CONTENTS - Central Public Works Department

SECTION 23
(2) The authority competent to accept the tender will be the authority to order provisional closure of
the original contract and drawing up of the supplementary agreement.
(3) The bill in relation to the work already done by the contractor against the first or original agreement
should be provisionally finalized on the Final Bill Form (Yellow Paper) by adding the words
“Provisional Final” on the top as well as against the entry “Serial number of this bill” of the said Bill
Form. As per condition 2 (f) of the Supplementary Agreement, the final bill relating to the entire
work under the two agreements, i.e. original and supplementary agreements, shall be prepared
after completion of the entire work on the Final Bill Form (Yellow Paper).
23.7 Completion of Agreements
Adequate care should be taken to complete the agreement to be entered into between the contractor
and the Executive Engineer for and on behalf of the President of India.
(1) Constituents of an agreement
(a) A complete agreement would consist of:
(i) CPWD Form no. 6, i.e. notice inviting tenders (which is invariably issued by the Divisional
Officer irrespective of the fact whether he is competent to accept the tender or not),
(ii) Pamphlet CPWD Form 7 or 8 or any other form used for the contract,
(iii) Schedule of Quantities which indicates items of work, quantity, rates, unit, amount,
(iv) Letter of the contractor submitting the tender,
(v) Other letters of the contractor and the departmental officers that were exchanged before
the tender is accepted,
(vi) Letter of the Executive Engineer communicating acceptance of the tender, and
(vii) Letter of the Executive Engineer regarding commencement of the work (after submission
of the performance security/guarantee by the contractor).
(b) CPWD Safety Code, Model Rules for protection of health and sanitary arrangements for workers
employed by the CPWD or its contractors, Central PWD Contractors’ Labour Regulations,
Fair Wages clauses etc. should form part of the agreement.
(2) Signing of all correction slips by the contractor Instances have come to notice where there are a
number of correction slips which are required to be inserted at the time of drawing the agreement,
in some cases the contractors fail to sign one or more correction slips resulting in dispute and
disregarding claims of the Department. As such, special care is required to be taken to see that all
corrections, additions, alterations, or slips attached to the agreements are duly signed both by the
contractor and the Executive Engineer.
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