CONTENTS - Central Public Works Department

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X CONTENTS 12.6 Departmental charges for coal mines works and other agencies ................................................. 79 12.7 Departmental charges for works in Bhutan .................................................................................... 79 12.8 Departmental charges for works of National Capital Territory of Delhi ..................................... 79 12.9 Departmental charges for Horticultural works ............................................................................... 79 12.10 Departmental charges for Local bodies .......................................................................................... 79 12.11 Levy of fees by the CPWD Consultancy Services......................................................................... 79 CHAPTER III CONTRACTS SECTION 13 : CONTRACTS AND FORMS ........................................................................................... 80-84 13.1 What is a contract?.............................................................................................................................. 80 13.2 Forms to be used for contracts .......................................................................................................... 80 SECTION 14 : AWARD OF WORK WITHOUT CALL OF TENDERS ........................................... 85-86 14.1 Procedure................ ........................................................................................................................... 85 14.2 Restrictions in delegated powers ....................................................................................................... 85 14.3 Award of works to Registered Labour Co-operative Societies ...................................................... 85 14.4 Award of works to contractors belonging to Schedule Castes and Schedule Tribes.... .............................................................................................................................. 86 SECTION 15 : PREPARATION OF TENDER DOCUMENTS (FOR NORMAL WORKS) .......... 87-95 15.1 Preparatory works ............................................................................................................................... 87 15.2 Tender for normal works ................................................................................................................... 88 15.3 Invitation of tenders for component parts ........................................................................................ 89 15.4 Composite tenders .............................................................................................................................. 89 15.5 Pre-bid conference .............................................................................................................................. 91 15.6 Restricted Tenders .............................................................................................................................. 92 15.7 Tenders with two/three envelope system ......................................................................................... 92 15.8 Specialized works- Section 16 be referred. ...................................................................................... 93 15.9 Preparation of Notice Inviting Tenders ............................................................................................ 93 Annexure : Register of NIT’s issued during the year ……… ..................................................... 95 SECTION 16 : TENDERS FOR SPECIALIZED WORKS AND ANNUAL RATE CONTRACT SYSTEM FOR MAINTENANCNE AND MINOR WORKS ....................................... 96-109 16.1 Specialized works to be executed through specialized agencies................................................... 96 16.2 Tenders for specialized works are to be invited on two/three envelop systems . ........................ 96 16.3 Tenders with specialized components of work ............................................................................... 96 16.4 Tenders for specialized works ........................................................................................................... 96 16.5 Preparation of NIT .............................................................................................................................. 97 16.6 Sale of tenders ..................................................................................................................................... 99 16.7 Guidelines to call tenders for lifts ................................................................................................... 100 16.8 Tenders for Specialized Civil Works: ............................................................................................. 101 16.9 Maintenance of specialized E&M Systems by Manufacturers/Authorized Agencies................ 101 16.10 List of specialized items/jobs for Civil/Electrical/Hoticulture works........................................... 102 16.11 Annual Rate Contract System for maintenance /minor works ..................................................... 102 Annexure I : List of specialised items/jobs for civil works ...................................................... 104 Annexure II : List of specialised items/jobs for electrical works .............................................. 106 Annexure III: List of specialised items/jobs for horticulture works .......................................... 108 Annexure IV : Concurrent list of specialized items/jobs ............................................................. 109
CONTENTS XI SECTION 17 : PUBLICITY OF TENDERS ......................................................................................... 110-111 17.1 Wide publicity......... ......................................................................................................................... 110 17.2 Economy in press advertisement..................................................................................................... 110 17.3 Guidelines regarding publicity of tenders ...................................................................................... 110 17.4 Duty of Head Clerk .......................................................................................................................... 111 17.5 Time limit for publicity of tenders .................................................................................................. 111 17.6 Procedure for proper publicity of tenders ...................................................................................... 111 17.7 Action in case of poor response to tenders .................................................................................... 111 17.8 Formalities for re-invitation of tenders ........................................................................................... 111 17.9 All notices in the name of the President ........................................................................................ 111 SECTION 18 : SALE OF TENDER DOCUMENTS ........................................................................... 112-114 18.1 General............................................................................................................................................. 112 18.2 Sale of tender documents to registered contractors (for normal works) ..................................... 112 18.3 Supply of duplicate set of tender documents ................................................................................. 113 18.4 Sale of tender documents for balance works ................................................................................. 