a) Signatures of the Executive Engineer and Assistant Engineer are tallied with their specimen
signatures available in the Central Stores Division.
(b) Signatures of the contractor’s authorised agent or the Junior Engineer in-charge of the work,
duly attested by the Assistant Engineer on both sides of the indent, are verified.
(c) Attested photographs of the contractor or his authorised agent who is authorised to sign the
indents, exist in the Central Stores Division and it is seen that materials are issued only to
such persons whose photographs exist in the Central Stores Division.
(2) The Assistant Engineer (Indents) then prepares list of all the indents received and duly passed for
issue of materials during the course of the day for each Stores Section separately and forwards
the same to the respective Junior Engineers of the different stores for issuing the materials.
(3) At the stores depot, when the indents are presented by the Junior Engineer or contractor or his
authorised agent, the Junior Engineer in-charge of stores verifies that:
(i) A particular indent is shown in the list received from the Assistant Engineer (Indents) and that
the particulars mentioned in the indent tally with those in the list.
(ii) The indent shall lapse if the materials are not taken delivery within week of the order of the
Assistant Engineer (Indent).
(iii) The signatures of the Assistant Engineer (Indent) on the issue order tally with his specimen
signatures in the records of the Junior Engineer.
(4) The Junior Engineer in-charge of stores should put his signature on both sides of the indent in
token of having issued the materials, and on this authority the gate-pass is prepared in triplicate.
The gate passes are signed by the Junior Engineer in-charge of the stores after the delivery of the
materials is taken. The gate pass in triplicate is handed over to the contractor or his authorised
agent, who makes over the original copy to the Junior Engineer (Security) on duty, and the other
two copies to the Junior Engineer in charge of the work at the site of the work along with materials.
43.2.3 Action on receipt of materials at site
The Junior Engineer in-charge of the work signs the gate pass in token of having received the materials
correctly, retains the duplicate copy for his record, and returns the triplicate through the carting agent to the
Junior Engineer (Security) to enable him to watch that the material issued has been correctly received at
destination. The Junior Engineer should sign and write his full name and put his stamp. In case of his absence,
the gate pass may be receipted by his authorised representative, i.e. the Work Assistant, who will receive the
material, sign and write his full name on the triplicate copy, of the gate pass on behalf of the Junior Engineer.
43.2.4 Action in Central Stores on the gate pass copy to be returned after delivery of materials
(1) If the gate pass is not received back in 2 days, the indenting Executive Engineer should be informed
by the Central Stores. For outstations, suitable time shall be fixed as per actual situation.
(2) The signature of the Junior Engineer in-charge of the work at the site of work (or his Work Assistant
representing him) on the gate pass should be checked at the end of the day with his specimen
signatures, and any doubtful case should be reported to the Executive Engineer, Central Stores
Division immediately.
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