CONTENTS - Central Public Works Department

234 SECTION 36
CHAPTER IV
STORES
SECTION 36
ACQUISITION OF STORES
36.1 Classification of stores
(1) The stores of the Central PWD are divided into the following classes:
(i) Stores or general stores;
(ii) Tools and plant;
(iii) Road metal; and
(iv) Material charged direct to works.
(2) The Tools and Plant of a Division are further divided into following kinds:
(a) General or ordinary tools and plant, i.e. those required for the general use of the Division.
(b) Special tools and plant, i.e. those required for a specific work.
(3) The cost of the supply, repairs and carriage of articles of class (a) above is charged to the Minor
Head “Tools and Plant’’ under the Head “2059 Public Works’’, whereas similar charges of class
(b) are borne by the work concerned. In both cases, the cost is charged in the accounts against
sanctioned estimates in the same way as expenditure on works, though for the purpose of sanction,
it is treated as expenditure on Tools and Plant.
36.2 Reserved stock/stores
(1) Ordinarily, the materials should be purchased only for the works in progress and no reserve stock
should be kept, except with the specific sanction of and to a monetary limit to be prescribed by the
competent authority. Due consideration of the anticipated requirements of the stores according to
the nature and quantum of work to be executed in each Division during a year should be taken and
estimate prepared on the basis of these figures.
(2) In order to facilitate control over the purchases of stores for works in the Division, particularly
Maintenance Divisions, all estimates for a year should be sanctioned well in advance of
commencement of that year. A statement of materials required for the work in each Sub-Division
should be attached to each estimate. To facilitate consolidation, the materials should be grouped
in a pre-determined order in each statement. Before the commencement of the year, the requirements
of materials of all the works in a Sub-Division and the Division should be consolidated.
(3) The manufacture or collection of materials involving an outlay of Rs. 50,000 or upwards must, in all
cases, be covered by an estimate showing proposed outlay and the materials to be received.
(4) If the material is required for a work duly sanctioned, or for reserve stock within the sanctioned
limit for the Division, the estimate will require the approval of the Superintending Engineer before a
purchase exceeding Rs. 2 lakhs is made. In other cases, it would require the administrative approval,
expenditure sanction and technical sanction of the competent authority as done for an original
work.
(5) The Additional Directors General/Chief Engineers have full powers to sanction the limits of reserve
stock for various Divisions under their control. This power does not vest in any lower authority.
(6) When a reserve stock limit has been sanctioned, the Executive Engineer is authorised, subject to
the approval of a proper estimate thereof, to purchase or manufacture stock within the sanctioned
limit. It should be ensured that the materials are purchased strictly in accordance with the
requirements of the work and utilized to the best advantage of the Government. The purchase or
indenting in excess of the requirements should be avoided.