113 18.5 Time interval between sale of tender documents and opening of tenders.................................. 113 18.6 Scale of charges for tender documents........................................................................................... 113 18.7 Accounting of tender documents .................................................................................................... 113 18.8 Responsibilities of Divisional Accountant ..................................................................................... 114 SECTION 19 : EARNEST MONEY ....................................................................................................... 115-117 19.1 Necessity for earnest money ............................................................................................................ 115 19.2 When to be deposited? ..................................................................................................................... 115 19.3 Rates of earnest money .................................................................................................................... 115 19.4 Mode of deposit ................................................................................................................................ 115 19.5 Refund of earnest money ................................................................................................................. 116 19.6 Earnest money is not security deposit ............................................................................................ 116 19.7 Earnest money stipulation in work/supply to be awarded after call of quotations .................... 116 19.8 Forfeiture of earnest money ............................................................................................................. 116 SECTION 20 : RECEIPT, OPENING AND ACCEPTANCE OF TENDERS ................................ 118-128 20.1 Receipt of tenders ............................................................................................................................. 118 20.2 Scrutiny of tenders ............................................................................................................................ 119 20.3 Processing of tenders ........................................................................................................................ 121 20.4 Acceptance of tenders ...................................................................................................................... 121 20.5 Re-invitation of tenders .................................................................................................................... 125 20.6 Central Works Board ........................................................................................................................ 125 Annexure I : Sample letter of acceptance of tender .................................................................. 127 Annexure II : Sample letter for commencement of work .......................................................... 128 SECTION 20A : e- TENDERING ........................................................................................................... 129-153 20A.1 Introduction of e-Tendering in CPWD ....................................................................................... 129 20A.2 Digital Signatures .......................................................................................................................... 130 20A.3 Preparation of Bid Document ...................................................................................................... 130 20A.4 Bids to be invited in two / three stage system............................................................................ 131 20A.5 Bids for Specialized Works and Purchase of Materials ............................................................ 132 20A.6 Publicity ................................................................................................................................. 132 20A.7 Uploading of Bid Documents ...................................................................................................... 133 20A.8 Opening of Bids ............................................................................................................................ 133 20A.9 Preparation/ checking of Comparative Statement ..................................................................... 134
Page 1 and 2: GOVERNMENT OF INDIA CENTRAL PUBLIC
Page 3: FOREWORD It gives me great satisfac
Page 7 and 8: CONTENTS VII CONTENTS CHAPTER I WOR
Page 9: CONTENTS IX 7.10 Test checking of m
Page 13 and 14: CONTENTS XIII SECTION 26 : ISSUE OF
Page 15 and 16: CONTENTS XV 35.20 Judgment in Court
Page 17 and 18: CONTENTS XVII CHAPTER VI QUALITY OF
Page 19 and 20: CONTENTS XIX Appendix 13 Register o
Page 21 and 22: SECTION 1 CHAPTER I WORKS SECTION 1
Page 23 and 24: SECTION 1 Annexure (Refer Para 1.2)
Page 25 and 26: SECTION 1 Rule 134. Review of Proje
Page 27 and 28: SECTION 2 Urgent Works:- The urgent
Page 29 and 30: SECTION 2 2.5.1 Accord of technical
Page 31 and 32: SECTION 2 Outlay on Housing” will
Page 33 and 34: SECTION 2 2.7.1.4 Horticulture work
Page 35 and 36: SECTION 3 preliminary estimates. In
Page 37 and 38: SECTION 4 SECTION 4 PREPARATION OF
Page 39 and 40: SECTION 4 4.1.5 Provision for conti
Page 41 and 42: SECTION 4 4.3 Schedule of Rates (1)
Page 43 and 44: SECTION 4 4.10 Estimates for furnit
Page 45 and 46: SECTION 4 Annexure- I (Refer Para 4
Page 47 and 48: SECTION 4 (vi) Where the buildings
Page 49 and 50: SECTION 4 prescribed by this Direct
Page 51 and 52: SECTION 4 Annexure-IA Model Format
Page 53 and 54: SECTION 5 SECTION 5 EXECUTION OF OR
Page 55 and 56: SECTION 5 (viii) A statement showin
Page 57 and 58: SECTION 6 (3) The Divisional Office
Page 59 and 60: SECTION 6 6.13.1 Engagement of Priv
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SECTION 6A standard works document
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SECTION 6A 2.1 Water Criterion 10:
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SECTION 6A Criterion 30: Tobacco an
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SECTION 6A PACKAGE PROJECT GREEN PA
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SECTION 6A PACKAGE PROJECT GREEN PA
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SECTION 7 CHAPTER II WORK ACCOUNTS
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SECTION 7 (5) Recording of date of
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SECTION 7 (ii) On standard sectiona
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SECTION 7 (ii) Permitted variation
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SECTION 7 7.12 Computerised Measure
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SECTION 7 7.14 Loss of Measurement
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SECTION 8 (a) Soon after the close
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SECTION 9 (c) Hand Receipt Form CPW
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SECTION 10 (2) There are two forms
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SECTION 10 (4) The undisposed balan
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SECTION 10 to the appropriate autho
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SECTION 11 credit is afforded by th
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SECTION 11 Annexure (Reference para
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SECTION 12 purposes only, copies of
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SECTION 12 (2) The Departmental cha
