CONTENTS - Central Public Works Department

92 SECTION 15
given in the tender documents for clarification of any doubts of the intending tenderers or for modification
on any condition of the contract, specification etc. Minutes of the meeting shall be circulated to all the
intending tenderers, whether or not they attend the pre-bid conference.
15.6 Restricted Tenders
15.6.1 Cases where restricted tenders can be resorted
Restricted tenders of any value can be called in the following cases with the prior approval of the
DG(W).
(i) The work is required to be executed with very great speed, and not all contractors are in a position
to generate.
(ii) The work is of special nature requiring specialised equipment, which is not likely to be available
with all contractors.
(iii) Where the work is of secret nature and public announcement is not desirable.
(iv) Where the list of pre-qualified contractors is required to be shortened to a suitable limited number.
(v) Maintenance of VIP residences/important buildings as decided by Chief Engineer concerned.
(vi) Other exigencies of the work so demand.
15.6.2 Procedure for preparation of restricted list of contractors
Considering the nature and requirements of work, the Chief Engineer shall prepare a list of contractors
who according to him are suitable to tackle the job under consideration. The list should be as large as
possible so that competitive tenders are received. Normally, registered contractors of CPWD, Railway,
MES and Department of Telecommunication are only to be included in the list. Wherever un-registered
contractors or contractors registered with other bodies are proposed to be included, prior approval of the
ADG should be taken. For works estimated to cost up to Rs. 50 lakhs, Chief Engineer will have full
powers to approve the restricted list for call of tenders. For all works above Rs. 50 lakhs, ADG has full
powers. In exceptional circumstances and for recorded reasons, ADG may, however, dispense with the
requirement of pre-qualification.
15.7 Tenders with two/three envelope system (Modified as per OM/MAN/160 & 172)
This system involves prequalifying the parties before opening their financial bids.
(1) Tenders for all works estimated to cost more than Rs. 15 Crores * shall be called on two/three
envelope system.
(2) For works estimating to cost upto Rs. 15 crores* also, this system may be resorted to but with
prior approval of ADG.
(3) The definition of similar work is to be spell out clearly in the NIT by NIT approving authority and
shall got be approved from the ADG. (Added vide OM/MAN/172)
List of contractors satisfying the eligibility criteria and technical bid shall be got approved from ADG.
Financial bid shall be got approved from the authority for acceptance of tenders as per delegation of power.
(4) The system specifies for simultaneous call of technical and financial bids. However if the exigencies
of work so demand, only technical bid can be called first, but with the approval of ADG concerned. Later
on, financial bids can be called from qualified contractors. (Added vide OM/MAN/160)
15.7.1 Procedure for call of tenders under two/three envelope system.
15.7.1.1 Two envelope system
Works for which technical specification is finalized & defined clearly in NIT, tenderers shall be required
to submit the bids in two envelopes.
Envelope - 1 :- Documents related to eligibility criteria.
Envelope - 2 :- Financial bid.