CONTENTS - Central Public Works Department

SECTION 14
SECTION 14
AWARD OF WORK WITHOUT CALL OF TENDERS
14.1 Procedure
(1) Normally tenders should be called for all works costing more than Rs.50,000. In case where the
work is to be awarded expeditiously, the prescribed period of notice may be reduced. In urgent
cases, or when the interest of the work so demands, or where it is more expedient to do so, works
may be awarded without call of tenders after approval of the competent authority as per powers
delegated in Appendix– I.
(2) The precise reasons should be recorded by the Divisional Officer before dispensing with call of
tenders for works costing more than Rs.50,000.
(3) The work awarded after calling for quotations shall be construed to have been awarded without
call of tenders.
(4) Normally, unless situation warrants otherwise, work orders shall be placed only after competitive
call of quotations with publicity through web and notice board.
(5) The period of notice for call of quotations may be decided by work order accepting authority
depending upon the urgency. Spot quotations can be collected if the situation so warrants. Spot
quotations should be collected by AE or EE. Para 5.4.1 of this Manual may be referred to for
award of works by obtaining spot quotations in critical situations.
14.2 Restrictions in delegated powers
Certain financial powers have been delegated to the various officers of the Department to award work
(a) without call of tenders, and
(b) by negotiations ab-initio after infructuous call of tenders or with a firm which has not quoted,
subject to following restrictions:
(i) The total amount of all the works awarded without call of tenders in a financial year by the
Superintending Engineers/ Executive Engineers/Assistant Engineers under the Division, under
their individual authority as per delegation of powers, shall not exceed the annual limit prescribed
from time to time by the competent authority. Appendix-I may be seen in this regard. In case,
a work is to be awarded without call of tenders in excess of the aforesaid limit, sanction shall
be obtained from the next higher authority in individual cases. For this purpose, a proper register
shall be maintained in Sub-Division, Division and Circle Offices.
(ii) The Assistant Engineers shall normally award works without call of tenders up to their individual
powers only against the estimates technically sanctioned by them. However, in exceptional
cases involving greater urgency or emergency, they can also award works without call of
tenders up to their powers to award works without call of tenders against the estimates
technically sanctioned by higher authorities provided approval in principle is obtained from the
Executive Engineer. Reasonableness of rate in such case shall, however be ensured by the
Assistant Engineer.
14.3 Award of works to Registered Labour Co-operative Societies
(1) With a view to encouraging the Registered Labour Co-operative Societies, works costing upto the
limit fixed from time to time can be awarded to them at current market rates without call of tenders
by officers of the Department as per powers delegated to them in Appendix-1.
(2) In relaxation of the provisions of the Standard CPWD Contract Forms, running payments may be
made even in respect of works awarded to these Societies on work orders.
(3) The frequency of payments may be fortnightly, provided there is appreciable progress on the
work, and the value of work executed is not less than Rs. 30,000/-.
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