CONTENTS - Central Public Works Department

SECTION 15
Envelope-1 of all tenders shall be opened first. Eligibility related documents shall be evaluated and
parties qualified/disqualified by the competent authority. Financial bid of qualified tenderers shall then be
opened at notified time, date and place in presence of tenderers or their representatives.
15.7.1.2 Three envelope system
Works for which technical specification has not been finalised and the same is to be finalised on
receipt of the details from the tenderers.The tenderers shall be required to submit the bids in three
envelopes.
Envelope - 1 :- Documents related to eligibility criterion.
Envelope - 2 :- Technical bid.
Envelope - 3 :- financial bid.
Envelope-1 of all tenderers shall be opened first. Technical bids of tenderers who satisfy the eligibility
criteria shall then be opened at notified time, date and place in presence of tenderers or their representative.
If required, a conference in respect of technical bids shall be held on notified date, time and place. After
finalisation of technical bid, if required, tederers may be given chance to modify their financial bids and
there after the financial bids shall be opened. The validity of the tenders shall be reckoned from the date of
opening of the financial bids. The financial bids shall be opened within 30 days of the date of receipt of
tenders.
15.7.1.3 Pre-bid conference
There shall be a pre-bid conference in which the doubts of the intending tenderers shall be clarified,
besides discussions on any additional suggestion proposed by the tenderers. If found necessary, a
corrigendum to the tender documents would be issued to all the intending tenderers, and thereafter no
further query/condition shall be entertained. There would be no bar to hold the pre-bid conference more
than once, especially in more complex types of works.
15.7.1.4 The Chief Engineer incharge of the work shall finalise the eligibility as well as bid evaluation
criteria in accordance with the guidelines given in Appendix- 20. In case any deviation from guidelines
(except for recalling tenders under para 17.7) are considered necessary, same should be got approved
from the ADG. (Modified as per OM/MAN/160 &172)
15.8 Specialized works- For specialized works Section 16 be referred.
15.9 Preparation of Notice Inviting Tenders
(1) The Notice Inviting Tenders should be carefully prepared. All notices calling for tenders should be
in the standard form, and be serially numbered. A proper register shall be maintained for this
purpose. The notices should be issued only after the authority competent to accord Technical
Sanction has approved the NIT papers.
(2) Avoidance of use of symbols
The use of symbols, such as %, and ‘per thousand’ in the Schedule of quantities accompanying
the Notice Inviting Tenders is prohibited, and the words ‘hundred’, ‘thousand’, etc. must be written,
e.g. “Per hundred sq. meter” must be written, and not “% sq. meter”. The units should thus be more
specific.
(3) Lump sum tenders
In case of lump-sum tenders, the Divisional Officer should ensure that the detailed drawings and
specifications, duly authenticated by the competent authority, form part of the Notice Inviting
Tenders, and that the cost of various items forming part of the sanctioned estimate of the work is
correctly assessed with reference to the relevant Schedule of Rates, and in the case of nonschedule
items, on the basis of rates supported by detailed analysis thereof and duly sanctioned
by the competent authority.
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