CONTENTS - Central Public Works Department

SECTION 16
Note:
(a) However for specialized E&M services (DG Sets, Electric Sub-Station, HVAC, Lifts, Fire
Alarm System and Fire Fighting Systems) where bids are invited exclusively from
annually pre qualified contractors which does not involve stage-I & II as defined above
in para 16.5 (10), AE/EE/SE/CE (as the case may be) shall be competent authority to
accord T S, to prepare NIT, to invite and accept tender as per their normal financial
powers laid under Appendix-I.
(b) In case bids are invited on the basis of open PQ from specialized agencies as well as
annually pre qualified contractors, then financial powers of CPWD officers shall be as
detailed from (i) to (iv) above. (Modified as per OM/MAN/233 & 242)
Similar procedure is to be followed in case the work is to be executed through Work Order
without call of tenders.
Definition of similar work shall got to be approved from competent authority.
To obtain approval of competent authority for definition of similar work proposal in the form of
letter containing following information is to be submitted to competent authority by the NIT approving
authority.
(a) Name of work and Sub Head.
(b) Brief description of the work to be undertaken.
(c) Estimated cost put to tender
(d) Amount of A/A & EIS
(e) Time of completion
(f) Any other relevant information
(g) Proposed definition of similar work
After approval of definition of similar work tender shall be called and after satisfying that contractor
has submitted earnest money in proper form the envelope containing documents related to eligibility
criteria shall be opened and to be sent to competent authority for approval of names of eligible
contractors.
In case CE is the competent authority, then case is to be sent to CE directly by the EE and copy
to SE.
In case ADG is the competent authority, then the case shall be submitted to ADG by the CE.
After examining the documents related with eligibility criteria names of contractors satisfying the
eligibility criteria shall be approved by the competent authority.
After finalization of name of eligible contractors second envelope containing details of technical
specifications shall be opened and assessment of technical specifications and their finalization
shall be done by NIT approving authority.
After finalization of technical bid, if required, the eligible contractors may be given chance to
modify their financial bids. The financial bids (original or revised as the case may be) shall be
opened by the Ex. Engineer and tender shall be accepted by the competent authority as per
delegation of financial powers. After opening of financial bids tenders shall be processed as per
the existing procedure.
(11) Pre bid conference:
There shall be a pre-bid conference in which the doubts of the intending tenderers shall be clarified,
besides discussions on any additional suggestion proposed by the tenderers. If found necessary,
a corrigendum to the tender documents would be issued to all the intending tenderers, and thereafter
no further query/condition shall be entertained. There would be no bar to hold the pre-bid conference
more than once, especially in more complex types of works. NIT approving authority should
allow sufficient time to hold the pre-bid conference after sale of tenders.
(12) Tenders received by EE shall be submitted to NIT approving authority directly.
16.6 Sale of tenders
(1) It is necessary that the tenders for specialized jobs/works are sold to the firms who deal in the
items of works for which the tenders are being invited. (Modified as per OM/MAN/160).
(2) It is not necessary that specialized agencies who tender for the work should be registered with
central or state government engineering department.
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