European Cup Race Walking Team Manual - European Athletics
European Cup Race Walking Team Manual - European Athletics
European Cup Race Walking Team Manual - European Athletics
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<strong>Team</strong> <strong>Manual</strong>
CONTENTS<br />
1. GENERAL INFORMATION 3<br />
1.1 France 3<br />
1.2 City of Metz 4<br />
1.3 Diplomatic Missions in Paris 5<br />
2. ORGANISATIONAL STRUCTURE 6<br />
2.1 <strong>European</strong> <strong>Athletics</strong> Council 6<br />
2.2 <strong>European</strong> <strong>Athletics</strong> Delegates 6<br />
2.3 <strong>European</strong> <strong>Athletics</strong> Office 6<br />
2.4 Executive Board of French Athletic Federation 7<br />
2.5 Local Organising Committee 7<br />
2.6 Competition Organisation 8<br />
2.7 Participating Federations 8<br />
3. ARRIVALS 9<br />
3.1 Arrival by Air 9<br />
3.2 Arrival by Train 9<br />
3.3 Arrival by Road 9<br />
3.4 Visa Requirements 9<br />
4. TRANSPORT 10<br />
4.1 Transport Office 10<br />
4.2 Bus Shuttle Service 10<br />
4.3 Return to Airport 10<br />
5. ACCOMMODATION & HOTEL INFORMATION 11<br />
5.1 General Information 11<br />
5.2 Information Desk 11<br />
5.3 Official Hotels 11<br />
5.4 Costs and <strong>European</strong> <strong>Athletics</strong> Quota 12<br />
5.5 Payment Procedures 13<br />
5.6 Meals 13<br />
5.7 Meeting Rooms for <strong>Team</strong>s 13<br />
5.8 Telephone Calls 13<br />
6. ACCREDITATION 14<br />
6.1 General 14<br />
6.2 Accreditation Procedure 14<br />
6.3 Loss of an Accreditation Card 14<br />
6.4 Access Areas for <strong>Team</strong>s 14<br />
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7. TECHNICAL INFORMATION 15<br />
7.1 Technical Information Centre (TIC) 15<br />
7.2 Technical Meeting 15<br />
7.3 Inspection of the Competition Venue 16<br />
7.4 Dressing / Physiotherapy Rooms 16<br />
7.5 Training 16<br />
8. COMPETITION REGULATIONS 17<br />
8.1 <strong>Team</strong> Composition 17<br />
8.2 Entries 17<br />
8.3 Competition Numbers 17<br />
8.4 Scoring 17<br />
8.5 Competition Clothing 18<br />
9. COMPETITION PROCEDURE 19<br />
9.1 Timetable 19<br />
9.2 Warming up Before Events 19<br />
9.3 Assembly and Call Room Procedures 19<br />
9.4 Starter’s Commands 19<br />
9.5 Timing 19<br />
9.6 Drinking/Sponging and Refreshment Stations 19<br />
9.7 Protests 19<br />
9.8 Doping Control 20<br />
9.9 Victory Ceremonies 20<br />
10. MEDICAL SERVICES 21<br />
10.1 General 21<br />
10.2 Medical Services in the Hotel(s) 21<br />
10.3 Medical Care at the Stadium 21<br />
11. INFORMATION 21<br />
11.1 Course 21<br />
11.2 Start lists 21<br />
11.3 Result lists and intermediate scores 21<br />
11.4 Complete set of Result lists 21<br />
12. SECURITY 22<br />
13. OPENING CEREMONY 22<br />
13.1 Opening Ceremony 22<br />
14. DEPARTURE 22<br />
15. CONTACT DETAILS 22<br />
16. APPENDICES 23<br />
Appendix 1 – Maps 24<br />
Appendix 2 – Useful words 25<br />
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Page
1. GENERAL INFORMATION<br />
1.1 France<br />
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Area: 675 417 km ²<br />
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2009<br />
Population: 64 473 140 inhabitants, density: 93.59 persons per km²<br />
Official language: French<br />
Capital: Paris<br />
Type of government: Republic<br />
Elevations: Highest: Mont-Blanc (4 807 m)<br />
Major religion: Catholicism<br />
Life expectancy: Women: 84 and Men: 76<br />
GDP: 1 792 000 000 euros<br />
Labour distribution: Manufacturing: 26.9%, Services: 68.3% and Agriculture: 4.8%<br />
Foreign trade: Principal trade partners: Europe, United States, Japan and<br />
Africa.<br />
Currency: The French currency is the euro. You can change your money<br />
at any bank and at the hotel reception desk. However, in the<br />
hotels the rate of exchange is less favourable. International<br />
credit cards are accepted in hotels, shops and restaurants.<br />
Local Time: GMT + 2 hours<br />
Water: Metz tap water is completely safe for drinking.<br />
Driving: Right-hand traffic<br />
Electricity: The electric current for use in homes and hotels is 220 volts<br />
(50 Hz) and the plugs used are two round pins.<br />
Telephone: Public telephones are installed everywhere, most will allow<br />
international calls. There are some telephone booths which<br />
accept coins and others operate with telephone cards. It is<br />
possible to buy telephone cards in the hotels. Some telephones<br />
will also accept international credit cards. The country code is<br />
33.<br />
Mobile phone network: French mobile phone network operate under 3G, Edge, GSM<br />
and GPRS, only phones that are manufactured to operate<br />
under these systems will work in France.<br />
Mobile phone companies: Orange, SFR and Bouygues<br />
Business Hours: Business hours of the main establishments are as follows:<br />
Weekdays Saturdays Sundays<br />
Banks 9:00 - 17:00 some- -<br />
Post Office 8:00 - 19:00 8:00 - 12:00- -<br />
Shops 9:00 - 19:00 9:00 - 19:00 Some<br />
Administrations 9:00 - 17:00 - -<br />
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1.2 City of Metz<br />
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Metz is a city located between Paris and Strasbourg in the region of the Lorraine, chief town of the<br />
Department of Moselle.<br />
Metz, a city open to ...<br />
• urban ecology, a policy it has been implementing without respite now for some thirty years,<br />
in order to build a city for People to live in,<br />
• its heritage, which it is constantly and tirelessly maintaining and restoring, offering its<br />
inhabitants and visitors architectural surroundings of the finest quality which also represent a<br />
voyage through the ages,<br />
• its economic environment, encouraging the setting up of new activities, a source of new<br />
jobs for all and particularly the young,<br />
• the New Information and Communication Technologies, which it has made its speciality,<br />
