CONTENTS - Central Public Works Department

236 SECTION 37
SECTION 37
PURCHASES OF STORES
37.1 Bulk purchases
Materials that are required for construction and maintenance by the Central PWD Divisions in Delhi
are generally stocked in the Central Stores. In Divisions located outside Delhi, the concerned Executive
Engineers are required to take necessary steps for arranging procurement of stores direct in accordance
with the procedures laid down in this Section.
37.2 Central stores
(1) In Delhi, the statements of annual requirements of Divisions are required to be scrutinized by the
concerned Executive Engineer so as to earmark distinctly the items to be procured through the
Central Stores Division and those to be procured direct. A copy of the statement showing the
materials and quantities required to be procured through the Central Stores Division is sent to that
Division by 1st of April, every year for arranging bulk purchase after consolidating requirements of
all Divisions located in Delhi.
(2) Some of the important building materials that are generally procured by the Central Stores Divisions
are as under:
(i) Cement
(ii) Steel reinforcement bars
(iii) C.I. pipes
(iv) G.I. pipes
(v) Sanitary wares and sanitary fittings
(vi) Water supply fittings
(vii) Door and window fittings
(viii) Glassware and sheets,
(ix) Rotomoulded polythelene tanks.
(3) The Executive Engineer, Central Stores Division arranges the bulk purchases through the DGS&D/
open market and then issues to the respective Divisions at Delhi against their requisitions.
(4) Such items that are not meant to be procured through the Central Stores Divisions should be listed
out separately, and the Executive Engineer of the Division concerned should draw out a program
for placing orders for the same against the DGS&D rate contracts. For materials that are not to be
purchased through the DGS&D, tenders/quotations should be invited after observing the procedure
laid down for local purchase.
(5) In places outside Delhi, the Executive Engineer concerned should himself take action as above
for the stores required for the works in his Division.
37.3 Procedure for Purchase of Materials.
(1) Purchases costing upto Rs. Two thousands can be made through Hand receipt/Imprest/Cash.
Such Purchase shall not count towards annual ceiling of powers of purchase of materials.
(2) Purchases of materials costing upto Rs. fifteen thousands on each occasion may be made without
inviting quotations or bids on the basis of a certificate to be recorded by the competent authority in
the following format.
“I, ...................am personally satisfied that these goods (materials) purchased are of the requisite
quality and specification and have been purchased from a reliable supplier at a reasonable price.”
(3) Purchase of goods/material costing above Rs. 15,000/- (Rupees Fifteen Thousand) only and up
to Rs. 1,00,000/- (Rupees One lakh) only on each occasion may be made on the recommendations
of a duly constituted Local Purchase Committee consisting of three members of an appropriate
level as decided by the Head of the Department. The committee will survey the market to ascertain