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LAKE TAHOE COMMUNITY COLLEGE DISTRICT<br />
BOARD OF TRUSTEES<br />
Regular Tuesday, September 8, 2009<br />
Meeting <strong>Lake</strong> <strong>Tahoe</strong> <strong>Community</strong> <strong>College</strong><br />
Room L104<br />
5:30 p.m. Closed Session<br />
6:30 p.m. Open Session<br />
<strong>MINUTES</strong><br />
Present: Alexandra Aguila, Molly Blann, Karen Borges, Kerry David, Roberta Mason,<br />
Frederick Wenck<br />
Staff: Frances Brady, Paul Killpatrick, Guy Lease, Susan Middleton, Renee Pegues,<br />
Michelle Risdon, Cynthea Preston<br />
Guests: Jonathan Moore<br />
Call to Order<br />
Recess to<br />
Closed Session<br />
Recess<br />
Reconvene to<br />
Open Session<br />
Opening<br />
Ceremonies<br />
Hearing of the<br />
Public on Items<br />
Not on the<br />
Agenda<br />
Enrollment<br />
Report<br />
Matriculation<br />
Program<br />
Review<br />
Board President Kerry David called the meeting to order at 5:30 p.m. and<br />
announced items to be discussed in Closed Session.<br />
The meeting recessed to Closed Session at 5:31 p.m.<br />
Kerry David called a recess at 6:36 p.m.<br />
The meeting reconvened to Open Session at 6:40 p.m.<br />
Board President Kerry David led the Pledge of Allegiance to the Flag and<br />
welcomed guests in the audience.<br />
None<br />
Susan Middleton reported enrollment is up 31 full-time students and up 10%<br />
overall from this time last year.<br />
Susan Middleton reviewed the Matriculation Program Review Executive Summary<br />
including the mission statement, program goals and objectives, and<br />
recommendations (Attachment A).
<strong>MINUTES</strong> - 2 - SEPTEMBER 8, 2009<br />
Board<br />
Assignments to<br />
2009/2010<br />
Advisory<br />
Committees<br />
Use of<br />
Facilities Fee<br />
Schedule<br />
Consent<br />
Agenda<br />
The Board scheduled liaisons for each of the upcoming advisory committee<br />
meetings (Attachment B).<br />
Guy Lease reviewed the Civic Center Act and noted a governing board may<br />
grant the use of school facilities as a civic center upon terms and conditions the<br />
Board deems proper, subject to limitations set forth in the Act. Dr. Lease noted<br />
many groups use district facilities which require a great deal of staff time. There<br />
have been reductions made to staff that coordinate facility rentals, users often<br />
request custodial and technical support, and the college is not recovering actual<br />
costs of rental with the current fee schedule. A committee has been reviewing<br />
the fee schedule and revising the schedule to cover actual rental costs. A<br />
recommendation will be made at a future Board of Trustees meeting.<br />
Diane Rosner reported the administration is in contact with <strong>College</strong> of the<br />
Canyons to determine status of grant funding for scholarships for the Culinary<br />
Arts trip to Chile and noted that ACIS is working with the college on this issue.<br />
Moved Blann/Seconded Wenck/Passed unanimously to approve the Consent<br />
Agenda as presented:<br />
• Approval of Minutes—Regular Meeting July 14, 2009<br />
• Approval of Regular Monthly Payroll for the Months of July and August<br />
2009<br />
• Approval of Supplementary Payroll for the Months of July and August 2009<br />
• Clearing of Trust Fund “A”—2009/2010<br />
• Approval of Resolution Number 8—2009/2010 Intrafund Appropriation<br />
Transfer<br />
• Approval of Warrant Batch Number 5, Revolving Cash Fund<br />
Reimbursement Report Number 1, in the Amount of $8,569.89<br />
• Approval of Regular Warrant Batch Numbers 10, 11, 12, 14, 16, 17, 18, 19,<br />
20, 22, 23, 24, 26, and 27<br />
• Approval of Contract for International Study Coordination with the<br />
American Council for International Students (ACIS) for Study in Chile Fall<br />
2009<br />
• Declaration of Surplus Property Number 1<br />
• Declaration of Surplus Property Number 2<br />
• Approval of Personnel Action Number 3—2009/2010<br />
-Employment of adjunct instructors for Summer Session 2009<br />
-Employment of adjunct instructors for Fall Quarter 2009<br />
-Employment of Reyna Reger as Admissions & Records Technician II<br />
-Adoption of Resolution Number 9—2009/2010, Public Employee Release<br />
-Program Technician, World Languages Job Title Change and Re-<br />
Assignment<br />
(Attachments C,D,E,F,G,H,I,J,K,L)
<strong>MINUTES</strong> - 3 - SEPTEMBER 8, 2009<br />
Recess to<br />
Public<br />
Hearing<br />
Reconvene to<br />
Regular<br />
Meeting<br />
Consideration<br />
of Adoption of<br />
Resolution<br />
Number 10—<br />
2009/2010<br />
Determination<br />
of 2009/2010<br />
Appropriations<br />
Limit<br />
Consideration<br />
of Adoption of<br />
the <strong>Lake</strong> <strong>Tahoe</strong><br />
<strong>Community</strong><br />
<strong>College</strong> District<br />
2009/2010<br />
Budget<br />
Kerry David recessed the meeting to a public hearing on the 2009/2010 <strong>Lake</strong><br />
<strong>Tahoe</strong> <strong>Community</strong> <strong>College</strong> budget and appropriations limit at 7:21 p.m.<br />
There were no comments from the public.<br />
Michelle Risdon asked if the Board plans to keep the general fund reserve at 7%<br />