developing since 1984 a Technopole entirely dedicated to those technologies, with 200<br />
companies providing some 4,000 jobs.<br />
• a dynamic cultural life, centred on a number of high-calibre institutions, the Arsenal, the<br />
Opera-Theatre, the Philharmonie de Lorraine, the Museums of the Cour d'Or covering all the<br />
art forms to the satisfaction of audiences from all walks of life,<br />
• finally, a Metz open to its <strong>European</strong> destiny, which it is building day after day with its<br />
immediate neighbours Luxembourg and Germany.<br />
In short, a city that is simply open to life itself<br />
Area: 41,94 km²<br />
Population (2006): 124 435 inhabitants, density: 2 967 persons per km²<br />
Climate in Metz: The average maximum temperature for July is 18,4 o C and the<br />
minimum average is 1,5 o C.<br />
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1.3 Diplomatic Missions in Paris<br />
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Austria 6 rue Faber – 75007 Paris +33 1 4063 3063<br />
Belarus 38 boulevard Suchet – 75016 Paris +33 1 4414 6979<br />
Belgium 9 rue de Tilsitt – 75017 Paris +33 1 4409 3939<br />
Czech Republic 15 avenue Charles Floquet – 75007 Paris +33 1 4065 1300<br />
Denmark 77 avenue Marceau – 75008 Paris +33 1 4431 2121<br />
Estonia 17 rue de la Baume – 75008 Paris +33 1 5662 2200<br />
Finland 1 place de Finlande – 75007 Paris +33 1 4418 1920<br />
Germany 13-15 avenue Franklin Roosevelt – 75008 Paris +33 1 5383 4500<br />
Great Britain and North Ireland 35 rue du Faubourg Saint-Honoré – 75008 Paris +33 1 4451 3100<br />
Greece 17 rue Auguste Vacquerie – 75016 Paris +33 1 4723 7228<br />
Hungary 5 square de l’avenue Foch – 75016 Paris +33 1 4500 9497<br />
Ireland 4 rue Rude – 75016 Paris +33 1 4417 6700<br />
Italy 51 rue de Varenne – 75007 Paris +33 1 4954 0300<br />
Latvia 6 villa Saïd – 75006 Paris +33 1 5364 5810<br />
Lithuania 22 boulevard de Courcelles – 75017 Paris +33 1 4054 5050<br />
Netherlands 7-9 rue Eblé – 75007 Paris +33 1 4062 3300<br />
Norway 28 rue Bayard – 75008 Paris +33 1 5367 0400<br />
Poland 1 rue de Talleyrand – 75007 Paris +33 1 4317 3400<br />
Portugal 3 rue de Noisiel – 75016 Paris +33 1 4727 3529<br />
Romania 5 rue de l’Exposition – 75007 Paris +33 1 4705 1046<br />
Russia 40-50 boulevard Lannes – 75016 Paris +33 1 4504 0550<br />
Serbia 5 rue Léonard de Vinci – 75016 Paris +33 1 4072 2424<br />
Slovak Republic 125 rue du Ranelagh – 75016 Paris +33 1 4414 5600<br />
Spain 22 avenue Marceau – 75008 Paris +33 1 4443 1800<br />
Sweden 17 rue Barbet de Jouy – 75007 Paris +33 1 4418 8800<br />
Switzerland 142 rue de Grenelle – 75007 Paris +33 1 4955 6700<br />
Turkey 16 avenue de Lamballe – 75016 Paris +33 1 5392 7112<br />
Ukraine 21 avenue de Saxe – 75007 Paris +33 1 4306 0737<br />
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2. ORGANISATIONAL STRUCTURE<br />
2.1 <strong>European</strong> <strong>Athletics</strong> Council<br />
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2009<br />
President Hansjörg Wirz (SUI)<br />
Vice-Presidents José Luis de Carlos (ESP)<br />
Svein Arne Hansen (NOR)<br />
Treasurer Karel Pilny (CZE)<br />
Director General Christian Milz (SUI)<br />
Council Members Janez Aljancic (SLO)<br />
Franco Arese (ITA)<br />
Sylvia Barlag (NED)<br />
Jonathan Edwards (GBR)<br />
Frank Hensel (GER)<br />
Dobromir Karamarinov (BUL)<br />
Philippe Lamblin (FRA)<br />
Toralf Nilsson (SWE)<br />
Ludmila Olijar (LAT)<br />
Antti Pihlakoski (FIN)<br />
Jorge Salcedo (POR)<br />
Salih Munir Yaras (TUR)<br />
Vadim Zelichenok (RUS)<br />
IAAF President (ex officio member) Lamine Diack (SEN)<br />
<strong>European</strong> <strong>Athletics</strong> Honorary Life President Carl-Olaf Homén (FIN)<br />
2.2 <strong>European</strong> <strong>Athletics</strong> Delegates<br />
Council Delegate Jorge Salcedo (POR)<br />
Technical Delegate Frédéric Bianchi (SUI)<br />
Doping Control Delegate Luc Magnus (BEL)<br />
Jury of Appeal to be nominated on site<br />
Judges Recorder Peter Marlow (GBR)<br />
Deputy Chief Judges Gérard Lelièvre (FRA)<br />
Miloslav Lapka (CZE)<br />
<strong>Race</strong> <strong>Walking</strong> Judges Anne Froberg (FIN) - Chief<br />
Luis Saladie (ESP)<br />
Lamberto Vacchi (ITA)<br />
Inge Marie Scholer (DEN)<br />
Olive Dobson (GBR)<br />
Andre Brito (POR)<br />
Jean-Pierre Dahm (FRA)<br />
Manfred Bott (GER)<br />
Can Kormazoglu (TUR)<br />
2.3 <strong>European</strong> <strong>Athletics</strong> Office<br />
<strong>European</strong> Athletic Association, Avenue Louis-Ruchonnet 18, 1003 Lausanne, Switzerland<br />
Tel: +41 21 313 43 50 - Fax: +41 21 313 43 51<br />
E-mail: competition@european-athletics.org - Web: www.european-athletics.org<br />
Event Coordination Ken Van Deyck (BEL)<br />
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2.4 Executive Board of French Athletic Federation<br />
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President Bernard Amsalem<br />
Senior Vice-Presidents Michel Marle<br />
André Giraud<br />
Vice-Presidents Marie-Claire Bruck<br />
Marcel Ferrari<br />
Gilbert Marcy<br />
Martine Prevost<br />
General Secretary Doris Spira<br />
Deputy Secretary François Vigneau<br />
General Treasurer Christian Roggemans<br />
Deputy Treasurer Solange Carfantan<br />
Members Jean-Pierre Fournery<br />
Anne Tournier-Lasserve<br />
General Director Jean Gracia<br />
Head Coach Ghani Yalouz<br />
2.5 Local Organising Committee<br />
2.5.1 Honorary Committee<br />
Minister of Health, Youth and Sports Roselyne Bachelot<br />
Secretary of State in charge of Sports Bernard Laporte<br />
City of Metz Mayor Dominique Gros<br />
Moselle Department President Philippe Leroy<br />
Lorraine Region President Jean-Pierre Masseret<br />
2.5.2 Executive Committee<br />
President Bernard Amsalem<br />
Representatives of French Federation Doris Spira, Annie Laurent, Christian Roggemans &<br />
Jean Gracia<br />
Representatives of Local <strong>Athletics</strong> René Comoretto, Jean Thomas, Jean-Marcel Martin<br />
