English 2012 - Ølen Betong AS

4. The Staff Handbook
The staff handbook is prepared in order to secure data and information on all relationships between the
companies and their employees. The handbook is distributed to all employees.
General part
It contains information about the company such as main goals, strategies, action plans, and a section on
company culture and motivation. Organisation, divisions, turnover and product information is also
included. In addition, this section contains the terms and conditions governing employment and work
assignments, including the company's obligations towards its employees as well as demands placed
upon them. There is a separate section on protective measures and environmental work, which contains
information on protective services, protective work, and rules governing safety and protection.
Furthermore, there is a description of the company’s insurance arrangements, various initiatives for
furthering the wellbeing of staff, as well as job satisfaction and rules for gifts given to employees. The
general part concludes with rules and regulations concerning the employees' use of, and buying of the
company's products and services.
Division part
This part contains information regarding special rules and arrangements in the individual divisions.
5. The HES-manual (Health, Environment & Safety)
HES is the 5th element in our Quality Assurance system and consists of:
1. HES Handbook
2. HES Information Board
3. Internal Control Reports
The HES Handbook applies to all parts of the company and describes the following areas:
0. Overview of documentation
1. Goals and philosophy
2. Organisation, liability and authority
3. Laws and regulations
4. System responsible
5. Training
6. Planning
7. Documentation and filing
8. HES Inspections
9. Non-conformities and Corrective Measures
10. Purchase and Receipt
11. Safety work
12. Feedback from experience
13. Alarm information
14. Fire protection
15. Data security
16. Labelling
17. Waste treatment
18. Safety of machinery
19. HES related procedures
20. Working Environment Committee (WEC)
21. Enclosures
HES Information Boards have been erected at central locations in all departments. The boards contain
information about alarm phone numbers required for emergency situations, information about safety in
the company, plans for fire protection, and an overview of the safety organisation.
IC Reports will be printed out following every HES inspection. These inspections will be held strictly in
accordance with our procedures for the various areas, divisions and departments. The results will be
examined and discussed in the subsequent HES meeting. Action will be taken in accordance with
decisions and reports from the meeting. In order to prepare tasks and actions to be executed
continuously, the company utilises a joint work and HES list.
The reports are filed in the section for IC reports
Environmental management systems (NS-EN ISO 1401)
Ølen Betong AS has implemented the NS-EN ISO 14001 environmental standard.
ISPS – International Ship Port Security
The company has several ship port facilities that are subject to the international ISPS regulations on port
security.
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