CONTENTS - Central Public Works Department

182 SECTION 28
SECTION 28
ISSUE OF TOOLS AND PLANT
28.1 Conditions for issue
(1) When Tools and Plant such as road rollers, concrete mixers, etc. are available for issue to the
contractor for bonafide use on a work of the Department, the Divisional Officer should invariably
stipulate a provision for the supply of such T & P articles both in the Notice Inviting Tender and in
the contract documents, specifying clearly the rates of recovery. Before making such a stipulation
the availability of the road rollers etc. should be ascertained from the Central Public Works
Department Divisions concerned. Advance intimation to the concerned Division should also be
given for arranging the road rollers, etc. at the proper time.
(2) If a project or work is sufficiently big, warranting the use of a number of road rollers, the Executive
Engineer (E) may consider opening a road roller shed and a workshop at or near the site of work,
well staffed and equipped, to avoid loss of time in transit and to ensure proper utilization of the
machinery.
(3) In exceptional cases where the T & P articles are hired out to the contractor without being provided
for in the agreement, the full economic rate, i.e. rate chargeable from non-government bodies
should be charged.
(4) Issue of the equipment(s) to private bodies should be made in very exceptional cases, and with
the approval of the competent authority.
(5) As a matter of principle only such Plant and Machinery should be issued to contractor, quasi Govt.
bodies, such as Municipalities or others, as can be spared without inconvenience to the department.
28.2 Calculation of hire charges
(1) The following procedure should be adopted in determining the hire and other charges when articles
of Tools and Plants are lent to local bodies, contractors or others:
The following types of charges may be recovered:
(i) Direct charges
(a) Running expenses: All the expenditure that is incurred in working the tools and plants or
machinery that would not be incurred if it were not being worked. In case the running
expenses or a part thereof are borne by the contractor the same may be deducted from the
hire charges.
(b) Maintenance charges:
Supervision charges.
Minor repairs.
Special Repairs.
Other miscellaneous charges.
(ii) Indirect Charges
(a) Depreciation charges: Value of the article as it decreases due to fair wear and tear. This is
calculated by assuming the life of the article and dividing the purchase cost by the number
of years.
(b) Interest.
(c) Departmental charges on running expenses.
(2) The hire charges of different types of machinery, and T & P are fixed from time to time taking into
account all the above principles in determining the rates thereof.
28.3 Recovery of hire charges
(1) The hire charges shall be recovered as below:
(i) In case where T&P is issued as per stipulation in the agreement
Only Direct charges mentioned above shall be recovered.