& Gérard Burg<br />
2.5.3 Organising Committee<br />
President Bernard Amsalem<br />
FFA Council Delegate Christian Roggemans<br />
General Coordination Jean Gracia<br />
Local Coordination Jean Thomas & René Comoretto<br />
International Relations Julien Mauriat<br />
Protocol Jean Thomas<br />
Welcome & Transportation Eric Berenyi & René Nitschké<br />
Accommodation Jean-Sébastien Menigoz & Claude Legris<br />
Marketing Philippe Boidé<br />
Communication & Promotion Souad Rochdi & François Abel<br />
Television Virgile Caillet<br />
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Media Isabelle Collette<br />
Venue, Course Alain Grouselle & Christian Bautrau<br />
Technology Christian Bautrau<br />
Competition Edouard Antczak, Jean-Marcel Martin<br />
Volunteers Hervé Desmoulins<br />
Security Bernard Boudaud<br />
Medical Mustapha Moulla<br />
Doping Control Michel Marle<br />
2.6 Competition Organisation<br />
Competition Director Christian Bautrau<br />
Meeting Manager to be nominated<br />
Call Room Manager to be nominated<br />
Chief Referee to be nominated<br />
DQ Board Operators to be nominated<br />
TIC Manager to be nominated<br />
2.7 Participating Federations<br />
Austria, Belarus, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Great Britain and<br />
North Ireland, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Netherlands, Norway, Poland, Portugal,<br />
Romania, Russia, Serbia, Slovak Republic, Spain, Sweden, Switzerland, Turkey and Ukraine.<br />
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3. ARRIVALS<br />
3.1 Arrival by Air<br />
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Luxembourg International Airport is the official airport.<br />
2009<br />
Upon arrival, teams will be met by the team attachés. A welcome desk will be located on the<br />
arrival hall and will be open on Friday 22 nd May and Saturday 23 rd May. The opening hours will be<br />
for both days: 9:00 – 21:00 (or until the last known arrival has been provided for).<br />
Once luggage has been collected, team members will be escorted to buses, minibuses or cars<br />
which will take them to their hotels in Metz.<br />
3.2 Arrival by Train<br />
The teams arriving at Metz Railway Station will be met by the team attachés and will be escorted to<br />
their hotels.<br />
3.3 Arrival by Road<br />
<strong>Team</strong>s arriving by road are kindly asked to go directly to their hotel, where representatives from the<br />
LOC will welcome them.<br />
3.4 Visa Requirements<br />
The following countries require visas: Belarus, Romania, Russia, Serbia, Turkey and Ukraine.<br />
Visas should be obtained from French Embassy or Consulate before leaving your country. Should<br />
you have any problems, or require a letter of invitation please contact the LOC.<br />
Julien Mauriat at the French Athletic Federation, 33 avenue Pierre de Coubertin, 75640 – Paris<br />
cedex 13, France – Mobile +33 6 3210 6220 – Mail international@athle.org.<br />
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4. TRANSPORT<br />
4.1 Transport office<br />
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The transport office will be located at the Organisation Headquarters located at the Railway<br />
Station and will be open from Friday 22 nd May till Monday 25 th May. The contact person is Eric<br />
Berenyi – Mobile +33 6 2024 5953 – Mail eric.berenyi@athle.org. The transport office opening times<br />
will be:<br />
• Friday 22 nd May: from 9:00 – 22:00<br />
• Saturday 23 rd May: from 9:00 – 18:00<br />
• Sunday 24 th May: from 9:00 – 18:00<br />
• Monday 25 th May: from 9:00 – 18:00<br />
4.2 Bus shuttle service<br />
A regular bus shuttle service will be provided between the team hotels, social functions, the<br />
technical meeting and the competition venue. Full details of the schedule will be displayed at the<br />
Information desk in each hotel. Transfer times between the hotels and the competition venue will<br />
be between 15 to 25 minutes, depending on the hotel location and traffic conditions (some hotels<br />
are located at a walking distance from the competition venue.<br />
• Saturday 23 rd May: between team hotels, competition and training venue a bus<br />
shuttle service will be available from 15:30 to 18:30, each half an<br />
hour. This includes the Technical Meeting for <strong>Team</strong> Leaders and<br />
inspection of competition venue.<br />
• Sunday 24 th May: between team hotels and competition venue a bus shuttle service<br />
will be available from 6:00 to 17:00, each half an hour.<br />
A bus shuttle service will be provided for the <strong>Team</strong> Leaders on Saturday 23 rd May in order for them<br />
to attend to the French Athletic Federation Dinner at the Restaurant “à la Ville de Lyon” which<br />
starts at 20:30. Exact timing will be provided at the information desk.<br />
Transport to the Closing Dinner at Palais des Expositions which starts at 20:30 will be made available<br />
from all team hotels. Shuttle transport back to the hotels will also be available.<br />
4.3 Return to Airport<br />
Transport will be arranged according to the flight schedules submitted by the teams. Further<br />
information will be available from the hotel information desks.<br />
The teams must arrive at Luxembourg International Airport at least 90 minutes before their flight<br />
departure.<br />
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5. ACCOMMODATION & HOTEL INFORMATION<br />
5.1 General Information<br />
The LOC has reserved 4 three stars (***) hotels for teams, providing full board accommodation and<br />
easy accessibility to both the centre of Metz and the competition venue.<br />
5.2 Information Desk<br />
An information desk will be located in the lobby of each hotel, which will be open from 9:00 to<br />
20:00 from Friday 22 nd May until Sunday 24 th May.<br />
5.3 Official Hotels<br />
<strong>Team</strong> Hotels<br />
Hotel Name Address, Telephone, Fax, Mail & Internet site<br />
