CONTENTS - Central Public Works Department

134 SECTION 20A
In case of planned leave of longer duration, another EE/ AE to whom the charge is given may
apply to ITI Ltd. through e-mail and hard copy for his authorization by submitting details of digital
signature and ID etc.
4. Opening of hard copies of the documents by the intending bidders
The contractor can submit documents in a sealed bid box after last date and time of submission of
bid but up to 3.30 PM on ............... (The date as specified in the bid document) and shall be
opened on same day at 4.00 PM in presence of AAO, AE(P) and contractors present.
After opening of the envelope, each sheet submitted by the contractor should be marked with
page number along with total number of pages received such as 2/13 etc. and shall be signed by
Bid Opening Authority.
5. Bids withdrawn before opening not to be considered:
If the bid is withdrawn before due date & time of opening, the same should not be included in the
Comparative Statement. To ensure that such bids are not included even by mistake, a change
has been made in the e-portal of ITI that in case of bidder withdraws his bid, in addition to display
of "withdrawn the bid at dd:mm:yyyy" the option of acceptance of his EMD is also disabled.
This ensures that such bids are not included in the Comparative Statement.
6. Bid opening authority should download schedule of quantities of each bidder duly filled by them
and Comparative Statement. He shall put a seal "downloaded by me on ................" and page
number/ total number of sheets on each sheet downloaded and should sign on each sheet.
7. Bid opening authority should download the full bid document of lowest bidder. He shall put a seal
on each sheet "downloaded by me on ................" and should sign on each sheet.
8. If the time of opening of bid is changed, the bidders may be informed accordingly after opening of
bids. It does not require issue of corrigendum.
20A.9 Preparation/ checking of Comparative Statement
1. The Comparative Statement is generated automatically. The detailed arrangement for proper check
of bids and Comparative Statement are left to the Bid Accepting Authority.
The checking of Comparative Statement is to be carried out under the control of Financial
Officer in the Chief Engineer's office, SE(P) in case F.O. is not available, Executive Engineer
(P)/ AE(P) in SE's Office, Divisional Accountant in Division Office and Sub Divisional Clerk
in the Sub Divisional office. The duties and responsibilities of the Divisional Accountant
mentioned in Para 20A.10 shall be deemed to the duties of the above mentioned officers
under whose control the scrutiny of bids is being done. The officials handling the bid should
work on it in the Branch only, and the bids should not be taken outside the Branch in any
case. The bids and related papers must be kept under lock & key by the officials before
leaving the office.
2. That the officials date and initial all papers the calculations of which they have checked and that all
working sheets are preserved.
3. The Comparative Statement and rates quoted by each bidder are to be downloaded. The Divisional
Accountant or the concerned officer mentioned under Para (1) above shall make satisfactory and
efficient arrangement for checking the Comparative Statement. He should also conduct personally
a test check on Comparative Statement and satisfy himself reasonably that checking work has
been properly done. He should also see that Comparative Statement correctly incorporates the
rate of each item and total as checked in individual bid.