111311 Word Processor II - University of Southern California
111311 Word Processor II - University of Southern California
111311 Word Processor II - University of Southern California
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Grade:<br />
OT Eligible:<br />
Comp Approval:<br />
UNIVERSITY OF SOUTHERN CALIFORNIA<br />
<strong>Word</strong> <strong>Processor</strong> <strong>II</strong><br />
Job Code: <strong>111311</strong><br />
JOB SUMMARY:<br />
Produces correspondence and documents <strong>of</strong> a complex nature using word processing equipment<br />
and multiple s<strong>of</strong>tware packages. Provides guidance and assistance to other word processors,<br />
may serve as lead on assigned projects. Provides administrative and secretarial support or<br />
backup for department.<br />
JOB ACCOUNTABILITIES:<br />
F<br />
Yes<br />
12/7/2004<br />
*E/M/NA % TIME<br />
______ ______ Operates word processing equipment and s<strong>of</strong>tware packages to produce<br />
documents and printed materials which may be <strong>of</strong> a technical or specialized<br />
nature and which require comprehensive knowledge <strong>of</strong> s<strong>of</strong>tware programs and<br />
multiple applications. Documents may be transcribed from dictation, handwritten<br />
copy, typed hard copy, and/or other sources.<br />
______<br />
______<br />
______<br />
______ Determines most appropriate s<strong>of</strong>tware program, general format, layout, and other<br />
considerations for documents.<br />
______ Pro<strong>of</strong>s, edits, and checks work for completeness, accuracy and formatting.<br />
______ Provides administrative and/or secretarial support or backup for department, as<br />
needed.<br />
*Select E (ESSENTIAL), M (MARGINAL) or NA (NON-APPLICABLE) to denote importance <strong>of</strong><br />
each job function to position.<br />
JOB QUALIFICATIONS:<br />
Performs other related duties as assigned or requested. The <strong>University</strong> reserves<br />
the right to add or change duties at any time.<br />
EMERGENCY REPSONSE/RECOVERY:<br />
Essential:<br />
No<br />
Yes<br />
Minimum Education:<br />
High School or equivalent<br />
Specialized/Technical Training<br />
Minimum Experience:<br />
2 Years<br />
Minimum Field <strong>of</strong> Expertise:<br />
In the event <strong>of</strong> an emergency, the employee holding this position is required to<br />
“report to duty” in accordance with the university’s Emergency Operations Plan<br />
and/or the employee’s department’s emergency response and/or recovery<br />
plans. Familiarity with those plans and regular training to implement those<br />
plans is required. During or immediately following an emergency, the employee<br />
will be notified to assist in the emergency response efforts, and mobilize other<br />
staff members if needed.
<strong>Word</strong> <strong>Processor</strong> <strong>II</strong> - Job Code: <strong>111311</strong> Page 2<br />
<strong>Word</strong> processing<br />
Preferred Field <strong>of</strong> Expertise:<br />
Extensive experience with a variety <strong>of</strong> s<strong>of</strong>tware programs and detailed knowledge <strong>of</strong><br />
applications.<br />
Skills: Administrative:<br />
Answer telephones<br />
Edit routine documents<br />
Edit technical or scientific text<br />
Establish filing systems<br />
Input data<br />
Maintain filing systems<br />
Prioritize different projects<br />
Read handwritten text<br />
Transcribe dictated documents<br />
Use computerized spreadsheets<br />
Use database and/or word processing s<strong>of</strong>tware<br />
Use desktop publishing s<strong>of</strong>tware<br />
Skills: Other:<br />
Lead/Guidance Skills<br />
Skills: Machine:<br />
Computer Network (Department or School)<br />
Computer Network (<strong>University</strong>)<br />
Computer Peripheral Equipment<br />
Dictation Equipment<br />
Fax<br />
Personal Computer<br />
Photocopier<br />
<strong>Word</strong> <strong>Processor</strong><br />
Supervises: Level:<br />
Leads employees performing similar work on a project basis<br />
Supervises: Nature <strong>of</strong> Work:<br />
Clerical/Secretarial<br />
SIGNATURES:<br />
Employee: _____________________________________ Date:_____________________________<br />
Supervisor: ____________________________________ Date:_____________________________<br />
The above statements are intended to describe the general nature and level <strong>of</strong> work being<br />
performed. They are not intended to be construed as an exhaustive list <strong>of</strong> all responsibilities,<br />
duties and skills required <strong>of</strong> personnel so classified.<br />
The <strong>University</strong> <strong>of</strong> <strong>Southern</strong> <strong>California</strong> is an Equal Opportunity Employer