Novotel Metz Centre (***)<br />
Mercure Metz Centre (***)<br />
Novotel Metz<br />
Hauconcourt (***)<br />
Résid’Home (***)<br />
Place des Paraiges - Centre Saint-Jacques<br />
57000 – Metz<br />
Tel. +33 3 8737 3839<br />
Fax +33 3 8736 1000<br />
Mail h0589@accor.com<br />
www.novotel.com<br />
29 place Saint Thiebault<br />
57000 – Metz<br />
Tel. +33 3 8738 5050<br />
Fax +33 3 8775 4818<br />
Mail h1233@accor.com<br />
www.mercure.com<br />
Autoroute A 31<br />
57280 – Maizières-les-Metz<br />
Tel. +33 3 8780 1818<br />
Fax +33 3 8780 3600<br />
Mail h0446@accor.com<br />
www.novotel.com<br />
10 rue Lafayette<br />
57000 - Metz<br />
Tel. +33 3 8757 9706<br />
Fax +33 3 8752 4238<br />
Mail metz.lorraine@residhome.com<br />
www.residhome.com<br />
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VIP Hotels<br />
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Hotel Name Address, Telephone, Fax, Mail & Internet site<br />
Royal All Seasons (***)<br />
Media Hotels<br />
23 avenue Foch<br />
57000 - Metz<br />
Tel. +33 3 8766 8111<br />
Fax +33 3 8756 1316<br />
Mail hotel-royal2@wanadoo.fr<br />
www.accorhotels.com<br />
Hotel Name Address, Telephone, Fax<br />
Hôtel de la Cathédrale (***)<br />
Grand Hôtel de Metz (***)<br />
Alérion Hôtel (**)<br />
Cécil Hôtel (**)<br />
25 place Chambre<br />
57000 – Metz<br />
Tel. +33 3 8775 0002<br />
Fax +33 3 8775 4075<br />
3 rue des Clercs<br />
57000 – Metz<br />
Tel. +33 3 8736 1633<br />
Fax +33 3 8774 1704<br />
20 rue Gambetta<br />
57000 – Metz<br />
Tel. +33 3 8766 7403<br />
Fax +33 3 8766 1978<br />
14 rue Pasteur<br />
57000 – Metz<br />
Tel. +33 3 8766 6613<br />
Fax +33 3 8756 9602<br />
5.4 Costs and <strong>European</strong> <strong>Athletics</strong> Quota<br />
According to <strong>European</strong> <strong>Athletics</strong> Regulation 810.4 accommodation and full board for the visiting<br />
teams will be paid for by <strong>European</strong> <strong>Athletics</strong> up to 2 days and for the following scoring athletes:<br />
• Men 50 km: max 3 athletes<br />
• Men 20 km: max 3 athletes<br />
• Women 20 km: max 3 athletes<br />
• Men Junior: max 2 athletes<br />
• Women Junior: max 2 athletes<br />
The following rates must be paid for “out of quota” team members and for additional days:<br />
<strong>Team</strong> Members Single room Twin room<br />
Athletes outside the quota 100 € per person/night 80 € per person/night<br />
Officials outside the quota 120 € per person/night 100 € per person/night<br />
Additional nights (more than 2 nights) 120 € per person/night 100 € per person/night<br />
All prices include meals and VAT<br />
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Each team will be allocated a minimum number of single rooms equivalent to 10% of the total<br />
number of athletes and officials within the quota. Any single rooms above the 10% threshold will be<br />
charged at the rate of 100 € per night for athletes and 120 € per night for officials outside the<br />
quota. For additional nights the cost will be 120 € per night.<br />
The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel reception<br />
desk, before departure. The team leader will be requested to provide a credit card at the time of<br />
checking in at the reception desk to cover any extras.<br />
All payments must be made in Euros.<br />
5.5 Payment Procedures<br />
An invoice will be sent to each Federation detailing the amount they owe based on their<br />
preliminary entries. Federations are kindly encouraged to make an advance payment.<br />
Advance payments should be made in Euros by bank transfer to the following account:<br />
• Bank account name: Fédération Française d’Athlétisme<br />
• Bank reference: Caisse d’Epargne Ile-de-France Paris<br />
• Bank address: Agence Flandre, 90 rue de Flandre, 75019 Paris, France<br />
• Swift No: CEPAFRPP751<br />
• IBAN: FR76 1751 5900 0004 2945 2272 941<br />
Please note that a copy of the bank transfer will be required on arrival.<br />
The balance of the payment must be paid on-site by the <strong>Team</strong> Leader on arrival at the Accreditation<br />
Centre. Payment can be made by credit card (Visa and MasterCard only) or by cash in Euros.<br />
5.6 Meals<br />
All meals will be served in the respective teams hotels. It is essential to show the accreditation card<br />
to enter the dining room. If it is necessary, vouchers will also be given to the teams and will be<br />
collected by the hotel staff at the dining room entrance.<br />
All meals will be served according to the timetable indicated below:<br />
• Breakfast: 07:00 – 10:00 (except on Sunday from 4:30 to 10:00)<br />
• Lunch: 11:30 – 14:00<br />
• Dinner: 19:30 – 22:00<br />
For lunch, dinner and throughout the day, mineral water is available free of charge. All other drinks<br />
must be paid for.<br />
5.7 Meeting Rooms for <strong>Team</strong>s<br />
Arrangements can be made for team meeting rooms through the information desk in each hotel.<br />
Requests shall be made at reasonable time in advance.<br />
5.8 Telephone Calls<br />
The telephone will be automatically activated to make room-to-room calls. Any athletes or<br />
delegation officials requiring the use of the room phone for outgoing calls must make<br />
arrangements with the information desk at the hotel. The telephone will be made available upon<br />
the presentation of a credit card to cover all charges.<br />
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6. ACCREDITATION<br />
6.1 General<br />
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Each team member will receive an accreditation card, which must be worn at all times and should<br />
be clearly visible. Security personnel will control all areas. The accreditation is not transferable and<br />
does not allow the holder to take another person beyond checkpoints. Photos are not required for<br />
the accreditation card system.<br />
6.2 Accreditation Procedure<br />
Accreditation cards will be prepared in advance of the event, based on the information provided<br />
