CONTENTS - Central Public Works Department

SECTION 37
the reasonableness of rate, quality and specifications and identify the appropriate supplier. Before
recommending placement of the purchase order, the members of the committee will jointly record
a certificate as under:-
“Certified that we ……., members of the purchase committee are jointly and individually satisfied
that the goods/materials recommended for purchase are of the requisite specification and quality,
priced at the prevailing market rate and the supplier recommended is reliable and competent to
supply the goods in question.”
However to avoid wastage of time in constituting committee on each occasion, Chief Engineer
may constitute a standing committee of 3 officers by designation for each office i.e. Division/
Circle/Zone. (Modified as per OM/MAN/208)
(4) Purchase of materials costing more than Rs. one lakh shall be made as under:-
(a) The items which are borne on DGS&D rate contract and the rate contract is valid at time of
making purchase, and the total cost of such items being more than Rs. one lakh shall be
purchased at such rate contracts either through DGS&D or from the firm directly at rate
contracts.
(b) Items for which no valid rate contract exists shall be purchased from open market through call
of tenders/quotations.
(c) Above procedure at (a) & (b) can be deviated in the interest of work by the Chief Engineer with
recorded reasons.
(5) Quotations or tender should be invited preferably from manufacturers directly. In case manufactures
are unwilling to supply the materials, quotations/tenders can be invited from authorized dealers.
(6) While inviting Quotations/tenders, proper publicity should be given as laid down under Section 17
of this Manual with the only change that the publicity in press shall be given for the supply having
estimated cost more than Rs. 2 lakh. Provision of Earnest money/Performance guarantee may
be decided by the Notice approving authority.
37.4 Delegation of Powers for purchase of materials
Powers delegated to various officers for making purchases of materials through DGS&D or through
open market shall be as laid down in Appendix – 1. However purchase of liveries, soaps, dusters and
shoes etc. given to workers be excluded from annual financial limt of local purchase as laid under para 35
of Appendix– I. (Added vide OM/MAN/216)
Financial powers to approve supply order to purchase materials from open market through quotations
or tenders or through DGS&D rate contract are same irrespective of method of procurement.
(Added vide OM/MAN/186A)
The Circular No. CE/Acctt./599 dated 23.6.86 had ceased to exist and no more in existence after
publication of CPWD works Manual 2007. (Added vide OM/MAN/180)
37.5 Realistic procurement
As it is not business like to purchase stores in driblets, periodical indents should be prepared and as
many articles as possible be obtained by means of such indents. At the same time, care should be taken
not to purchase stores much in advance of actual requirements, if such purchases are likely to prove
unprofitable to Government.
37.6 Purchase through DGS&D
The DGS&D is the Central Purchase Organisation of the Government of India and is required to
conclude rate contracts with the registered suppliers for goods and items of standard types which are
identified as common user items and are needed on recurring basis by various Central Government
Ministries or Departments. DGS&D furnishes and updates all the relevant details of rate contracts in its
website. The department shall follow these rate contracts to maximum extent possible.
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