CONTENTS - Central Public Works Department

250 SECTION 41
SECTION 41
RECEIPT OF STORES
41.1 All the materials that are received should be examined, counted or measured when delivery is
taken. The record of the detailed count/weighment or measurement should be kept in the Goods Receipt
Sheets (Form no. CPWA 8-A) and the total number of quantity should be simultaneously entered in the
Bin Card (Form no. CPWA 8) where maintained.
41.2 In the case of Tools and Plant, the items should be brought on Form no. CPWA 13 with complete
details. For items of Plant and Machinery, detailed History Sheets in prescribed form should be completed
forthwith and recorded carefully especially items like AC plant, substation equipment, DG Sets, Lifts and
pumpset etc.
41.3 Coupon Books (duly numbered) will be obtained from the authorised petrol pump dealer and kept in
safe custody. Whenever petrol/diesel etc. is required to be drawn, the Junior Engineer/Assistant Engineer/
Executive Engineer, who has been authorised to fill the coupon, will fill the same in triplicate. Two copies
of the coupon will be given to the petrol pump dealer, who after issuing the material will return one copy to
the paying authority along with the bill.
41.4 All stores of sundry nature, particularly sanitary fittings, electrical fittings, and spares etc., should be
allotted an alphabetical and numerical number according to the standards and sizes available, and the
same should be indicated accordingly in the registers and on racks where these are kept. Similarly stocks
of pipes and steel of different kinds and sizes should also be allotted a distinguishing alphabetical and
numerical number to facilitate maintenance of accounts.