Aldine I.S.D. Teacher Handbook - Aldine Independent School District

A. All school funds must be deposited with the principal's office. Aldine ISD pre-numbered receipts
will be issued and books kept on each account. The money will be sent to the Business Office where
books will also be kept and money will be deposited in the school depository bank. Handling
accounts otherwise would be in violation of School Board Policy. ANY PROJECT, FUND
RAISING CAMPAIGN, COLLECTING OF MONEYS OR DUES MUST BE APPROVED IN
ADVANCE BY THE PRINCIPAL. IF A GROUP NEEDS TO DRAW ON ITS ACCOUNT, IT IS
NECESSARY THAT A REQUEST BE SIGNED BY THE PRINCIPAL AT LEAST TWO (2)
WEEKS BEFORE THE MONEY IS NEEDED SO THAT A CHECK MAY BE SECURED FROM
THE BUSINESS OFFICE.
B. Fund raising in school, with few exceptions (e.g., for approved school sponsored trips), should be for
the purpose of improving the instructional program. All fundraisers need to be approved by the
principal or his/her designee and turned in daily.
C. Some expenditures require a requisition. It is necessary that the requisition have the vendor's name
and address with an accurate description of materials or equipment, current catalog number and
catalog page number. Refer to the Aldine ISD Financial Procedures Manual for specific guidance.
D. NO PURCHASES ARE AUTHORIZED WITHOUT PRIOR APPROVAL VIA A PURCHASE
REQUISITION (RQS). A PERSON WHO MAKES A PURCHASE IN THE NAME OF THE
SCHOOL DISTRICT WITHOUT AN RQS OR PURCHASE ORDER WILL BE PERSONALLY
LIABLE FOR THE PAYMENT.
E. All purchases must be authorized by the school principal or appropriate person in advance. The staff
member must provide the proper documentation (receipts) to the bookkeeper.
F. Reimbursements cannot be made for tips or sales tax.
VI. STANDARD FEES
Fees have been studied and adopted on a district-wide basis. All student fees are to be deposited in the
agency accounts and used for activity/class for which it was collected.
MIDDLE SCHOOLS
A. Library fines for late books.
B. Art classes require student fees to pay for some materials.
C. Band, Orchestra, and Choir may charge fees.
D. Career and Technical Education courses/programs: LOTC, Technology Education, Touch
System Data Entry, Desktop Publishing, and Exploring Careers.
SENIOR HIGH SCHOOLS
A. Library fines for late books.
B. High school courses that require additional fees/purchase of equipment or supplies.
1. Art
2. Band, Orchestra, and Choir
3. Dance
4. Career and Technical Education courses such as Technology Education,
Agricultural Science – Floral Design, Family and Consumer Science, Health
Science Technology, Automotive Technology, Cosmetology, Business Information
Management (BIM) 1 and 2, Digital Interactive Media, and Web Technologies
C. Students will also pay minimum fees for dual credit classes through Lone Star College.
D. First attempts of AP tests will be paid by the district. If a student chooses to take a test a
second time, the student will pay for all costs.
Teacher Handbook 2012-2013 174