CONTENTS - Central Public Works Department

SECTION 20A
20A.14 Guidelines/clarification on difficulties faced by various field units in inviting e-tenders.
(As per OM /MAN/224-B)
Sr. FAQ
No.
1. Whether bid document can be downloaded freely
without uploading proof of payment of fee to ITI
and cost of bid document?
2 Whether the bid submitted by the contractor can
be revised after submission?
3 Whether contractor can modify the rate of one or
more item after submission of bid or he has to
modify/revise the rate of each and every item of
the bid while submitting revised bid?
4 Who is responsible for uploading the bid document
on ITI website?
5 Is it mandatory to send the soft copy of the bid
document to respective regional mail ID of ITI.
6 Which class of digital signature the intending bidder
must have?
7 What system to be followed when bids are to be
invited under three stage system?
Clarification
147
Bid document as uploaded by the department can be
viewed and downloaded free of cost by anyone including
intending bidder.
After submission of the bid the contractor can re-submit
revised bid any number of times but before last time and
date of submission of bid as notified.
While submitting the revised bid, contractor can revise
rate of one or more item(s) any number of times (he need
not re-enter rate of all the items) but before last time and
date of submission of bid as notified.
Uploading of bid document on the ITI website is to be
done by the Executive Engineer only.
Under no circumstances document is to be got uploaded
through ITI. In case of any difficulty faced by him he can
seek clarification and take help from ITI.
It shall be the responsibility of Executive Engineer alone
to upload the bid document.
The copy of the bid document uploaded on the website
shall also be sent to ITI separately to respective regional
mail ID as mentioned under Para20A.7(2).
The intending bidder must have Class III digital signature
to submit the bid. (Annexure 20A.13.1 & 20A.13.2).
Following steps are to be followed:
(i) Entire bid document related to Eligibility Criteria,
Technical bid and Financial bid are to be uploaded.
(ii) Stage-I. documents uploaded by the contractors
related with Eligibility Criterias are opened first and
name of eligible contractors are approved by
competent authority.
(iii) Stage-ll: Stage II deals with technical bid which
requires pre bid conference. NIT approving authority
may decide whether pre bid conference with qualified
contractors is to be held before opening of technical
bid or to be held after opening of technical bid. This
should be clearly indicated in the NIT.
Accordingly Qualified contractors are called for
conference and specifications are finalized and new
bid document is prepared on the basis of decisions
taken.
(iv) The new document is to be uploaded on ITI website
to invite revised financial bids. At the time to Create
Bid there is option box as open bid where Yes or No
is to be filled.
Fill the box as NO.