by the Member Federation in the final entry submitted trough the <strong>Team</strong>s On-Line Entry System. No<br />
changes will be accepted after the final entry deadline.<br />
Accreditation cards will be distributed to the team leader at the Accreditation Office located at<br />
the Organisation Headquarters located at the Railway Station, where the respective team leaders<br />
will be transported upon arrival.<br />
6.3 Loss of an Accreditation Card<br />
Any lost or damaged accreditation cards should be reported to the Accreditation Office.<br />
Duplicate cards can be obtained where proof of identity can be established.<br />
6.4 Access Areas for <strong>Team</strong>s<br />
A description of the accreditation system is included on the back of the accreditation card.<br />
All team accreditation cards will allow access to the team seating area and warm up area. Only<br />
athletes who are about to compete will have access to the call room and to the course.<br />
The Head of Delegation of each team is invited to the VIP Hospitality area and will be given the<br />
necessary accreditation card.<br />
Separate cards will be issued to <strong>Team</strong> Leaders, for access to the coaching areas, the refreshment<br />
area as well as the information deposited in the respective team’s pigeon box at the TIC.<br />
Access to the Doping Control: 1 pass will be given to the athlete upon notification and an<br />
additional pass for an accompanying person. Passes will be collected once they enter the Doping<br />
Control Station.<br />
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7. TECHNICAL INFORMATION<br />
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7.1 Technical Information Centre (TIC)<br />
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The main function of the centre is to ensure smooth communication between each <strong>Team</strong><br />
Delegation, the LOC and <strong>European</strong> <strong>Athletics</strong> Technical Delegates and Competition Management,<br />
regarding technical matters.<br />
The TIC is located at the Organisation Headquarters at the Railway Station and will be open on:<br />
• Friday 22 nd May from 15:00 to 19:00<br />
• Saturday 23 rd May from 10:00 to 19:00<br />
• Sunday 24 th May from 6:00 to 18:00 or later in case of an appeal<br />
The TIC will be linked to all information desks set up for this event and shall be responsible for the<br />
following:<br />
• Competition information (Start Lists, Results, etc)<br />
• Liaison points concerning technical matters between <strong>Team</strong> Delegate, Technical Delegate,<br />
<strong>European</strong> <strong>Athletics</strong> and LOC<br />
• Urgent notices – collection and delivery of any urgent written notices to the <strong>Team</strong><br />
Delegations from Technical Delegates, <strong>European</strong> <strong>Athletics</strong> and LOC<br />
• Settlement of technical enquiries from delegations<br />
• Recovery of confiscated items at the call room<br />
• Receipt of final confirmation for athletes<br />
• Receipt of protests from the teams<br />
• Official invitations ordered by the teams<br />
Access to the information in the teams pigeon boxes at the TIC will be controlled by separate entry<br />
cards, not by the accreditation card (see point 6.4).<br />
<strong>Team</strong>s that were not able to attend the Technical Meeting, under extreme circumstances, can<br />
collect their competition numbers from the TIC after the technical meeting.<br />
7.2 Technical Meeting<br />
The Technical Meeting will be held on Saturday 23 rd May at 17:00, in the Organisation Headquarters<br />
at the Railway Station.<br />
Each team may be represented by a maximum of two people and, if necessary, an interpreter. It is<br />
very important that all teams are represented at the Technical Meeting.<br />
All questions related to the Technical Meeting must be presented in writing and in English to the TIC<br />
before 12:00 on Saturday 23 rd May. The Technical Meeting will be conducted in English.<br />
A shuttle service from the team hotels will be provided for this meeting – please refer to the<br />
information board in the athletes’ hotel.<br />
The Technical Meeting will be attended by:<br />
• <strong>European</strong> <strong>Athletics</strong> President (or a representative)<br />
• <strong>European</strong> <strong>Athletics</strong> Delegates<br />
• Jury of Appeal<br />
• International Officials<br />
• Representatives of the Local Organising Committee<br />
• National Competition Officials<br />
• TIC Representatives<br />
• <strong>European</strong> <strong>Athletics</strong> Staff<br />
7.2.1 Agenda<br />
The preliminary agenda of the Technical Meeting includes:<br />
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• Welcome by the President of the Local Organising Committee or his representative<br />
• Welcome by the <strong>European</strong> <strong>Athletics</strong> President or his representative<br />
• Presentation of the International Officials<br />
• Presentation of the Competition Officials<br />
• Information briefing by the Technical Delegate:<br />
o Technical information<br />
o Call-room procedure and schedule<br />
o Numbers<br />
o Protests<br />
o Advertising Rules and Regulations<br />
• Competition site:<br />
o Presentation of the competition and warm up sites<br />
o Starting team position<br />
o Display of disqualifications<br />
o Drinking, Sponging and Refreshment Stations<br />
o Finishing area<br />
o Mixed Zone<br />
• Information briefing by the Doping Control Delegate<br />
• Victory Ceremonies, Opening and Closing Ceremonies<br />
• Answering of questions submitted in writing by federations<br />
• Distribution of numbers<br />
7.3 Inspection of Competition Venue<br />
Heads of Delegation may visit the course on Saturday 23 rd May from 16:00 to 18:00, inspecting<br />
access routes and other facilities which will be important to the teams.<br />
