CONTENTS - Central Public Works Department

SECTION 20
are required in the case of tenders to be sent to the Central Works Board. Director General
(Works), or the Additional Director General, as the case may be, for their/his approval, the Chief
Engineer shall negotiate with the lowest tenderer before sending the tenders to them.
20.4.8 Rejection of Tenders
No tenders which are required to be accepted with the approval of the Central Works Board/Director
General (Works)/Additional Director General should be rejected by any lower authority, and all such
tenders should be submitted to the Board/Director General (Works)/Additional Director General for
consideration. It will be for the Board/Director General (Works)/Additional Director General to reject them
or to approve them or to authorize further negotiations.
20.4.9 Communication of acceptance/rejection of tenders
(1) After the tender for the work has been accepted, the same shall be communicated to the contractor
in a sample form shown in Annexure-I. Para 21.1 may be seen for submission of the performance
security/guarantee by the contractor.
(2) After submission of the performance security/guarantee by the contractor in an acceptable form,
an intimation to commence the work shall be given in a sample form shown in Annexure-II
(3) Copies of these letters should also be endorsed to the following in addition to the concerned
departmental officers and the concerned branches:
(i) Assistant Labour Commissioner (Central).
(ii) Conciliation Officer (Central).
(iii) Income-tax Officer (Concerned).
(iv) Labour Officer.
(4) In special case where the work is required to be completed in a short time, and it is not desirable
to allow 10 days’ period for commencement of work, the Central PWD Officers may reduce this
period and make the necessary change in the contract form and the letter of acceptance of tender.
(5) In the acceptance letter, the officer accepting the tender should give a reference to all the
contractor’s letters received with the tender or thereafter, and/or incorporate the fact of acceptance
or rejection of the condition(s) mentioned in these letters of the contractor.
(6) The tenderers whose tenders are rejected should be sent written intimation about the rejection.
20.4.10 Issue of letter of award while EE is on tour or on leave.
Following instructions may be followed in case tender is approved/accepted by the higher authority and
award letter is to be issued by EE and where expiry of validity of tender is very near and EE being on tour.
(a) Whenever tender papers are sent to EE, the envelope containing tender papers must be marked
‘Tender papers’.
(b) Copy of letter of approval/acceptance of tender be sent separately to the E.E. through Fax/email.
(c) Whenever E.E. is on tour or on casual leave, award letter, after the tender has been accepted by
the competent authority, can be issued by the A.E. (P) clearly indicating that this letter when
countersigned by E.E. will form part of the agreement.
20.5 Re-invitation of tenders
If the lowest tenderer backs out, there should be re-tendering in a transparent and fair manner. In such
a situation, the NIT approving authority may advise call for limited or short notice tender if so justified in the
interest of work and take decision on the basis of lowest tender. While retendering for the work, tender will
not be issued to the contractor who has backed out.
20.6 Central Works Board
As laid down in the CPWD Code, the Government of India have constituted a Central Works Board
which acts as the body in the matter of acceptance of contracts and other miscellaneous matters relating
to execution of works.
125