CONTENTS - Central Public Works Department

114 SECTION 18
(e) The Register of the Sale of the Tender Documents should be treated as a Subsidiary Cash
Book and its pages should be machine numbered.
(f) The money received by the Cashier or the Sub-Divisional Clerk on account of sale of tender
documents should be entered in the Divisional or Sub-Divisional Cash Book daily as a lump sum.
This daily total should agree with the detailed record in the Register of the Sale of Tender Documents.
(g) On the 25th of each month, the Cashier or the Sub-Divisional Clerk concerned should close
the register by striking the balance of tender documents in stock, the number of documents
sold, and the amount of cash realized. He should also count the documents in hand. Thereafter,
the tender documents and the entries in the register should be checked and verified by the
Divisional or the Sub-Divisional Officer concerned.
(h) Surplus/unutilized tender documents must be destroyed after one month of acceptance of
tenders.
(2) To avoid the possibility of bogus and fake tenders being submitted, it is necessary that the tender
documents are sold individually and acknowledgements taken from contractors or their accredited
representatives in the Register of the Sale of Tender Documents while handing over the tender
documents to them. Where the tender documents are transmitted by post, these should be
dispatched by Registered A.D. Post/speed post.
18.8 Responsibilities of Divisional Accountant
(i) To see that all the forms issued to tenderers, whether printed or otherwise are clear, legible and
unambiguous. The schedule of quantities attached to the tender document other than Form CPWD
7 must contain a column for the "Amount" after the column "Rate".
(ii) To ensure that tenders are issued to only those contractors who satisfy the eligibility criteria for
issue of tenders as inserted in the press notice. He should properly scrutinize the applications
received for issue of tenders, keeping in view the eligibility criteria and then put to the EE for a
decision.