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SECTION 13 work, estimated cost put
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SECTION 13 (4) Drawing and design b
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SECTION 14 SECTION 14 AWARD OF WORK
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SECTION 15 SECTION 15 PREPARATION O
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SECTION 15 15.2.2 Tenders for works
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SECTION 15 (6) Running payment for
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SECTION 15 Envelope-1 of all tender
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SECTION 15 Annexure Register of NIT
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SECTION 16 (5) In case number of an
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SECTION 16 Note: (a) However for sp
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SECTION 16 16.8 Tenders for Special
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SECTION 16 16.11.3.5 Non performanc
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SECTION 16 (42) Stainless steel Wat
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SECTION 16 (39) Repair and Maintana
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SECTION 16 Annexure IV (Reference p
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SECTION 17 17.4 Duty of Head Clerk
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SECTION 18 18.2.3 Tendering limit w
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SECTION 19 SECTION 19 EARNEST MONEY
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SECTION 19 to any other right or re
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SECTION 20 20.1.3 Procedure for dea
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SECTION 20 the work is large and th
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SECTION 20 20.4.3.1 Justification o
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SECTION 20 are required in the case
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SECTION 20 Annexure-I Sample letter
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SECTION 20A SECTION 20A (New Sectio
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SECTION 20A 3. The list of document
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SECTION 20A (c) Website address www
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SECTION 20A 4. Procedure for dealin
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SECTION 20A 16. Contractor must ens
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SECTION 20A To become eligible for
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SECTION 20A 13. The competent autho
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SECTION 20A Annexure - 20A.13.1 (Ne
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SECTION 20A Annexure-20A.13.2 (New
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SECTION 20A 20A.14 Guidelines/clari
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SECTION 20A 11. The specimen Press
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SECTION 20A As per existing provisi
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SECTION 20A 27 Whether cost of bid
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SECTION 21 21.3 Forms of Security D
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SECTION 21 (vii) Cheques/drafts iss
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SECTION 21 Annexure Form of Perform
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SECTION 22 (3) There is no need to
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SECTION 23 (ii) However, the Sub-Di
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SECTION 23 (2) The authority compet
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SECTION 24 SECTION 24 EXTRA SUBSTIT
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SECTION 24 24.5 Rates for extra ite
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SECTION 25 25.2 Maintenance of Insp
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SECTION 26 SECTION 26 ISSUE OF MATE
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SECTION 26 the rate quoted for that
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SECTION 26 (3) Maintenance of accou
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SECTION 27 SECTION 27 MATERIALS ARR
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SECTION 27 (7) The contractor shall
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SECTION 28 (ii) In case where T&P i
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SECTION 29 such extension of time i
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SECTION 29 Annexure Proforma For Hi
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SECTION 30 30.1.2 Objections raised
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SECTION 30 (4) Completion certifica
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SECTION 31 of the competent authori
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SECTION 31 To Sir, ................
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SECTION 32 (e) When an advance paym
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SECTION 32 32.6.3 Insurance of equi
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SECTION 33 33.1.2 Recovery of compe
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SECTION 33 33.5.4 Finality of decis
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SECTION 33 get measured and accepte
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SECTION 33 33.10 Clause 10(CC) of F
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SECTION 33 unskilled male mazdoor
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SECTION 33 [Form no. CPWD 9, 10, 11
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SECTION 33 33.15.2 Validity of reco
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SECTION 34 (5) Normally, working ho
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SECTION 35 SECTION 35 ARBITRATION A
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SECTION 35 (2) If the work has been
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SECTION 35 (4) All the documentary
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SECTION 35 35.15 Acceptance/Challen
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SECTION 35 the date on which his ap
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SECTION 35 (5) In all court cases c
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SECTION 35 (8) Before a dispute is
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SECTION 35 Annexure - II Specimen f
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SECTION 35 Annexure - IV Quarterly
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SECTION 36 (7) In case certain mate
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SECTION 37 the reasonableness of ra
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SECTION 37 (2) The indenting office
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SECTION 37 37.15 Advance Payments O
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SECTION 38 (iii) The amount of adva
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SECTION 39 (4) In the case of both
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SECTION 40 (3) Specimen draft condi
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SECTION 40 Annexure Draft specimen
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SECTION 42 SECTION 42 SAFE CUSTODY
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SECTION 43 (6) The authorisation le
