CONTENTS - Central Public Works Department

176 SECTION 26
particular date, receipt during the day, issue during the day and closing balance at the end
of the day (The entries for receipts and issues shall be updated immediately on physical
receipt and physical issue, and also at the end of the day).
(b) Procedure for indenting, receipt and issue of cement and steel
While issuing an indent for fresh cement/steel, the balance material available at the site
should be checked. The Assistant Engineer must record on the body of the indent, the
balance of such material available at the time and date of issue of the indent, which should
be taken into account by the Executive Engineer before signing the indent.
At the time of receipt of the materials, not only the date but also the time of receipt shall be
mentioned in the Cement Register as well as in the MAS Register. The entries should be
made separately for each truck, giving the gate pass number. The consignee should also
indicate the time/date of receipt of material on the gate pass that is returned to the Central
Stores through the transporter. Gate pass should be counter signed by the Assistant
Engineer for all quantities of cement received against indents of 10 tonnes and above.
The cement/steel and other materials received from Stores/Local purchase etc. on any
particular day, shall not be used in the work or transferred to any other work for 26 hours
from the time of receipt at site, for physical check and verification by the Assistant Engineer.
The cement already available in the store should be consumed first, before issue from the
new consignment. Similarly, new steel items should be stacked in countable shape to
facilitate physical check before these are used. The principle of first in and first out in
issuing cement bags should be strictly followed.
(c) Checking of steel consumption
For making comparison of the actual consumption of steel with the theoretical consumption,
each diameter of steel bars should be treated as an individual item issued departmentally
and check on theoretical consumption should be applied to each diameter.
Theoretical consumption statement for steel bars should be prepared along with every
running bill. Should there be any case of issue being less or just equal in any particular
diameter/section than the actual consumption, this should be properly investigated. If such
issue, diameter wise/section wise or in total, is very much higher than the consumption, it
should be generally ensured that the balance steel is available at site in good condition and
this should be certified by the Assistant Engineer. Any serious discrepancies that are
noticed should be reported to the Superintending Engineer.
(3) Similar precautions should be taken in the case of all other materials issued by the Department.
(4) Recovery from the contractor
The recovery from the contractor shall be regulated as per clause 42 of the agreement, and its
interpretation may also be referred to under section 33 of this Manual.
26.4 Issue rates and recovery of cost
(1) Issue rates of cement, steel or any other items in the contract should not be less than the market
rates of these commodities irrespective of the issue rates of the Central Stores.
(2) Recovery for materials issued
The recovery from a contractor on account of the cost of materials issued to him for use on a work
should ordinarily be made by deduction from the first bill authorizing an advance payment, or an on
account payment to him for the work. However, the recovery from the contractor on account of the
cost of materials issued to him for use on a work may be made gradually by the Divisional Officer
on the basis of the theoretical consumption plus wastage of the material used in the work as
measured up-to-date. For each bill, the field staff should certify that the balance material(s) is(are)
available in the contractor’s custody. In case of shortage, the cost of the same should be immediately
recovered from the contractor.