There will be no organised tour as the presentation regarding the competition and warm up areas<br />
will be given at the Technical Meeting.<br />
Athletes’ seats are located in the tribune located at the arrival area.<br />
7.4 Dressing / Physiotherapy Rooms<br />
Tents will be installed near the arrival area for the teams.<br />
7.5 Training<br />
Athletes will have the possibility to train in the Lafayette street and the Jean XXIII street.<br />
Opening hours of this facility will be on Saturday 23 rd May from 16:00 to 18:00<br />
Details about transportation for training sessions are included in the transport section of this manual.<br />
The transport schedule will be displayed at the information desks in each team hotel.<br />
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8. COMPETITION REGULATIONS<br />
8.1 <strong>Team</strong> Composition<br />
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Each Federation may enter 1 (one) men’s team and 1 (one) women’s team seniors and juniors. For<br />
each senior race 4 (four) walkers may be entered of whom 3 (three) will score. For each junior race<br />
3 (three) walkers may be entered of whom 2 (two) will score.<br />
8.2 Entries<br />
Entries shall be made through <strong>European</strong> <strong>Athletics</strong> online entry system. The online entry system will be<br />
accessible on <strong>European</strong> <strong>Athletics</strong> website: www.european-athletics.org in the section “Member<br />
Federations Zone/Competition”. Member federations should use the already known ID and<br />
password.<br />
8.2.1 Final Entries<br />
Final entries indicating the names of the athletes and their performances in the current year, plus<br />
the names of officials must be submitted not later than 10 (ten) days before the first day of the<br />
competition.<br />
All teams will receive a .pdf report with a status of their entries 24h before the deadline and one<br />
.pdf confirmation after closing of the system.<br />
According to the regulations the deadlines for final entries are:<br />
• opening date of the online entry system: 30 th April 2009<br />
• deadline for the entries: 14 th May 2009 at 24.00 CET<br />
8.2.2 Final Confirmation<br />
<strong>Team</strong> Leaders or their representatives must confirm the names of those competitors already<br />
entered who will actually take part in the competition.<br />
Forms for the final declaration and confirmation will be distributed to each delegation during<br />
accreditation. The forms must be completed and returned immediately and not later than<br />
Saturday 23 rd May at 12:00 at the TIC. Final start lists will be ready for collection after the Technical<br />
Meeting.<br />
After the Technical Meeting justified changes due to injury, illness or other uncontrollable matters<br />
will be possible until the beginning of the respective event, provided that the Technical Delegate<br />
has been previously informed and has accepted the change.<br />
For more details please refer to <strong>European</strong> <strong>Athletics</strong> Regulation 803.5<br />
8.3 Competition Numbers<br />
The LOC will provide the teams with competition numbers at the Technical Meeting.<br />
Each competitor receives 3 numbers. Their personal competition number shall be pinned on the<br />
front and the back of the competition clothing and on the athlete’s bag.<br />
The competition numbers may not be cut, bent or covered in any way.<br />
8.4 Scoring<br />
Each team shall consist of up to 4 (four) athletes for Senior Men and Senior Women and up to 3<br />
(three) athletes for Junior Men and Junior Women:<br />
• The finishing positions of the teams in each event shall be decided according to the<br />
aggregates of the finishing places of the first 3 (three) finishers of each team in the Senior<br />
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events and of the first 2 (two) finishers of each team in the Junior events, the team with the<br />
lowest aggregate being the winner, and so on.<br />
• If two or more teams have an equality of scores calculated according to the previous<br />
statement, the tie shall be decided in favour of the team with the best placed athlete.<br />
• Any team finishing with fewer than 3 (three) athletes in the Senior events or 2 (two) athletes<br />
in the Junior events shall not be counted in the teams classification but those athletes shall<br />
be included as if they had been participating as individuals.<br />
• In calculating teams’ scores, no adjustment to placings shall be made in respect of non<br />
scoring athletes or athletes participating as individuals.<br />
• A separate classification of all athletes in each event shall be compiled.<br />
The team having the best aggregate score from all 5 (five) events shall receive a cup to be<br />
provided by the <strong>European</strong> <strong>Athletics</strong> (<strong>European</strong> <strong>Athletics</strong> Regulation 812.3.2).<br />
8.5 Competition Clothing<br />
Competitors must wear the Federation’s official team clothing. IAAF Rule 8 &143 will be strictly<br />
applied. Please make sure to follow the IAAF Advertising Regulations (version 2009). Clothing and<br />
items not conforming to this rule and the current IAAF Advertising Regulations will be removed or<br />
taped at the call room.<br />
The <strong>European</strong> <strong>Athletics</strong> has a record of the <strong>Team</strong> vests of all Member Federations on the <strong>European</strong><br />
<strong>Athletics</strong> website. If the uniform displayed on the website differs from your current official uniform, a<br />
full set of photographs must be provided to the <strong>European</strong> <strong>Athletics</strong> by Friday 15 th May at the latest<br />
(preferably in an electronic version):<br />
• JPEG file, maximum resolution and size 300 dpi / 500KB<br />
• Compressed ZIP file, if possible<br />
• Mail to: competition@european-athletics.org<br />