and asked what the reserve can be spent on. Kerry David noted the Board<br />
anticipates additional cuts to the budget and recommends maintaining the<br />
reserve at 7%. Roberta Mason noted the Board has not met to discuss the issue,<br />
the college receives new information from the State almost daily, and additional<br />
cuts are expected.<br />
The meeting reconvened to regular session at 7:30 p.m.<br />
Moved Mason/Seconded Wenck/Passed unanimously to approve adoption of<br />
Resolution Number 10—2009/2010, Determination of 2009/2010<br />
Appropriations Limit as presented (Attachment M).<br />
Dr. Lease noted that the 2009/2010 budget is the culmination of a long and<br />
difficult budget process. He commended the entire staff on their ideas for saving<br />
money, understanding the severity of the crisis, and working together toward a<br />
solution. He noted there is no Cost of Living Adjustment (COLA), no growth<br />
funding, a decrease of almost $800,000 in apportionment and categorical<br />
funding, and an increase in enrollment fees. He noted enrollment growth of 199<br />
FTES last year softened the impact this year. He reported that some vacant<br />
positions remain unfilled, some full time and part time positions have been<br />
eliminated, the college has sustained deep cuts in categorical funding, especially<br />
DSPS, noted that 2010/2011 could be worse and commented that the budget<br />
contains a small surplus which may help sustain the college through additional<br />
expected mid-year cuts. Dr. Lease commended Marc Sabella and the Fiscal<br />
Services staff for their excellent work on the budget and forecasting, noted the<br />
El Dorado County Office of Education (EDCOE) Tax Revenue Anticipation<br />
Note (TRAN) did not sell, and we may participate in the League’s TRAN in<br />
spring, 2010. Kerry David thanked Dr. Lease and Marc Sabella for their work<br />
on the budget. Dr. Wenck also thanked everyone for their work on the budget.<br />
Moved Mason/Seconded Wenck/Passed unanimously to approve adoption of the<br />
<strong>Lake</strong> <strong>Tahoe</strong> <strong>Community</strong> <strong>College</strong> District 2009/2010 Budget as presented<br />
(Attachment N).
<strong>MINUTES</strong> - 4 - SEPTEMBER 8, 2009<br />
Consideration<br />
of Approval of<br />
Award of<br />
Contract for<br />
Bookstore<br />
Management<br />
Consideration<br />
of Approval of<br />
Naming the<br />
<strong>College</strong><br />
Amphitheater<br />
Board Member<br />
Reports and<br />
Comments<br />
Dr. Killpatrick thanked Dr. Lease and the bookstore committee for their work.<br />
Dr. Lease reported the committee interviewed two companies and recommended<br />
Barnes & Noble <strong>College</strong> Booksellers. He noted both proposals would enhance<br />
bookstore operations, references for both companies were excellent, and Barnes<br />
& Noble offered a higher percentage of gross sales. He reviewed highlights of<br />
the proposals including online access, lower prices, higher quality merchandise,<br />
a point of sales system, digital textbooks, continuation and expansion of the<br />
textbook rental program, sales of general books, comprehensive marketing<br />
plans, staff training, professional signage, and scholarships. He noted Barnes &<br />
Noble will hire current staff for a minimum of one year. Alex Aguila noted both<br />
companies offer student internships. Cynthea Preston noted Barnes & Noble<br />
plans to upgrade the physical layout of the store for better display of<br />
merchandise. Roberta Mason thanked Denise Russell, Bookstore manager, and<br />
her staff for their work and noted they have done an excellent job running the<br />
bookstore. Dr. Lease echoed that comment. Kerry David thanked committee<br />
members for their participation.<br />
Moved Mason/Seconded Blann/Passed unanimously to award the contract for<br />
Bookstore management to Barnes & Noble <strong>College</strong> Booksellers as presented<br />
(Attachment O).<br />
Moved Mason/Seconded Blann/Passed unanimously to approve the naming of<br />
the <strong>College</strong> Amphitheater, The Ledbetter Terrace, as presented and approve<br />
placing a commemorative plaque at the site (Attachment P). Mrs. Mason noted<br />
Jessica Ledbetter made this donation in memory of her parents, Bill and Bev<br />
Ledbetter, thanked landscape architect and project manager Brett Long, reported<br />
on a volunteer planting day on Wednesday, September 16 and noted the<br />
amphitheater dedication will be during the Autumn Fest at 11:15 a.m. on<br />
September 20, 2009.<br />
Alexandra Aguila thanked everyone who helped with the Batwa basket sale and<br />
noted there will be another sale from 10:00 a.m. to 2:00 p.m. on Sept. 17, 2009.<br />
Karen Borges thanked everyone across campus for their contributions and hard<br />
work.<br />
Molly Blann commented on the following items:<br />
• thanked everyone for their work on the budget process<br />
• Jaycee Dugard walk was very moving<br />
Roberta Mason commented that the parade for Jaycee Dugard was wonderful<br />
and noted the Soroptimists have set up a fund for donations for Jaycee at Bank<br />
of the West<br />
Kerry David noted the budget process is ongoing and he appreciates the efforts<br />
of the whole college community.
