CONTENTS - Central Public Works Department

152 SECTION 20A
21 After downloading the bids and Comparative
Statement the documents are to be submitted to
competent authority for acceptance of bid. How to
ensure that no document is missing or replaced by
another document or documents are not tempered
since it does not bear any signature of contractor
or any other detail?
22 If contractor submits cost of bid document, EMD,
bid processing fee and other documents by post
and if something is missing in the envelop who will
be responsible for this?
23 The system fails to download the bids submitted
by the contractor.
24 In case the bidder withdraws his bid before opening
of the bid, what precaution is required to be taken
so that such bid is not included in the Comparative
Statement even by mistake?
25 In case the bidder is found ineligible after opening
of the bid, whether cost of bid document and
processing fee is to be refunded?
26 Whether cost of bid document and processing fee
is to be refunded in case of discrepancy is noticed
between the documents as uploaded and as
submitted physically by the contractor?
It is clarified that schedule of quantities of component of
all the disciplines shall be uploaded in a single spread
sheet of schedule of quantities.
However, a template in excel sheet with sub total cost of
each package separately as well as the grand total cost
of the bid have now been incorporated in the system.
All the users are requested to use latest version of
template available on e-Tender portal.
A change has been affected in the programme. Now at
the time of downloading of the bid submitted by the
contractor, name of work and name of contractor will
appear on every sheet to be printed.
In addition to this, page number on each sheet with total
number of sheets submitted by contractor also appears
on each page.
However, bid opening authority should put a seal on each
sheet of the schedule of quantity "downloaded by me
on ..............." and should sign on each sheet.
The cost of bid document, EMD, bid processing fee and
other documents submitted by the contractors may be
opened in presence of Accounts Officer, AE (P) or any
other AE and contractors present.
In addition to this, on each sheet page number and total
number of pages submitted by the contractor are be
marked such as 2/13 etc.
It is suggested that opening of document during rush hours
should be avoided. Opening time of bids may be kept
either early in the morning or late in the evening. It is not
necessary that bids are to be opened at 3.30 PM only.
Now a change has been made in the e-portal of ITI that in
case of bidder withdraws his bid, in addition to display of
"withdrawn the bid at dd:mm:yyyy" the option of
acceptance of his EMD is also disabled. This ensures
that such bid are not included in the Comparative
Statement.
No. The contractor should submit the bid only if it is
considered by him that he fulfils the eligibility criteria and
is in possession of all related documents. Despite being
ineligible and not in possession of related documents, if
he submits bid, he has no right to claim back the cost of
bid and bid processing fees. In such case the bid
submitted shall become invalid.
The cost of bid document and processing fee is not to be
refunded and in such case the bid submitted shall become
invalid.