• Otherwise, the existing records will be used as reference<br />
<strong>Team</strong> clothing must be uniform. A competitor wearing any other clothing will have no access to the<br />
competition area and will not be allowed to compete.<br />
This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits.<br />
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9. COMPETITION PROCEDURE<br />
9.1 Timetable<br />
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• 8:00 50km Senior Men<br />
• 9:00 10km Junior Men<br />
• 10:00 10km Junior Women<br />
• 13:30 20km Senior Women<br />
• 15:30 20km Senior Men<br />
9.2 Warming-up before events<br />
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Warming up will take place in the Curel street and Jean XXIII street.<br />
9.3 Assembly and Call Room Procedures<br />
The first call for the participants will be made in the Curel street. It is the responsibility of the team<br />
managers to ensure that their athletes are aware of the last check-in times for entry to the call<br />
room. Athletes arriving late may be excluded from participation in the event.<br />
All athletes must report to both the call room and the last checkpoint.<br />
Athletes must report to the Call Room before each event as follows:<br />
9.4 Starter’s Commands<br />
Event Entry in the Call Room<br />
50km Senior Men 20 minutes<br />
20km Senior Men 20 minutes<br />
20km Senior Women 20 minutes<br />
10km Junior Men 20 minutes<br />
10km Junior Women 20 minutes<br />
The starter’s commands will be given in French language:<br />
• A VOS MARQUES<br />
• fire<br />
9.5 Timing<br />
The official timing will be provided by Matsport and will be displayed on the official electronic<br />
timing instrument provided by Matsport. For all races of the elapsed time will be displayed on<br />
electronic timers located at the end of each straight.<br />
9.6 Drinking/Sponging and Refreshment Stations<br />
Water and sponges are provided at the Drinking/Sponging Station located on the course. For the<br />
Refreshment Station, a maximum of two officials per team will be able to provide refreshment to<br />
the athletes. Further details will be given at Technical Meeting.<br />
9.7 Protests<br />
Any protest shall, in the first instance be made verbally to the Referee by either the athlete or by<br />
someone acting on his/her behalf. The Referee will be identifiable by an armband.<br />
If the Referee makes a decision, there shall be a right of appeal to the Jury. Any protest must be<br />
submitted to the TIC within 30 minutes of the announcement of the results. The results are<br />
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considered to be officially announced when the official list of results has been posted on the<br />
information board outside the TIC.<br />
The protest is to be submitted in writing, in English on the special protest forms provided by the TIC.<br />
The protest office operates during competitions and until 30 minutes after the announcement of<br />
the last results.<br />
A deposit of 75 € should be submitted together with the appeal. This deposit will be forfeited if the<br />
appeal is not upheld.<br />
The protest may only be submitted by a staff member of the athlete’s own team. When the protest<br />
is being handled, a team representative must be easily reachable in case the Jury wishes to<br />
question him. The Jury’s decision will be provided in writing.<br />
9.8 Doping Control<br />
9.8.1 General Information<br />
Doping control shall be conducted in accordance with IAAF Rules and Procedures under the<br />
supervision of the <strong>European</strong> <strong>Athletics</strong> Doping Control Delegate. Both urine and blood samples may<br />
be collected immediately before, and during, the Competition.<br />
Athletes selected for doping control shall be informed by anti doping officials. Athletes will be<br />
required to sign a confirmation of notification. Athletes who are to be tested may invite a team<br />
official to accompany them to the Doping Control Centre (DCC).<br />
A selected athlete has to report immediately from the time of official notification, except in cases<br />
mentioned in IAAF Anti-doping regulations (3.19). All selected athletes will be accompanied by a<br />
trained chaperone or Doping Control Officer from the time of notification until arrival at the DCC.<br />
Athletes are reminded that refusal to provide a sample can render them liable to disqualification<br />
and may lead to further disciplinary action.<br />
Athletes who are required to use prescribed medication for the treatment of a medical condition<br />
should ensure that they have registered their medication, where necessary, through the<br />
Therapeutic Use Exemption system prior to attending the Competition.<br />
9.8.2 Selection of Athletes<br />
The selection of athletes for control will be made on a final position and/or random basis under the<br />
supervision of the <strong>European</strong> <strong>Athletics</strong> Doping Control Delegate. In addition, the selection of further<br />
athletes may be ordered at the discretion of the <strong>European</strong> <strong>Athletics</strong> Doping Control Delegate.<br />
All athletes setting World or <strong>European</strong> records must report to the DCC to provide a sample. Failure<br />
to provide a sample will result in the record not being ratified.<br />
9.8.3 Additional Controls<br />
Additional athletes, such as those achieving National Records who have not been selected for<br />
doping control, may present themselves for testing. These athletes must report to the TIC where<br />
they will have to complete the “Doping Control Request Form”. They will then be escorted to the<br />
Doping Control Station.<br />
The cost of this control will be paid by the <strong>European</strong> <strong>Athletics</strong> and will be deducted from the<br />
member federation’s <strong>European</strong> <strong>Athletics</strong> subvention after the Championships.<br />