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SECTION 44 SECTION 44 DISPOSAL OF S
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SECTION 45 SECTION 45 LOSSES ON STO
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SECTION 46 SECTION 46 STOCK TAKING
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SECTION 47 47.2.6 Appropriation Bil
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SECTION 47 47 47.3.2. Other Heads (
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SECTION 47 47.4.8 New construction
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SECTION 47 47 (3) For “Minor Work
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SECTION 47 47 Annexure - I [Referen
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SECTION 48 SECTION 48 SAVINGS, EXCE
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SECTION 48 (3) The transfer or re-a
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SECTION 49 SECTION 49 DISTRIBUTION
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SECTION 50 SECTION 50 RECONCILIATIO
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SECTION 51 SECTION 51 REGULARISATIO
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SECTION 52 (2) The inspection repor
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SECTION 52 Annexure - III List of d
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SECTION 53 (ii) All Samples of mate
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SECTION 53 (f) Door/window fittings
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SECTION 53 (ii) Construction works
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SECTION 53 53.13 Calendar of return
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SECTION 53 (4) Further, action on s
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SECTION 53 12. Constant temperature
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SECTION 53 Annexure -III Proforma F
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SECTION 53 5. Whether structural dr
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SECTION 53 PART — E CHECK LIST FO
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SECTION 53 5.2 Testing 5.2.1 Are al
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SECTION 53 Annexure - VI Quarterly
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SECTION 53 4.0 Process control aspe
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SECTION 53 1. Civil Work Annexure -
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SECTION 53 3. Horticulture Works It
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SECTION 54 (c) He will arrange for
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SECTION 54 (3) The Accountant Gener
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SECTION 54 (iii) The Register shoul
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SECTION 54 detail by the Internal A
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SECTION 54 Note 3: The list of paym
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SECTION 55 CHAPTER VIII SECTION 55
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SECTION 55 (4) In so far as the Cen
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SECTION 55 (g) As regards the Actio
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APPENDIX 1 Sl No. Nature of Power D
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APPENDIX 1 9 Accord of sanction to
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APPENDIX 1 SE/DOH (i) Under his own
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APPENDIX 1 SE/DOH Where sanctioned
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APPENDIX 1 23 (a) To accept highest
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APPENDIX 1 29 Powers to modify cont
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APPENDIX 1 36 (a) Local purchase of
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APPENDIX 2 APPENDIX - 2 [Reference
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APPENDIX 2 Part II - Materials 19.
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APPENDIX 2 (d) Do the invert levels
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APPENDIX 2 22. Tools and Plants Sl.
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APPENDIX 2 roads with a width of
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APPENDIX 3 To APPENDIX - 3 [Referen
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APPENDIX 4 APPENDIX - 4 [Reference
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APPENDIX 4 S. Status of incumbent N
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APPENDIX 4 S. No 1. Visitors room 2
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APPENDIX 4 ANNEXURE - B 3 OF PROFOR
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APPENDIX 4 PROFORMA 3-A OF APPENDIX
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APPENDIX 4 7. Information about the
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APPENDIX 4 7. Any other information
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APPENDIX 4 PROFORMA 3-E OF APPENDIX
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APPENDIX 5 4. In case of type I, II
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APPENDIX 7 Name of Work…………
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APPENDIX 9 375 CPWD-4 ABSTRACT OF O
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APPENDIX 11 APPENDIX - 11 (Referenc
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APPENDIX 17 APPENDIX - 17 [Referenc
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APPENDIX 18 5. Requirement of techn
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APPENDIX 19B APPENDIX - 19B (Refere
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APPENDIX 20 APPENDIX - 20 (MODIFIED
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APPENDIX 20 ANNEXURE-I OF APPENDIX
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APPENDIX 20 3. Bid documents consis
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APPENDIX 20 4.0 Final decision maki
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APPENDIX 20 9.0 Financial informati
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APPENDIX 20 FORM ‘A’ FINANCIAL
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APPENDIX 20 FORM ‘E’ PERFORMANC
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APPENDIX 20 S.No. Name of equipment
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APPENDIX 22 APPENDIX - 22 [Referenc
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APPENDIX 24 (x) Status of services
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APPENDIX 28 APPENDIX-28 [Reference
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APPENDIX 29 APPLICATION FOR EXTENSI
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APPENDIX 30A To APPENDIX - 30A (Ref
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APPENDIX 31A To APPENDIX - 31A (Ref
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APPENDIX 32 To ....................
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APPENDIX 34 APPENDIX- 34 (Reference
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APPENDIX 37 4. Bid amount (a) At th
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APPENDIX 39 DEMAND No.…………
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APPENDIX 41 APPENDIX -41 (Reference
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APPENDIX 43 APPENDIX - 43 FORM GFR7
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APPENDIX 46 44. Register of Contrac
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CONTENTS - Central Public Works Department

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