CONTENTS - Central Public Works Department

SECTION 20A
3. The list of documents to be scanned and uploaded by the intending bidder shall be clearly mentioned
under Information and Instructions for contractors.
4. The sample Press Notice to be published in newspapers, CPWD 6, the Information and Instructions
for contractors to be attached in NIT are discussed separately. The Information and Instructions
for contractors to be attached in NIT may be modified suitably as per requirement if found necessary
by the NIT approving authority.
5. To avoid failure of system to download the bids submitted by the contractor, it is suggested that
opening of document during rush hours should be avoided. Opening time of bids may be kept
either early in the morning or late in the evening. It is not necessary that bids are to be opened at
3.30 PM only.
20A.4 Bids to be invited in two/ three stage system
1. When bids are invited in three stage system following steps are to be followed:
(i) Entire bid document related to Eligibility Criteria, Technical bid and Financial bid are to be
uploaded.
(ii) Stage-I: documents uploaded by the contractors related with Eligibility Criterias are opened
first and name of eligible contractors are approved by competent authority.
(iii) Stage-II: Stage II deals with technical bid which requires pre bid conference. NIT approving
authority may decide whether pre bid conference with qualified contractors is to be held before
opening of technical bid or to be held after opening of technical bid. This should be clearly
indicated in the NIT.
Accordingly Qualified contractors are called for conference and specifications are finalized
and new bid document is prepared on the basis of decisions taken.
(iv) The new document is to be uploaded on ITI website to invite revised financial bids. At the time
to Create Bid there is option box as open bid where Yes or No is to be filled.
Fill the box as NO.
(v) In next step while submitting Bid Detail there is option box as Is Limited where YES will
appear automatically.
(vi) Since the contractors have already paid EMD, Cost of bid document and processing fee of
ITI Ltd., cost against each option box to be indicated as "0".
(vii) In next step select and Submit name of the qualified contractors/Vendors from already
available names of all the contractors/Vendors those have participated in technical bid.
(viii) Inform all the qualified contractors about last time and date of submission of revised financial
bid through e- mail. In addition to this, they may also be informed through SMS.
(ix) Submission of revised financial bid is mandatory since the financial bid submitted earlier has
already become invalid.
(x) Stage-III: Revised financial bids may be opened on due date and time.
Note: In case there is no change in technical specification then there is no need to invite revised
financial bids and the bids submitted earlier may be opened. Time and date of opening of financial
bids may be intimated to qualified contractors.
2. The documents related with financial capabilities to be uploaded are very bulky and after scanning
it becomes quite big file. Therefore, at the time of submission of bid contractor may upload affidavit/
certificate from CA mentioning financial turnover of last 3 (three) years or for the period as
specified in the bid document and further details if required can be asked from contractor later on
after opening of technical bid.
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