9.9 Victory Ceremonies<br />
The victory ceremonies will take place on Sunday 24 th May just after each race. Athletes must wear<br />
the official team clothing for the ceremony. Further details will be provided at the Technical<br />
Meeting.<br />
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10. Medical Services<br />
10.1 General<br />
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The medical service is in charge of any medical assistance to the team leaders, the competition<br />
organisation, the information personnel and the honorary guests<br />
The participating teams are responsible for taking out their own insurance to cover illness or injury to<br />
any member of their team when travelling to and from <strong>European</strong> <strong>Athletics</strong> competitions and during<br />
the event itself (<strong>European</strong> <strong>Athletics</strong> Regulation 810.7).<br />
In case of an emergency please contact the nearest medical aid station, in other cases the given<br />
instructions should be followed. Below is information on the medical care sites and relevant<br />
instructions. Doctor Mustapha Moulla (Tel. +33 6 8523 0080) is in charge of the medical service.<br />
10.2 Medical Services in the Hotels<br />
For any medical questions you can contact Doctor Mustapha Moulla<br />
10.3 Medical Care at the course<br />
The course medical service is responsible for any problems concerning the athletes’ health. There is<br />
also a room for medical attention next to the finish line. The team doctor has access to the medical<br />
service facilities when an athlete of his/her own team is hurt or is in need of other medical attention.<br />
There are also well equipped physiotherapy facilities here. The course medical service is also<br />
responsible for first aid in the warming up area.<br />
There are first aid teams on the infield, supervised by a doctor and marked with red crosses.<br />
11. Information<br />
11.1 Course<br />
Official announcements will be made in French and English.<br />
11.2 Start Lists<br />
Start Lists will be available for <strong>Team</strong> Leaders immediately after the Technical Meeting.<br />
11.3 Result Lists / Intermediate Scores<br />
Results will be displayed on the notice boards near the TIC.<br />
11.4 Complete Set of Result Lists<br />
Copies of the results of events will be distributed to each <strong>Team</strong> Manager through the TIC team<br />
pigeon boxes on the evening of competition. Completed results in the form of a booklet will be<br />
issued and distributed to each <strong>Team</strong> Manager at the Closing Banquet.<br />
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12. Security<br />
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Instructions given by the LOC, the security personnel and the police must be followed in all areas,<br />
as well as during transport from one location to another.<br />
The accreditation card must be worn at all times. If an accreditation is lost, this should be reported<br />
immediately to any LOC information desk.<br />
The emergency phone number is 112 with a mobile phone (police, ambulance and fire<br />
department). If necessary, the police can be contacted through the LOC information desk at your<br />
hotel.<br />
13. Opening Ceremony<br />
13.1 Opening Ceremony<br />
The Opening Ceremony will take place on Saturday 23 rd May at 18:30. Further information will be<br />
provided at the Technical Meeting.<br />
14. Departure<br />
<strong>Team</strong>s will be asked to provide full travel details in the <strong>Team</strong>s Online Entry System. <strong>Team</strong>s will also<br />
receive a departure form, which should be completed and returned to the LOC Information Desk in<br />
the hotel, at least 24hours before departure, especially if there are any changes to the already<br />
registered travel details.<br />
Departure times of the buses from the hotel to the airport will be provided and displayed at the<br />
hotel Information Desk.<br />
All outstanding fees, charges and possible other expenses must be settled with the cashier. On the<br />
day of departure the team attaché might check the rooms together with the respective team<br />
leaders.<br />
15. Contact Details<br />
For further details about the <strong>European</strong> <strong>Cup</strong> <strong>Race</strong> <strong>Walking</strong> in Metz, please contact:<br />
• Jean Gracia, FFA General Director<br />
• Julien Mauriat, FFA Deputy General Director<br />
By using a common mail : international@athle.org<br />
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16. Appendices<br />
Appendix 1 - Map<br />
Appendix 2 – Useful words<br />
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APPENDIX 1 : MAP<br />
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APPENDIX 2 – USEFUL WORDS<br />
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Yes<br />
No<br />
Good morning/afternoon<br />
Good evening<br />
Goodbye<br />
Please (formal)<br />
Please (informal)<br />
Thank you<br />
My name is<br />
How are you?<br />
Fine, thank you<br />
How much does it cost?<br />
Do you speak …?<br />
English?<br />
Where is …?<br />
Entrance<br />
Exit<br />
Danger<br />
Open<br />
Close<br />
Toilets<br />
Doctor<br />
Hotel<br />
Water<br />
Beer<br />
Wine<br />
Menu<br />
Today<br />
Tomorrow<br />
Yesterday<br />
Morning<br />
Afternoon<br />
Evening<br />
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Oui<br />
Non<br />
Bonjour<br />
Bonsoir<br />
Au revoir<br />
S'il vous plaît<br />
S'il te plaît<br />
Merci<br />
Mon nom est<br />
Comment allez-vous ?<br />
Bien, merci<br />
Combien cela coûte-t-il ?<br />
Parlez-vous …?<br />
Anglais ?<br />
Où est …?<br />
Entrée<br />
Sortie<br />
Danger<br />
Ouvert<br />
Fermé<br />
Toilettes<br />
Docteur<br />
Hôtel<br />
Eau<br />
Bière<br />
Vin<br />
Menu<br />
Aujourd'hui<br />
Demain<br />
Hier<br />
Matin<br />
Après-midi<br />
Soir<br />
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