CONTENTS - Central Public Works Department

94 SECTION 15
(4) Authentication of all corrections
The NIT papers are very important documents, on which call of tenders and subsequent agreements
with the contractors are based. It is, therefore, very necessary that each page and the correction
slips, as well as other corrections and modifications made in the NIT papers, are numbered and
signed by the competent authority in token of approval so that chances of tampering with such
documents are avoided. Mere approval on forwarding letters would not serve the purpose. All
corrections in the NIT’s and pages of the NIT’s approved by the Superintending Engineer and
Chief Engineer should be attested by EE(P). Thereafter the documents must be properly sealed to
prevent any tampering.
(5) All the pages/forms forming part of NIT, whether printed or otherwise, should be clear, legible and
unambiguous. The Schedule of Quantities attached to the tender documents other than Form
CPWD 7 must also contain a column for the “Amount” after the column “Rate”. Care shall be taken
in the preparation of the Schedule of Quantities so that there is adequate space between the items
to enable the contractor to quote the rates without being cramped for space. The contractor must
calculate the amount of each item, and enter it in the column. The Contractor must also total these
amounts by sub-heads, and give a grand total in words and figures at the end of the Schedule.
(6) The NIT for all works for which tenders are invited on PWD form 7 should provide that the Contractor
should quote the percentage above or below to two places of decimal only.
(7) The time period for completion of work should be reasonable at decided by NIT approving authority,
keeping in view the quantum of work, requirement of user department, geographical conditions of
the site and other constraints. The Schedule of contract period as given in Appendix 17 may act
as a rough guideline.
(8) The notice inviting tender should also stipulate minimum requirement of technical staff for the
work. Requirement of technical staff should be decided by NIT approving authority. For building
works recommended scale is given in Appendix 18
(9) It should be ensured that a specific reference to the number of correction slips as well as the year
of the Schedule of Rates as well as that of the CPWD Specifications, are made while mentioning
the Schedule of Rates or the CPWD Specifications for Works, e.g. “Schedule of Rates ...........
for……… with correction slips ........... to ...........”, and “CPWD Specifications for Works at …............
with correction slips ........... to ...........”.
(10) Following condition may be incorporated in the NIT:
No condition shall be incorporated in the NIT regarding visit of CPWD officers within the country or
outside the country to inspect equipiments/materials/stores where such expenditure is to be borne
by the contractor.
Officers of the department may conduct inspection before dispatch of equipments/materials at
manufacturer’s works. The contractor has to arrange facilities for inspection of equipments/materials
including conducting the required tests in the manufacturing unit.
However no condition shall be incorporated in the NIT regarding inspection of equipments/materials
in the manufacturing unit located outside India without prior permission of Ministry of Urban
Development.
In case any such condition regarding inspection outside India is incorporated in NIT without approval
of MoUD, it will tantamount to deliberate violation of instructions and this will attract disciplinary
action against the officer approving the NIT. (Modified as per OM/MAN/189 & 189A)