<strong>MINUTES</strong> - 5 - SEPTEMBER 8, 2009<br />
Academic<br />
Senate<br />
Comments<br />
Classified Staff<br />
Organization<br />
Comments<br />
Administrators<br />
Comments<br />
Michelle Risdon commented on the following items:<br />
• the Board’s participation at convocation activities would be appreciated and<br />
invited them to the adjunct faculty BBQ<br />
• the “Surviving Difficult Times” workshop was very good.<br />
• the prospect of Barnes & Noble on campus is very exciting<br />
Renee Pegues commented on the following items:<br />
• echoed Michelle Risdon’s comments on the “Surviving Difficult Times”<br />
workshop<br />
• the Classified Employee luncheon is scheduled for Monday, September 14 at<br />
noon<br />
Diane Rosner commented on the following items:<br />
• Kids <strong>College</strong> update will be presented at the next Board meeting<br />
• she has been working with academic departments on winter schedule course<br />
offerings<br />
• she will be working with art, music and dance faculty to determine<br />
reductions to class offerings<br />
• there are already many full classes for fall quarter<br />
• International Education update: Jen Spina leaves for Vietnam soon and has<br />
been busy recruiting international students, Culinary Arts trip to Chile was<br />
discussed earlier, trip to France in 2010, fall 2010 study abroad in Costa Rica<br />
or Mexico instead of Spain, and she is orienting two new students. Dr.<br />
Wenck suggested considering a trip to Egypt.<br />
Cynthea Preston commented on the following items:<br />
• 35 students have been admitted to the Fire Academy<br />
• the Nursing Assistant program filled up the first day, many science classes<br />
are full, business classes are almost full<br />
• technology changes such as removing printers from offices are affecting<br />
faculty<br />
• physical education department faculty have expressed concerns about the<br />
Chancellor’s Office recommendations for cuts to course offerings<br />
• there is a possibility of offering community education classes in the future<br />
Susan Middleton commented on the following items:<br />
• cuts to course offerings are very difficult for faculty<br />
• convocation week schedule update<br />
• invited Board Members to attend the “Surviving Difficult Times” workshop<br />
• invited Board Members to the welcome back celebration on September 18<br />
Guy Lease noted that he will be away September 16 – October 2.
<strong>MINUTES</strong> - 6 - SEPTEMBER 8, 2009<br />
Presidents<br />
Report<br />
and Comments<br />
Next<br />
Meeting<br />
Date<br />
Paul Killpatrick commented on the following items:<br />
• lunch with Chancellor Scott on August 28<br />
• taking part in a team visit to Citrus <strong>College</strong> in October<br />
• he will review a Memorandum of Understanding (MOU) with Barton<br />
Hospital regarding using district property as an emergency site<br />
• thanked ad hoc bookstore team for their work<br />
• noted the Board retreat is Monday, September 14, 2009, 1:00 – 5:00 p.m.<br />
The next regular meeting of the <strong>Lake</strong> <strong>Tahoe</strong> <strong>Community</strong> <strong>College</strong> District Board<br />
of Trustees is scheduled for Tuesday, September 14, at 1:00 p.m., in room L104<br />
on the <strong>College</strong> campus.<br />
Adjournment The meeting adjourned at 8:47 p.m.<br />
Signed by Paul T. Killpatrick<br />
Secretary<br />
Board of Trustees<br />
Frances Brady<br />
ADOPTED AND ORDERED INTO THE <strong>MINUTES</strong><br />
______________________________________ October 13, 2009<br />
Paul T. Killpatrick, Secretary Date